Coordinating Meeting November 19 2021 11:30 am AST

• Chair: Drew Heles
• Notes: Amy Blau

Per: Schedule

Attending:

Kirsta Stapelfeldt, Drew Heles, Amy Blau, Bethany Seeger, Rosie Le Faivre, Dara Virks, Mirko Hanke

Agenda

New Business

• Operationalizing Governance Plan - start with the ICC ToR?

Interest Group Updates

• Metadata IG (Rosie)
• IR interest group (Bryan or Don)
• ISLE Interest Group (Danny or Bryan)
• Documentation Interest Group (Amy/Yamil, Melissa, or Mirko)

Islandora 2.0

Islandora Events

• Finalize November Open meeting

Round Table

Notes

Finalizing November Open Meeting

• Bethany will ask in Slack who is available to do the welcome/introduction.
• Bethany will moderate the panel on deployment.
  • Panel will give introduction on what they are doing for deployment, be available to answer questions. Bethany will have questions to ask as well.
  • The panel will cover major deployment methods including ISLE, Kubernetes, Ansible.
  • We will record this part of the meeting to share or to generate a transcript that can be the basis of documentation.
  • Panel will be framed explicitly as knowledge-sharing discussion not a community debate on deployment methods.
  • Encourage follow-up questions in public channels (listserv, Slack) so that everyone can benefit from the answers.
• Kirsta will send out reminder about the Open Meeting early next week and on the day before the meeting.
• Open Q&A is intended for all kinds of Islandora questions.
• Facilitation of update on governance discussions by Kirsta possibly with others from the Open Planning Meeting group
• DIG (Mirko) will facilitate the documentation walk-through and brainstorming

Additional discussion of open meetings

• Recommendation to alternate when technical discussions are planned in the open meetings to accommodate later time zones.

Interest Group updates

• DIG -- only update the work for the next Open Meeting (Mirko)
• MIG -- no updates (Rosie)
• IRIG -- working on re-formatting functional requirements and IR expectations to share; had done some mapping of functional requirements to GitHub issues ahead of sprint; had a demo of a citation module for Islandora in a previous meeting. (Amy)
• ISLE -- no updates (no rep)

Update from Krista on the Islandora internship position

• The position is still open, there are a number of qualified candidates already.

Discussion of Governance Plan

• Update from Kirsta: an email went out from the Leadership Group to the main Islandora listserv to communicate that after input from all of the current governance groups, the Leadership Group is adopting this direction and will begin to do operational work based upon it. Additional work to be carried out includes specifics about communication processes, decision-making processes, which may go through the ICC, and a strategic vision and roadmap from the Leadership Group.
• Discussion about where the Governance Plan stands with respect to community comment -- Has there been enough opportunity for community feedback? Is it established enough to start changing committee terms of reference? Since there has been a lot of community input in governance groups but also in open meetings, and since the document is not meant to be fixed in stone as governance work continues, and because there is such a short timeline until end of life of legacy Islandora (aka Islandora 7), there was general agreement that it is important to start the next phases of work, and to communicate clearly across the Islandora community about continuing opportunities to contribute to governance decisions and processes.
• Discussion about improving processes to discuss and document work like deprecating features -- Kirsta will add Bethany's suggestion for a process that would include email summaries rather than or in addition to ticket notifications to a to-do list for the TAG/Tech call. There aren't always clear channels to discuss issues on some topics (like Ansible), and there are a wide range of expectations for what Islandora can and should support, and where and how those decisions are communicated. Kirsta has a rough document on communication channels which she will put on the agenda to talk about in the next ICC meeting.

Next meeting December 3

• Chair: Amy Blau
• Notes: Mirko Hanke