Merge pull request #2267 from writethedocs/pdx-25-site

2025 site copy updates

docs/_data/portland-2025-config.yaml

@@ -1,5 +1,4 @@
 name: Portland
-
 shortcode: portland
 year: 2025
 city: Portland
@@ -14,7 +13,7 @@ hex: 3dd94a
 time_format: 12h
 
 photos:
-  default: _static/conf/images/headers/portland-2024-group.jpg
+  default: _static/conf/images/headers/portland-2025-small-group.jpg
 
 buttons:
   top:
@@ -83,8 +82,8 @@ sponsorship:
     price: $14,000
 
 grants:
-  url: ""
-  ends: 'February 1, 2025'
+  url: https://docs.google.com/forms/d/e/1FAIpQLSf3fGfW_8W1x3oeKeoUpg8ZPLvyY4cQvO5Bii_OTrgW97cLNw/viewform?embedded=true
+  ends: 'February 5, 2025'
   notification: 'February 14, 2025'
 
 shirts:
@@ -163,7 +162,11 @@ cfp:
 
 unconf:
   url: ""
-  date: "All day Monday and Tuesday"
+  date: "All day, Monday, May 5 and Tuesday, May 6"
+
+writing_day:
+  url: ""
+  date: Sunday, May 4, 9 AM - 5 PM
 
 hike:
   date: Saturday, May 3, 2 PM
@@ -265,10 +268,10 @@ sponsors:
     #   brand: Read the Docs
 
 # Things that change over time, listed in order of change
-flaglanding: True
+flaglanding: False
 flaghassponsors: True
 flagcfp: True
-flagticketsonsale: False
+flagticketsonsale: True
 flagsoldout: False
 flagspeakersannounced: False
 flagrunofshow: False

docs/_data/schema-config.yaml

@@ -34,6 +34,7 @@ cfp: include('cfp-details', required=False)
 grants: include('grants-details', required=False)
 shirts: include('shirts-details', required=False)
 unconf: include('unconf-details', required=False)
+writing_day: include('writing_day-details', required=False)
 lightning_talks: include('lightning_talks-details', required=False)
 hike: include('hike-details', required=False)
 
@@ -191,8 +192,12 @@ unconf-details:
   url: str(required=True)
   date: str(required=False)
 
+writing_day-details:
+  url: str(required=False)
+  date: str(required=True)
+
 hike-details:
-  date: str(required=False)
+  date: str(required=True)
 
 lightning_talks-details:
   signup_url: str(required=True)

docs/_templates/2025/base.html

@@ -97,9 +97,6 @@ <h2 class="uk-first-column"><a href="/conf/{{ shortcode }}/{{ year }}/sponsors/"
                         <a href="https://www.linkedin.com/company/write-the-docs">
                             <img style="height: 25px; border-radius: 5px;" src="{{ pathto('_static/conf/images/icons/linkedin.png', 1) }}" alt="LinkedIn">
                         </a>
-                        <a href="https://twitter.com/writethedocs">
-                            <img src="{{ pathto('_static/conf/images/icons/twitter-footer-white.svg', 1) }}" alt="Twitter">
-                        </a>
                         <a href="https://www.flickr.com/photos/writethedocs/">
                             <img src="{{ pathto('_static/conf/images/icons/flickr-footer-white.svg', 1) }}" alt="Flickr">
                         </a>

docs/_templates/2025/menu-desktop.html

@@ -5,7 +5,9 @@
         <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Program</a>
         <div class="uk-navbar-dropdown">
           <ul class="uk-nav uk-navbar-dropdown-nav">
+          {% if flaghasschedule %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Schedule</a></li>
+          {% endif %}
             {% if flagspeakersannounced %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/speakers') }}">Speakers</a></li>
             {% endif %}
@@ -17,9 +19,6 @@
             {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/lightning-talks') }}">Lightning Talks</a></li>
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/unconference') }}">Unconference</a></li>
-            {% if not flagisvirtual %}
-              <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/sponsor-expo') }}">Sponsor Expo</a></li>
-            {% endif %}
             {% if flaghashike %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/hike') }}">Hike</a></li>
             {% endif %}
@@ -62,13 +61,17 @@
           <ul class="uk-nav uk-navbar-dropdown-nav">
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/venue') }}">Venue</a></li>
             {% if not flagisvirtual %}
+            {% if flagspeakersannounced %}
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/visiting') }}">Visiting {{ city }}</a></li>
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/attendee-guide') }}">Attendee Guide</a></li>
+            {% endif %}
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
                 <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/volunteer') }}">Volunteer Info</a></li>
             {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/code-of-conduct') }}">Code of Conduct</a></li>
+            {% if flagspeakersannounced %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/team') }}">Meet the Team</a></li>
+            {% endif %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/contact') }}">Contact us</a></li>
             {% if flaghasbadgeflair %}
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/badge-flair') }}">Badge Flair Contest</a></li>
@@ -93,7 +96,13 @@
     </ul>
   </li><!--- Parent element with it's children -->
 
