2025 site copy updates

docs/_data/portland-2025-config.yaml

@@ -83,8 +83,8 @@ sponsorship:
     price: $14,000
 
 grants:
-  url: ""
-  ends: 'February 1, 2025'
+  url: https://docs.google.com/forms/d/e/1FAIpQLSf3fGfW_8W1x3oeKeoUpg8ZPLvyY4cQvO5Bii_OTrgW97cLNw/viewform?embedded=true
+  ends: 'February 5, 2025'
   notification: 'February 14, 2025'
 
 shirts:
@@ -265,10 +265,10 @@ sponsors:
     #   brand: Read the Docs
 
 # Things that change over time, listed in order of change
-flaglanding: True
+flaglanding: False
 flaghassponsors: True
 flagcfp: True
-flagticketsonsale: False
+flagticketsonsale: True
 flagsoldout: False
 flagspeakersannounced: False
 flagrunofshow: False

docs/_templates/2025/base.html

@@ -97,9 +97,6 @@ <h2 class="uk-first-column"><a href="/conf/{{ shortcode }}/{{ year }}/sponsors/"
                         <a href="https://www.linkedin.com/company/write-the-docs">
                             <img style="height: 25px; border-radius: 5px;" src="{{ pathto('_static/conf/images/icons/linkedin.png', 1) }}" alt="LinkedIn">
                         </a>
-                        <a href="https://twitter.com/writethedocs">
-                            <img src="{{ pathto('_static/conf/images/icons/twitter-footer-white.svg', 1) }}" alt="Twitter">
-                        </a>
                         <a href="https://www.flickr.com/photos/writethedocs/">
                             <img src="{{ pathto('_static/conf/images/icons/flickr-footer-white.svg', 1) }}" alt="Flickr">
                         </a>

docs/_templates/2025/menu-desktop.html

@@ -5,7 +5,9 @@
         <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Program</a>
         <div class="uk-navbar-dropdown">
           <ul class="uk-nav uk-navbar-dropdown-nav">
+          {% if flaghasschedule %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Schedule</a></li>
+          {% endif %}
             {% if flagspeakersannounced %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/speakers') }}">Speakers</a></li>
             {% endif %}
@@ -17,9 +19,6 @@
             {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/lightning-talks') }}">Lightning Talks</a></li>
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/unconference') }}">Unconference</a></li>
-            {% if not flagisvirtual %}
-              <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/sponsor-expo') }}">Sponsor Expo</a></li>
-            {% endif %}
             {% if flaghashike %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/hike') }}">Hike</a></li>
             {% endif %}

docs/_templates/2025/menu-mobile.html

@@ -2,7 +2,9 @@
   <li class="uk-parent">
     <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Program</a>
     <ul class="uk-nav-sub">
+      {% if flaghasschedule %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Schedule</a></li>
+      {% endif %}
       {% if flagspeakersannounced %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/speakers') }}">Speakers</a></li>
       {% endif %}
@@ -14,9 +16,6 @@
       {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/lightning-talks') }}">Lightning Talks</a></li>
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/unconference') }}">Unconference</a></li>
-      {% if not flagisvirtual %}
-        <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/sponsor-expo') }}">Sponsor Expo</a></li>
-      {% endif %}
       {% if flaghashike %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/hike') }}">Hike</a></li>
       {% endif %}

