Users Drive Permissions

Users - Drive - Permissions

• API documentation
• Query documentation
• Permission Matches
• Definitions
• GUI API permission name mapping
• Manage file permissions/sharing
• Display file permissions/sharing
• Delete all ACLs except owner from a file
• Change shares to User1 to shares to User2
• Map All ACLs from an old domain to a new domain

API documentation

• https://developers.google.com/drive/api/v3/reference/permissions
• https://developers.google.com/drive/api/v3/ref-single-parent
• https://support.google.com/a/users/answer/13005112#set-expiration-date

Definitions

• <DriveFileEntity>
• <UserTypeEntity>

<DomainName> ::= <String>(.<String>)+
<EmailAddress> ::= <String>@<DomainName>
<UniqueID> ::= id:<String>
<UserItem> ::= <EmailAddress>|<UniqueID>|<String>

<DriveFileOrderByFieldName> ::=
        createddate|createdtime|
        folder|
        lastviewedbyme|lastviewedbymedate|lastviewedbymetime|lastviewedbyuser|
        modifiedbyme|modifiedbymedate|modifiedbymetime|modifiedbyuser|
        modifieddate|modifiedtime|
        name|
        name_natural|
        quotabytesused|quotaused|
        recency|
        sharedwithmedate|sharedwithmetime|
        starred|
        title|
        title_natural|
        viewedbymedate|viewedbymetime

<DrivePermissionsFieldName> ::=
        additionalroles|
        allowfilediscovery|
        basicpermissions|
        deleted|
        displayname|
        domain|
        emailaddress|
        expirationdate|
        expirationtime|
        id|
        name|
        pendingowner|
        permissiondetails|
        photolink|
        role|
        type|
        view|
        withlink
<DrivePermissionsFieldNameList> ::= "<DrivePermissionsFieldName>(,<DrivePermissionsFieldName>)*"

basicpermissions is equivalent to:

permissions.allowFileDiscovery,
permissions.deleted,
permissions.domain,
permissions.emailAddress,
permissions.expirationTime,
permissions.id,
permissions.role,
permissions.type

In particular, this omits these fields:

permissions.displayName,
permissions.permissionDetails,
permissions.photoLink,
permissions.teamDrivePermissionDetails

This allows you to select the essential permission fields without enumerating them. Of course, you can specify permissions to get all of the fields, enumerate the specific fields you want or specify basicpermissions and additional permission fields, e.g., permissions.displayName.

<DriveOrderByFieldName> ::=
        createddate|createdtime|
        folder|
        modifiedbyme|modifiedbymedate|modifiedbymetime|modifiedbyuser|
        modifieddate|modifiedtime|
        name|
        name_natural|
        quotabytesused|quotaused|
        recency|
        sharedwithmedate|sharedwithmetime|
        starred|
        title|
        title_natural|
        viewedbymedate|viewedbymetime
<DriveFileACLRole> ::=
        manager|organizer|owner|
        contentmanager|fileorganizer|
        contributor|writer|editor|
        commenter|
        viewer|reader
<DriveFileACLRoleList> ::= "<DriveFileACLRole>(,<DriveFileACLRole>)*"
<DriveFileACLType> ::= anyone|domain|group|user
<DriveFileACLTypeList> ::= "<DriveFileACLType>(,<DriveFileACLType>)*"
<DriveFilePermission> ::=
        anyone|anyonewithlink|
        user:<EmailAddress>|group:<EmailAddress>|
        domain:<DomainName>|domainwithlink:<DomainName>;<DriveFileACLRole>
<DriveFilePermissionID> ::=
        anyone|anyonewithlink|id:<String>
<DriveFilePermissionIDorEmail> ::=
        <DriveFilePermissionID>|<EmailAddress>
<DriveFilePermissionList> ::=
        "<DriveFilePermission>(,<DriveFilePermission)*"
<DriveFilePermissionIDList> ::=
        "<DriveFilePermissionID>(,<DriveFilePermissionID>)*"
<DriveFilePermissionEntity> ::=
         <DriveFilePermissionList> |
         (json [charset <Charset>] <JSONData>)|(json file <FileName> [charset <Charset>]) |
         <FileSelector> | <CSVFileSelector> | <CSVkmdSelector> | <CSVDataSelector>
        See: https://github.com/taers232c/GAMADV-XTD3/wiki/Collections-of-Items
<DriveFilePermissionIDEntity> ::=
         <DriveFilePermissionIDList> |
         (json [charset <Charset>] <JSONData>)|(json file <FileName> [charset <Charset>]) |
         <FileSelector> | <CSVFileSelector> | <CSVkmdSelector> | <CSVDataSelector>
        See: https://github.com/taers232c/GAMADV-XTD3/wiki/Collections-of-Items