-  <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/news') }}">News</a></li>
+  <li>
+    <ul class="uk-navbar-nav">
+      <li>
+        <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/news') }}">News</a>
+      </li>
+    </ul>
+  </li>
 
   {% if flagcfp %}
   <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/cfp') }}" class="uk-button uk-button-ghost uk-text-uppercase">Speak</a></li>

docs/_templates/2025/menu-mobile.html

@@ -2,7 +2,9 @@
   <li class="uk-parent">
     <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Program</a>
     <ul class="uk-nav-sub">
+      {% if flaghasschedule %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/schedule') }}">Schedule</a></li>
+      {% endif %}
       {% if flagspeakersannounced %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/speakers') }}">Speakers</a></li>
       {% endif %}
@@ -14,9 +16,6 @@
       {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/lightning-talks') }}">Lightning Talks</a></li>
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/unconference') }}">Unconference</a></li>
-      {% if not flagisvirtual %}
-        <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/sponsor-expo') }}">Sponsor Expo</a></li>
-      {% endif %}
       {% if flaghashike %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/hike') }}">Hike</a></li>
       {% endif %}
@@ -47,13 +46,17 @@
     <ul class="uk-nav-sub">
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/venue') }}">Venue</a></li>
       {% if not flagisvirtual %}
+          {% if flagspeakersannounced %}
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/visiting') }}">Visiting {{ city }}</a></li>
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/attendee-guide') }}">Attendee Guide</a></li>
+          {% endif %}
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/health') }}">Health and Safety Policy</a></li>
           <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/volunteer') }}">Volunteer Info</a></li>
       {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/code-of-conduct') }}">Code of Conduct</a></li>
+      {% if flagspeakersannounced %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/team') }}">Meet the Team</a></li>
+      {% endif %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/contact') }}">Contact us</a></li>
       {% if flaghasbadgeflair %}
       <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/badge-flair') }}">Badge Flair Contest</a></li>
@@ -70,7 +73,9 @@
     </ul>
   </li>
 
-  <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/news') }}">News</a></li>
+  <li class="uk-parent">
+  <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/news') }}">News</a>
+  </li>
 
   {% if flagcfp %}
   <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/cfp') }}"

docs/conf/portland/2025/contact.rst

@@ -9,9 +9,12 @@ If you have any questions or concerns,
 the best way to reach us is via email.
 You can email us at {{ shortcode }}@writethedocs.org.
 
+{% if flagspeakersannounced %}
 
 Press Kit
 ---------
 
 If you're looking to get logos or other assets,
-you can find them on our :doc:`/conf/{{shortcode}}/{{year}}/press-kit` page.
+you can find them on our :doc:`/conf/{{shortcode}}/{{year}}/press-kit` page.
+
+{% endif %}