docs/conf/portland/2025/convince-your-manager.md

@@ -0,0 +1,98 @@
+---
+template: {{year}}/generic.html
+og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
+---
+
+# Convince Your Employer
+
+Do you need help justifying why your employer should send you to Write the Docs? Do you need help convincing your community to submit a Writing Day Project? Don’t worry – you’re not alone. Based on the experiences of some of our previous attendees, we’ve put together two sample emails and a list of resources below. Feel free to adapt and share with your employer and community to convince them that there are many benefits of attending!
+
+## Sample email
+
+Remember to change the things in [brackets]!
+
+*FROM: [your name]*
+
+*TO: [your employer or manager’s name]*
+
+*SUBJECT: Professional Development: Documentation Community Conference*
+
+*I’d like to attend Write the Docs Portland from May 4-6, 2025. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry.*
+
+*Write the Docs conferences bring together everyone who writes the docs – Tech Writers, Developers, Developer Relations, Customer Support – making the events an ideal networking opportunity. Each conference successfully combines a number of different event formats to deliver engaging, practical, and timely content.*
+
+*There is a single track of talks, a parallel unconference event, and a community writing day. The sessions from last year will give you a good idea of the kinds of topics covered, many of which are relevant to my work.*
+
+*Costs:*
+
+- *Conference ticket - $650*
+
+*Benefits:*
+
+- *Discovering solutions to problems I’m facing at work*
+- *Exposure to the latest ideas, techniques, and tools for software docs*
+- *Opportunity to learn from the best doc teams in the industry*
+- *Building professional connections with other documentarians*
+
+*Thanks in advance, [your name]*
+
+## Corporate Resources
+
+When discussing how to pitch the conference, a few generally helpful tips emerged:
+
+- Highlight specific talks that relate to ongoing projects at work (after talk line up has been announced).
+- If your company is looking to hire another documentarian, the networking is an excellent resource.
+- Attending raises the visibility of your company in the community. 
+- Establishes your team's reputation for caring about their docs.
+- Share info about previous conferences. View the [main page overview](https://www.writethedocs.org/conf/portland/2025/) explaining Write the Docs, history, and schedule overview.
+
+## Convince your employer or community to participate in Writing Day
+
+
+### Sample email
+
+Remember to change the things in [brackets]!
+
+*FROM: [your name]*
+
+*TO: [your employer or community lead's name]*
+
+*SUBJECT: Docs hackathon: Documentation Community Conference*
+
+*I’d like to attend Write the Docs Portland from May 4-6, 2025. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry. I am particularly interested in leading a project at Writing Day. I believe this event can positively impact our project and community.*
+
+*Writing Day is modeled after the concept of “code sprints” or “hackathons”, which are common in open-source conferences. The primary goal is to bring interesting individuals into the same room and have them work towards a shared goal; in this case the goal is creating or improving documentation or other related projects.*
+
+*Costs:*
+
+- *[Conference tickets](https://www.writethedocs.org/conf/portland/2025/tickets/)*
+
+*Writing Day Benefits:*
+
+- *Introduce our project and community to a new audience and demographic in our industry*
+- *Get highlighted as a project in the conference blog and announcements (must submit online by April 17, 2025)*
+- *Onboard documentation enthusiasts to increase the likelihood of post-conference contributions*
+- *Strategically tackle documentation tickets and requests*
+- *Update existing documentation
+Peer review new and existing documentation*
+
+*Conference Benefits:*
+
+- *Exposure to the latest ideas, techniques, and tools for software docs*
+- *Opportunity to learn from the best doc teams in the industry*
+- *Building professional connections with other documentarians*
+
+*Bringing our project to Writing Day benefits us as a community. It gives us the opportunity to improve our documentation and create a more inclusive project.*
+
+*Thanks in advance, [your name]*
+
+### Writing Day Resources
+
+When discussing how to pitch Writing Day, a few helpful tips emerged:
+
+- Highlight specific projects from a previous [Writing Day project list. ](https://www.writethedocs.org/conf/portland/2023/writing-day/#project-listing)
+- If your community is looking for regular documentation contributions, this is a great place to onboard potential contributors and editors.
+- Attending raises the visibility of your company in the community. 
+- Establishes your team's reputation for caring about their docs.
+- Review the [tips for leading a project](https://www.writethedocs.org/conf/portland/2025/writing-day/#lead-a-project) at Writing Day.
+- Share info about previous conferences. View the [main page overview](https://www.writethedocs.org/conf/portland/2025/) explaining Write the Docs, history, and schedule overview.

docs/conf/portland/2025/health.md

@@ -5,25 +5,24 @@ og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
 
 # Health and Safety Policy 
 
-**This policy is up to date as of December 2023.**
+**This policy is up to date as of December 2025.**
 
-## No Vaccination or Testing Requirement
+## Onsite Health and Safety Measures
 
-This year, we have removed our vaccination and testing mandate. We will not be requiring any specific COVID-related health measures to attend the event, however we will still provide a number of accommodations for people who have concerns.
+Please expect the following measures to be in place at the event:
 
-## Masks Provided
+- Physically-spaced audience seating on the 3rd level of the main auditorium
+- Event signage to allow for physical distancing
+- Plentiful hand sanitation stations and personal hand sanitizer onsite and available for participants
+- Antigen COVID tests available at registration, while supplies last
+- Masks available at registration, while supplies last
 
-We are not currently requiring that masks be worn in the venue. We will provide masks to attendees at our registration desk.
+## Mask Policy
 
-## Onsite health and safety measures
+Masks are optional. We are not currently requiring that masks be worn in the venue. 
 
-Please expect the following measures to be in place at the event:
+## No Vaccination or Testing Requirement
 
-* Physically-spaced audience seating on the 3rd level of the main auditorium
-* Additional event traffic flow signage to allow for physical distancing
-* Plentiful hand sanitation stations onsite
-* Personal hand sanitizer and wipes available for participants
-* Antigen COVID tests available at registration, while supplies last
-* Masks available at registration, while supplies last
+We will not be requiring any specific COVID-related health measures to attend the event.
 
-At a minimum, we will also be following all mandated venue and state guidelines. **This list, and all protocols, are subject to change if the COVID-19 situation changes. Changes to this policy will only add requirements, and will not remove requirements.**
+We will be following all mandated venue and state guidelines. **This list, and all protocols, are subject to change if the COVID-19 situation changes. Changes to this policy will only add requirements, and will not remove requirements.**