Organizer Meeting 12 10 2015

Attendance

• Jen Wilhelm
• Pawel Szymczykowski
• Ethan Duggan
• Zack Kollegger
• Jimmy Jacobson

Agenda

• 2015 Review
  • Consistent Attendance
  • Consitent Speakers
• 2016 Goals
  • NodebotsJS
    • Pawel's passion. A place for javascripters and hardware people
  • VegasTechlahoma
    • Consolidated Slack for all of VegasTech developer meetups
  • Meetup Members
    • Current - 561
  • Meetup Participation
    • RSVPs
    • Attendance
  • Sponsors
    • More sponsors = more swag
    • Sponsor Decks
  • Budget
    • Average Cost of a Meetup is greater than $120
  • Organizers
    • Github - for content
      • speakers
      • topics
    • Meetup - for coordination/calendar
      • invites
      • RSVPs
      • notifications
    • Slack - for community
    • Trello - for logistics
      • create the meetup
      • promoting the meetup
      • ordering books
    • Expensify - money
    • Source of Truth
    • Recruit New Organizers
      • Solicit help from community members for each new meetup
  • Speakers
    • Leveraging Events for Speakers
      • CES
      • AWS Re:Invent
      • IBM Conference
      • AT&T Conference
    • Better diversity of speakers. More beginner friendly content.
    • How do we enforce a high level of quality for our talks?
      • Have a optional or required review for speakers a week before the meetup. This can be done over Hangout or in person.
      • Send a list of dos and don'ts to speakers before they start working on their talks
      • An opportunity for talk feedback from both organizers and members.
      • VegasJS Speakers Guide
      • Plan Meetups more than one month in advance so we can line up featured speakers and leverage speakers that aren't in attendance at the current meetup.
    • How do we get more beginner friendly talks?
      • Ask beginners to give talks?
      • VegasJS organizers can be responsible for 10 minute beginner friendly talks.
  • Aspirational Goals
    • VegasJS Blog
    • Recording Talks and making them available

Crane Count: 1000

Action Items

• Get control of VegasTech slack
• Invite other meetup organizers into it
• Survey of Tech Organizers
• Budget for 2016
• Setup a Trello for Action Items - jimmy
• Put this in hackpad - jimmy