docs/conf/portland/2025/convince-your-manager.md

@@ -0,0 +1,101 @@
+---
+template: {{year}}/generic.html
+og:image: _static/conf/images/headers/{{shortcode}}-{{year}}-opengraph.jpg
+---
+
+# Convince Your Manager
+
+Do you need help justifying why your manager should send you to Write the Docs? Do you need help convincing your community to submit a Writing Day Project? Don’t worry – you’re not alone. Based on the experiences of some of our previous attendees, we’ve put together two sample emails and a list of resources below. Feel free to adapt and share with your employer and community to convince them that there are many benefits of attending!
+
+## Sample Email #1
+
+### Convince your manager to send you to Write the Docs
+
+Remember to change the things in [brackets]!
+
+*FROM: [your name]*
+
+*TO: [your employer or manager’s name]*
+
+*SUBJECT: Professional Development: Documentation Community Conference*
+
+*I’d like to attend Write the Docs Portland from May 4-6, 2025. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry.*
+
+*Write the Docs conferences bring together everyone who writes the docs – Tech Writers, Developers, Developer Relations, Customer Support – making the events an ideal networking opportunity. Each conference successfully combines a number of different event formats to deliver engaging, practical, and timely content.*
+
+*There is a single track of talks, a parallel unconference event, and a community writing day. The [sessions from last year](https://www.writethedocs.org/conf/portland/2024/speakers/) will give you a good idea of the kinds of topics covered, many of which are relevant to my work.*
+
+*Costs:*
+
+- *[Conference ticket](https://www.writethedocs.org/conf/portland/2025/tickets/) - $650*
+
+*Benefits:*
+
+- *Discovering solutions to problems I’m facing at work*
+- *Exposure to the latest ideas, techniques, and tools for software docs*
+- *Opportunity to learn from the best doc teams in the industry*
+- *Building professional connections with other documentarians*
+
+*Thanks in advance, [your name]*
+
+### Corporate Resources
+
+When discussing how to pitch the conference, a few generally helpful tips emerged:
+
+- Highlight specific talks that relate to ongoing projects at work (after talk line up has been announced).
+- If your company is looking to hire another documentarian, the networking is an excellent resource.
+- Attending raises the visibility of your company in the community. 
+- Establishes your team's reputation for caring about their docs.
+- Share info about previous conferences. View the [main page overview](https://www.writethedocs.org/conf/portland/2025/) explaining Write the Docs, history, and schedule overview.
+
+## Sample Email # 2
+
+### Convince your manager or community to participate in Writing Day
+
+
+
+Remember to change the things in [brackets]!
+
+*FROM: [your name]*
+
+*TO: [your employer or community lead's name]*
+
+*SUBJECT: Docs hackathon: Documentation Community Conference*
+
+*I’d like to attend Write the Docs Portland from May 4-6, 2025. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry. I am particularly interested in leading a project at Writing Day. I believe this event can positively impact our project and community.*
+
+*Writing Day is modeled after the concept of “code sprints” or “hackathons”, which are common in open-source conferences. The primary goal is to bring interesting individuals into the same room and have them work towards a shared goal; in this case the goal is creating or improving documentation or other related projects.*
+
+*Costs:*
+
+- *[Conference ticket](https://www.writethedocs.org/conf/portland/2025/tickets/) - $650*
+
+*Writing Day Benefits:*
+
+- *Introduce our project and community to a new audience and demographic in our industry*
+- *Get highlighted as a project in the conference blog and announcements (must submit online by April 17, 2025)*
+- *Onboard documentation enthusiasts to increase the likelihood of post-conference contributions*
+- *Strategically tackle documentation tickets and requests*
+- *Update existing documentation
+Peer review new and existing documentation*
+
+*Conference Benefits:*
+
+- *Exposure to the latest ideas, techniques, and tools for software docs*
+- *Opportunity to learn from the best doc teams in the industry*
+- *Building professional connections with other documentarians*
+
+*Bringing our project to Writing Day benefits us as a community. It gives us the opportunity to improve our documentation and create a more inclusive project.*
+
+*Thanks in advance, [your name]*
+
+### Writing Day Resources
+
+When discussing how to pitch Writing Day, a few helpful tips emerged:
+
+- Highlight specific projects from a previous [Writing Day project list. ](https://www.writethedocs.org/conf/portland/2023/writing-day/#project-listing)
+- If your community is looking for regular documentation contributions, this is a great place to onboard potential contributors and editors.
+- Attending raises the visibility of your company in the community. 
+- Establishes your team's reputation for caring about their docs.
+- Review the [tips for leading a project](https://www.writethedocs.org/conf/portland/2025/writing-day/#lead-a-project) at Writing Day.
+- Share info about previous conferences. View the [main page overview](https://www.writethedocs.org/conf/portland/2025/) explaining Write the Docs, history, and schedule overview.