GUI API permission name mapping

GUI setting	API setting
Manager	organizer
Content manager	fileOrganizer
Contributor	writer
Commenter	commenter
Viewer	reader

Manage file permissions/sharing

Process single ACLs.

Create

gam <UserTypeEntity> create|add drivefileacl <DriveFileEntity>
        anyone|(user <UserItem>)|(group <GroupItem>)|(domain <DomainName>) (role <DriveFileACLRole>)
        [withlink|(allowfilediscovery|discoverable [<Boolean>])] [expiration <Time>]
        (mappermissionsdomain <DomainName> <DomainName>)*
        [movetonewownersroot [<Boolean>]]
        [sendemail] [emailmessage <String>]
        [updatesheetprotectedranges [<Boolean>]]
        [showtitles] [nodetails|(csv [todrive <ToDriveAttribute>*] [formatjson [quotechar <Character>]])]

The option mappermissionsdomain <DomainName1> <DomainName2> maps <DomainName1> to <DomainName2> in the user <UserItem>)|(group <GroupItem>)|(domain <DomainName>) options; <UserItem> and <GroupItem> must specify email addresses for the mapping to succeed. The option can be specified multiple times to provide different mappings. This option will be most useful when reading a CSV file containing ACLs referencing <DomainName1> and you want a new ACL with the same options but in <DomainName2>.

From the Google Drive API documentation.

• movetonewownersroot - This parameter only takes effect if the item is not in a shared drive and the request is attempting to transfer the ownership of the item.
  • false - Parents are not changed. The file is an orphan for the new owner. This is the default.
  • true - The item is moved to the new owner's My Drive root folder and all prior parents removed. The file is in Shared with me for the old owner.

To transfer ownership of a file/folder and place it in a specific folder on the new owner's My Drive, do:

gam <UserTypeEntity> transfer ownership <DriveFileEntity> <UserItem> 
        [<DriveFileParentAttribute>] norecursion

See: https://github.com/taers232c/GAMADV-XTD3/wiki/Users-Drive-Ownership#transfer-ownership-of-files-that-a-source-user-owns-to-a-target-user

The options withlink|allowfilediscovery|discoverable are only valid for ACLs to anyone or domain.

The option expiration <Time> is only valid for role commenter|contributor|viewer for files and commenter|viewer for folders. <Time> can not be more that one year in the future.

The option updatesheetprotectedranges only applies to items in <DriveFileEntity> that are Google Sheets.

• updatesheetprotectedranges false or option omitted
  • Sheet Protected Ranges are not updated
• updatesheetprotectedranges or updatesheetprotectedranges true
  • Sheet Protected Ranges are updated to reflect the new ACL; additional API calls are required.
    • ACLs with role reader or commenter will not be added to protected ranges
    • ACLs with role writer or higher will be added to existing protected ranges

By default, the file ID is displayed in the output; to see the file name, use the showtitles option; this requires an additional API call per file.

By default, when an ACL is created, GAM outputs details of the ACL as indented keywords and values.

• nodetails - Suppress the details output.
• csv [todrive <ToDriveAttribute>*] [formatjson [quotechar <Character>]] - Output the details in CSV format.

Update

gam <UserTypeEntity> update drivefileacl <DriveFileEntity> <DriveFilePermissionIDorEmail>
        (role <DriveFileACLRole>) [expiration <Time>] [removeexpiration [<Boolean>]]
        [updatesheetprotectedranges [<Boolean>]]
        [showtitles] [nodetails|(csv [todrive <ToDriveAttribute>*] [formatjson [quotechar <Character>]])]

There is no change of parents when a new user is updated to be a file's owner.

The option expiration <Time> is only valid for role commenter|contributor|viewer for files and commenter|viewer for folders. <Time> can not be more that one year in the future.

The option updatesheetprotectedranges only applies to items in <DriveFileEntity> that are Google Sheets.

