OrganisersMeetingMinutes20140110

Friday 10th January - 5:30 - 6:30pm

Agenda: ["DoESMeetingAgenda20140110"]

• Attendees: SteveSparrow, PaulFreeman, MarkReddbridge, JohnMcKerrell, JerethCormack, HakimCassimally, AdrianMcEwen. Via Google Hangout - PatrickFenner, AndyGoodwin

• Review of/actions from last meeting

  • AndyGoodwin to share first draft of DoES guidebook. Carry over. Will share end of Jan.
  • Technician-in-Residence - Still need to announce! SteveSparrow to take action on it.
  • Renew TiR. Renewed for another 6 months.
  • Patrick to summarize his paid technician idea in an email to organisers.
  • HakimCassimally to take photos of PatrickFenner and arrange writing of blog post to introduce Patrick. Carried over.
  • PaulFreeman to set up ticketing system for emails. Done (actually PatrickFenner did it).
    • Some discussion about SupportBee and Asana
  • JohnMcKerrell to find a way to account (in the prediction spreadsheet) for renting out Dinky
    • He's added a tab to the spreadsheet
  • Steve to announce to announce to community about taking on an administrator about plans and needing two desks to cover the cost
    • Done, cover admin stuff in a moment.
  • JohnMcKerrell to talk to Neil about Jelly to find out more about whether it's ending or not
    • Done. Jelly is continuing so done.

• Financials

  • Generally okay. 2 new residents. £425/month profit. £170/month avg hot-desk income

• Administrator role

  • Steve gave basic overview for newcomers
  • Mark outlined details from document he shared earlier
  • Possibly his company providing stuff as outlined in the "service spec" section
  • Would then lead on to him being able to volunteer more time (as he'd be in the office more) towards marketing, booking out rent room, etc.
  • Brief interruption for laser-cutter support :-) Hakim ducked out to sort it, the John
  • Maybe Mark's offer would be a transitional point to an administrator.
  • PatrickFenner and SteveSparrow to review Mark's proposal.
  • Short meeting to decide 12:30pm 31st Jan about Mark and/or administrator

• Radar and Events Groups

  • Steve gave general overview of radar and events group.
  • Meetup.com has helped on getting people along to events, has reduced some of the overhead.
  • Paul is using Startup Group as a testbed for documenting how other people should run events, and also looking to other organisers to discuss things
  • Events aren't going to be on a separate mailing list, will be on the main DoES mailing list until traffic gets too high
  • This is the last meeting of Organisation which includes stuff from the radar and events groups.
  • Need to work out (and ensure) communication between Radar Group and Organisers Group
  • AdrianMcEwen to ensure there's a Radar Group meeting before next Organisers meeting

• Determine if the big laser requires a surcharge to use.

  • Suggestion that it's £2/day surcharge on using the Big Laser cutter
  • Even if it's a cake day
  • Marketing could be much better (as ever :-)
  • Debate as to whether you should be able to get laser-cutting for cake, but no clear consensus

• PatrickFenner to suggest better signs, process, etc. to improve safety procedures in the workshop

• Upcoming Big Events

  • Dart Flight School (22nd, 23rd Feb)
    • Paul wasn't expecting it to be big, but it's becoming quite a big event.
    • Bringing some people in from outside the usual crowd
    • Likely to use both Dinky and the workshop.
  • BarCamp Liverpool 2014 (tbc)
    • Later in the year. Too big to fit in DoES. Paul just giving us a headsup and looking for help
  • Open IoT Hackathon (tbc, probably March)
    • JD and AdrianMcEwen planning it, not much detail next.
  • PatrickFenner to apply for MakerFaireUK

• Confirm time and date of next meeting

  • 11th April 2014, 5:30pm

• AOB

• JohnMcKerrell still enjoy^h on his paternity leave