Files, tools, and plans for remediating data for migration to ArchivesSpace at Smith.
The scope of the project is as follows:
Data cleanup and processing
- single-level resource records (minor revisions to processor need to be applied) (EAD)
- single-level resource records (cleanup complete) (InMagic resource records)
- multi-level resource records (minor revisions to processor need to be applied) (EAD)
- accession records
- agent records
- top containers (pushed out of scope -- more assessment and planning need to be undertaken)
- reconciliation of subjects (to LCSH, AAT, and TGN) (pushed out of scope)
- merge duplicate names and subjects (pushed out of scope)
- normalization of dates (solution implemented)
Post records to prod
- single-level resource records (EAD and InMagic resource records)
- multi-level resource records (EAD)
- accession records
- agent records
- top containers
- container profiles (in process)
- locations
- classifications
Other
- recommend solutions for item-level archival objects (images, AV, and objects) described out of context from parent collections (pushed out of scope)
- training
MRBC resource data identifiers
SCA alumnae memorial agent data
SSC Young 219 container data sample + JSON mapping
SCA classification data + JSON mapping
SSC subject data + JSON mapping
Specifications for remediating and processing Smith SC EAD may be found here: sc_ead-specifications. To see information about manual updates, etc., check the spreadsheet. Specific decisions by element are below:
| Element | Decision | Completed | Priorities |
|---|---|---|---|
| archdesc @level | For most files, @level="collection". Exception: files that start with mnsss292 -- @level="recordgrp". Files that start with mnsss148s -- @level="series". | ✔ | |
| profiledesc/langusage | Replace existing content with "Finding aid written in English." | ✔ | high |
| lb | Enter a space where line break tag previously existed. | ✔ | medium |
| archdesc/did/unitid | Use unitids in resource spreadsheets. | ✔ | high |
| archdesc/did/unittitle | For files with mnsss in filename, replace titles in this field with titles in this document: http://bit.ly/2pAj5dF. Match on EADID. For files with manosca and manoscmr in filename, replace "Records" with "records", "Papers" with "papers", and "Collection" with "collection". | ✔ | |
| archdesc/extent | First extent in EAD: numeric character is entered in number field. If first extent's measurement in EAD = boxes, enter boxes in ASpace type. If first extent's measurement in EAD = linear feet / linear ft., enter "Linear Feet" in A Space type. Second extent in EAD is mapped to container summary. | ✔ | |
| archdesc/langmaterial | Language subelement is entered, where missing in langmaterial element. | ✔ | low |
| archdesc/bioghist/head | Remove head subelement. | ✔ | |
| archdesc/scopecontent/head | Remove head subelement. | ✔ | |
| archdesc/arrangement/head | Remove head subelement. | ✔ | |
| arcdesc/descgrp | Remove descgrp element and retain content inside (accessrestrict, userestrict, processinfo, prefercite, altformavail, acqinfo, accruals, custodhist) | ✔ | high |
| bioghist/dao | Remove completely. Generate report of dao links, content, and the EAD ID from which they were pulled. | ✔ | high |
| unittitle | Remove trailing commas. | ✔ | high |
| unitdate @ type | If there is more than one date or a range of dates in unitdate (e.g. "1897-1902" or "1965, 1967, 1989"), the value in @type should be "inclusive", rather than "single". | ✔ | medium |
| unitdate | Where "c.", "c", "ca", or "ca.", change to "circa". | ✔ | high |
| unitdate | Where "n.d." or "nd", change to "undated". | ✔ | high |
| unitdate | When dates are in parentheses, remove parentheses and retain date information. | ✔ | medium |
| unitdate | When dates are in brackets, remove brackets and retain date information. | ✔ | medium |
| unitdate | Normalize dates in begin and end date fields so that they follow ISO 8601 formatting, e.g. YYYY-MM-DD. | ✔ | high |
| unitdate | Remove duplicate unitdates, created when moving unitdate out of unittitle. | ✔ | high |
| did/note | Change to odd element. | ✔ | high |
| dsc @type="analyticcover"/c01 | Match c01s in analyticover dsc and in-depth dsc by unittitle. Copy over unittitle, extent, unitdate, arrangement, scopecontent from c01s in analyticover dsc to in-depth c01s. Where multiple unittitle, use unittitle from in-depth dsc. Where multiple, matching (as in equal) extent and unitdate, use extent and unitdate in analyticover dsc. Where multiple, non-matching extent and unitdate, keep both for repeatable extent or date. The unitdates we are likely to come across in both the analyticover and in-depth dsc will either be a range or a range + n.d./single date in a single unitdate. It will always be an expression and not a normalized date. Equal means that the expression is identical. | ✔ | high |
| dsc/c/unittitle | Introduce sentence case formatting for series-level components (c01). | WontFix | low |
| dsc/c @level | For c02-cN (i.e. all but c01), change @level value from "unspecified" to "file". | ✔ | high |
| dsc/c/did/container | For c02-cN (i.e. all but c01), change @label value from "unspecified" to "mixed materials". | ✔ | high |
| c/did/note | Change note subelement to odd and move out of did element. Remove @href or @target and leave content of the note. | ✔ | medium |
| ref @target | Remove all ref subelements but leave content. Ref subelements will be found in dsc/c/odd and archdesc/arrangement. | ✔ | medium |
| archdesc/index | Pull out content from index and save as text file. Retain EADID for later integration. | ✔ | medium |
| archdesc/odd | Pull out appendix content from odd and save as text file. Retain EADID for later integration. | ✔ | medium |