• updatesheetprotectedranges false or option omitted
  • Sheet Protected Ranges are not updated
• updatesheetprotectedranges or updatesheetprotectedranges true
  • Sheet Protected Ranges are updated to reflect the updated ACL; additional API calls are required.
    • ACLs with role reader or commenter will be removed from existing protected ranges
    • ACLs with role writer or higher will be added to existing protected ranges

By default, the file ID is displayed in the output; to see the file name, use the showtitles option; this requires an additional API call per file.

By default, when an ACL is updated, GAM outputs details of the ACL as indented keywords and values.

• nodetails - Suppress the details output.
• csv [todrive <ToDriveAttribute>*] [formatjson [quotechar <Character>]] - Output the details in CSV format.

Delete

gam <UserTypeEntity> delete|del drivefileacl <DriveFileEntity> <DriveFilePermissionIDorEmail>
        [updatesheetprotectedranges [<Boolean>]]
        [showtitles]

The option updatesheetprotectedranges only applies to items in <DriveFileEntity> that are Google Sheets.

• updatesheetprotectedranges false or option omitted
  • Sheet Protected Ranges are not updated
• updatesheetprotectedranges or updatesheetprotectedranges true
  • Sheet Protected Ranges are updated to reflect the deleted ACL; additional API calls are required.
    • ACLs with any role will be removed from existing protected ranges

By default, the file ID is displayed in the output; to see the file name, use the showtitles option; this requires an additional API call per file.

Process multiple ACLs.

Create

gam <UserTypeEntity> create|add permissions <DriveFileEntity> <DriveFilePermissionEntity>
        [expiration <Time>] [sendemail] [emailmessage <String>]
        [movetonewownersroot [<Boolean>]]
        <PermissionMatch>* [<PermissionMatchAction>]

The option expiration <Time> is only valid for role commenter|reader|viewer.

From the Google Drive API documentation.

• movetonewownersroot - This parameter only takes effect if the item is not in a shared drive and the request is attempting to transfer the ownership of the item.
  • false - Parents are not changed. The file is an orphan for the new owner. This is the default.
  • true - The item is moved to the new owner's My Drive root folder and all prior parents removed. The file is an orphan for the old owner.

Permission matching only applies when the (json [charset <Charset>] <JSONData>)|(json file <FileName> [charset <Charset>]) variant of <DriveFilePermissionEntity> and <DriveFilePermissionIDEntity> is used.

When adding permissions from JSON data, there is a default match: pm not role owner em that disables ownership changes. If you want to process all permissions, enter pm em to clear the default match.

When adding permissions from JSON data, permissions with deleted true are never processed.

Delete

gam <UserTypeEntity> delete permissions <DriveFileEntity> <DriveFilePermissionIDEntity>
        <PermissionMatch>* [<PermissionMatchAction>]

When deleting permissions from JSON data, permissions with role owner true are never processed.

Display file permissions/sharing

gam <UserTypeEntity> info drivefileacl <DriveFileEntity> <DriveFilePermissionIDorEmail>
        [showtitles] [formatjson]
gam <UserTypeEntity> show drivefileacls <DriveFileEntity>
        (role|roles <DriveFileACLRoleList>)*
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [includepermissionsforview published]
        [oneitemperrow] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        [showtitles|(addtitle <String>)]]
        (orderby <DriveFileOrderByFieldName> [ascending|descending])*
        [formatjson]
gam <UserTypeEntity> print drivefileacls <DriveFileEntity> [todrive <ToDriveAttributes>*]
        (role|roles <DriveFileACLRoleList>)*
        <PermissionMatch>* [<PermissionMatchAction>] [pmselect]
        [includepermissionsforview published]
        [oneitemperrow] [<DrivePermissionsFieldName>*|(fields <DrivePermissionsFieldNameList>)]
        [showtitles|(addtitle <String>)]]
        (orderby <DriveFileOrderByFieldName> [ascending|descending])*
        [formatjson [quotechar <Character>]]

By default, the file ID is displayed in the output; to see the file name, use the showtitles option; this requires an additional API call per file. If you are reading the file IDs from a CSV file that also includes the file name, you can use the addtitle option to supply the file name.

By default, all files specified are displayed; use the following option to select a subset of those files.

• <PermissionMatch>* [<PermissionMatchAction>] pmselect - Use permission matching to select files

By default, all ACLS are displayed; use the following option to select a subset of the ACLS to display.

