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Resolves #1732. (#2264)
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kidlovesindie authored Nov 26, 2024
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Expand Up @@ -5,7 +5,7 @@ Write the Docs :doc:`/meetups/index` provide
a great way to connect and continue the conversations sparked by our
:doc:`/conf/index`, `Slack channel
<https://writethedocs.org/slack/>`_ and `forum <http://forum.writethedocs.org/>`_ .
If you don't have a Write the Docs Meetup nearby, we can help you get one started.
If you don't have a Write the Docs Meetup nearby, we can help you get one started.
With a little help, you can make it happen with a Meetup in your area!

Start by watching this video:
Expand All @@ -14,6 +14,8 @@ Start by watching this video:

<iframe width="560" height="315" src="https://www.youtube.com/embed/ZwQ8Kd48d0w" frameborder="0" allowfullscreen></iframe>

Still interested in starting or revitalizing a meetup group? Follow this guide or reach out to the `Meetup Coordinators team <https://www.writethedocs.org/team/#meetups>`_ with your questions. Note: The Meetup Coordinators team can also be contacted about retiring a meetup, setting up a Slack channel for a meetup, requesting access to the Zoom account, participating in the Quorum program, presenting at a meetup, and more.

Write the Docs Worldview
------------------------

Expand Down Expand Up @@ -47,7 +49,7 @@ create events, contact Meetup members, sp your sponsors, and more.
- For advice on running meetups, or questions not covered here or in the :doc:`/organizer-guide/meetups/faq-meetups/`, drop us a line in `#meetup-organisers <https://writethedocs.slack.com/messages/meetup-organisers/>`_ on Slack.
- For help with Meetup fees or technical issues, `email us <mailto:[email protected]>`_.

Create a Meetup Page:
Create a Meetup Page
~~~~~~~~~~~~~~~~~~~~~

Go to the `Meetup website <https://secure.meetup.com/create/>`_ and follow the instructions.
Expand Down Expand Up @@ -121,10 +123,10 @@ Sometimes, alternative locations are better for smaller groups. For example, one
of our groups has a regular `coffee klatch <http://www.meetup.com/Write-The-Docs-Seattle/events/231890982/>`_.


Find attendees, speakers, and topics
Find Attendees, Speakers, and Topics
------------------------------------

Attendees:
Attendees
~~~~~~~~~~

After you publish your meetup page, promote it! Here's a few suggestions to get started:
Expand All @@ -143,7 +145,7 @@ After you publish your meetup page, promote it! Here's a few suggestions to get
Figure out your approximate ratio between RSVP / attendees. This might be around 50%.


Speakers:
Speakers
~~~~~~~~~

* Look for previous and future speakers at `Write the Docs conferences <https://www.writethedocs.org/conf/>`__.
Expand All @@ -167,7 +169,7 @@ Try different formats. Alternatives:
* Workshops


Topics:
Topics
~~~~~~~

The following are examples of topics that have worked well for other meetups:
Expand Down Expand Up @@ -228,10 +230,10 @@ Starting and Running the Meetup
* Use supportive language.


Joint meetup
Joint Meetup
~~~~~~~~~~~~

Write the Docs shares interests with other meetups, such as
Write the Docs shares interests with other meetups, such as:

* APIs
* Agile
Expand All @@ -245,14 +247,14 @@ You can set up topics of interest to multiple meetups.
Meetup Logistics
----------------

Event Page:
Event Page
~~~~~~~~~~~

Include a `description <http://www.meetup.com/Write-The-Docs-PDX/events/231735823/>`_ of your topic, a speaker bio (if available), a
`schedule <http://www.meetup.com/Write-the-Docs-SF/events/232289251/>`_, and details about your meeting location.


Venue:
Venue
~~~~~~

Ideal location: an office with easy access to your community via car or
Expand All @@ -269,7 +271,7 @@ Make sure your location includes:
* Access for anyone who is disabled.


Meetup Day Checklist:
Meetup Day Checklist
---------------------

* Arrive early.
Expand All @@ -288,7 +290,7 @@ Meetups don't always go according to plan. The following list summarizes some
of the problems that you might encounter with potential solutions:


What happens when your speaker cancels
What Happens When Your Speaker Cancels
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

When a speaker cancels, think of it as an opportunity! While it's not convenient,
Expand Down

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