• role|roles <DriveFileACLRoleList> - Display ACLs for the specified roles only.
• <PermissionMatch>* [<PermissionMatchAction>] - Use permission matching to display a subset of the ACLs for each file; this only applies when pmselect is not specified

With print drivefileacls or show drivefileacls formatjson, the ACLs selected for display are all output on one row/line as a repeating item with the matching file id. When oneitemperrow is specified, each ACL is output on a separate row/line with the matching file id. This simplifies processing the CSV file with subsequent Gam commands.

By default, when writing CSV files, Gam uses a quote character of double quote ". The quote character is used to enclose columns that contain the quote character itself, the column delimiter (comma by default) and new-line characters. Any quote characters within the column are doubled. When using the formatjson option, double quotes are used extensively in the data resulting in hard to read/process output. The quotechar <Character> option allows you to choose an alternate quote character, single quote for instance, that makes for readable/processable output. quotechar defaults to gam.cfg/csv_output_quote_char. When uploading CSV files to Google, double quote " should be used.

For example, to get the ACLs for your Team Drives with the Team Drive name included in the output:

gam redirect csv ./TeamDrives.csv print teamdrives
gam redirect csv ./TeamDriveACLs.csv multiprocess csv ./TeamDrives.csv gam print drivefileacls teamdriveid "~id" addtitle "~name" fields id,domain,emailaddress,role,type,deleted

Delete all ACLs except owner from a file

Get the current ACLs.

gam redirect csv ./Permissions.csv user <UserItem> print drivefileacls <DriveFileID> oneitemperrow

Inspect Permissions.csv, verify that you want to proceed.

gam config csv_input_row_drop_filter "permission.role:regex:(owner)|(organizer)" csv ./Permissions.csv gam user "~Owner" delete drivefileacl "~id" "id:~~permission.id~~"

Change shares to User1 to shares to User2

# Get files shared to User1
gam redirect csv ./FilesSharedWithU1.csv user [email protected] print filelist choose sharedwithme fields id,name,mimetype,owners.emailaddress
# For each of these files, get the sharing settings for U1
gam redirect csv ./FilesSharedWithU1Settings.csv multiprocess csv FilesSharedWithU1.csv gam user "~owners.0.emailAddress" print drivefileacls "~id" pm emailaddress "~Owner" em
# For each of these files, delete the share to User1
gam redirect stdout ./DeleteU1Sharing.txt multiprocess redirect stderr stdout csv FilesSharedWithU1Settings.csv gam user "~Owner" delete drivefileacl "~id" "~permissions.0.emailAddress"
# For each of these files, add the share to User2 with the same role that User1 had
gam redirect stdout ./AddUser2Sharing.txt multiprocess redirect stderr stdout csv FilesSharedWithU1Settings.csv gam user "~Owner" create drivefileacl "~id" user [email protected] role "~permissions.0.role"

Map All ACLs from an old domain to a new domain

• Get ACLs

gam redirect csv ./allUsersFiles.csv multiprocess all users print filelist fields name,id,basicpermissions oneitemperrow pmfilter pm domain olddomain.com em

• Delete ACLs with olddomain.com

gam redirect stdout ./DeleteOldDomainACLs.txt multiprocess redirect stderr stdout csv ./allUsersFiles.csv gam user "~Owner" delete drivefileacl "~id" "id:~~permission.id~~"

• Add user/group ACLs replacing olddomain.com with newdomain.com

gam config csv_input_row_filter "permission.type:regex:user|group" redirect stdout ./AddNewDomainACLsUserGroupShares.txt multiprocess redirect stderr stdout csv ./allUsersFiles.csv gam user "~Owner" create drivefileacl "~id" "~permission.type" "~permission.emailAddress" role "~permission.role" mappermissionsdomain olddomain.com newdomain.com

• Add domain ACLs replacing olddomain.com with newdomain.com

gam config csv_input_row_filter "permission.type:regex:domain" redirect stdout ./AddNewDomainACLsDomainShares.txt multiprocess redirect stderr stdout csv ./allUsersFiles.csv gam user "~Owner" create drivefileacl "~id" "~permission.type" "~permission.domain" role "~permission.role" allowfilediscovery "~permission.allowFileDiscovery" mappermissionsdomain olddomain.com newdomain.com