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Cleanup GOVERNANCE.md (#1310)
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Closes #1052.

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Signed-off-by: Tobie Langel <[email protected]>
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tobie authored Jun 3, 2024
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Expand Up @@ -59,65 +59,9 @@ To improve organizational transparency and collaboration between the CPC and Boa

The team follows the [decision-making][cpc charter decision making] and [voting][cpc charter voting] policies described in the charter.

## Term for Voting Members
## Elections

As per the [CPC charter][cpc charter term], the term for all voting members is 1 year:

> Voting members serve for a term of 1 year and must be re-nominated and ratified
> by the Voting CPC members each year.
The term for all voting members ends March 31st. In the event annual elections are not complete before the end of a term year, voting members will hold their seats until that election is complete.

## Term for CPC Board representatives

As per the CPC charter, the term for CPC Board representatives is 1 year. Due to the bootstrap
process and the decision to stagger CPC representative terms by 6 months, the initial term for the
[Primary CPC Director][] will end February 28, 2021 and the initial term for the
[Secondary CPC Director][] will end August 31, 2020. Subsequent terms will be for a period
of 1 year ending the last day of February for the Primary CPC Director and August 31 for the
Secondary CPC Director.

In the event that the [Tertiary CPC Director][] seat is activated and a start date is determined,
the Tertiary CPC Director will then serve for a term of 1 year from that start date.

The election process will be started 1 month in advance of the end of the term for each Director
with the goal of having it be complete 2 weeks before the term ends. We will not share the specific
results in terms of votes received by each candidate as this could discourage candidates.
Instead, general election data will be made available, for example the percentage of voter turnout.

## Election process for Non-Impact Voting CPC members

As per the [CPC charter][cpc charter], the non-impact projects elect 2 voting CPC members:

> up to two (2) Voting members may be nominated by the non-impact projects based on a process set by the CPC.
These members will be elected for a term of 1 year as follows:

* Once a year an issue will be opened in the CPC repo announcing that the period for nominations is open.

* Any member from one of the non-impact projects can self-nominate emailing the chair of the CPC with their interest in running for the CPC.

* The nomination period will be open for 2 weeks at which point the CPC chair will list the nominees in the issue.

* Each of the candidates listed will be asked to open an issue in the CPC repo which includes the following:
* Projects they are part of
* Description of their background
* The reasons they would like to act as a non-impact CPC voting member
* Confirmation that they can devote the required time/effort.
* Their employer (if applicable). This is needed due to the limitations on maximum employer representation in the CPC voting members.

* The projects will be asked to confirm membership as identified by the nominees.

* Each non-impact project will nominate two `voters` through a process of their choosing.

* Each voter will be able to vote for as many or as few candidates as they wish.

* Voting will start a week after the nomination period ends, and be open for two weeks.

* Those candidates who receive the greatest number of votes will be confirmed as the winners.
In the case of a tie between 2 or more candidates, the winner will be chosen randomly unless:
* There are only 2 candidates tied for the largest number of votes, in which case those 2 candidates will be the winners, or
* all but one of the candidates that are tied for the number of votes choose to conceed.
Elections are organized by the OpenJSF Program Director, following the [election calendar][] and the policies defined in the [CPC charter][cpc charter elections].

## Approving and Onboarding Regular Members

Expand Down Expand Up @@ -216,15 +160,12 @@ The pull request may be fast-tracked if two CPC members approve the fast-trackin
CPC members may request fast-tracking of pull requests they did not author. In that case only, the request itself is also one fast-track approval. Upvote the comment anyway to avoid any doubt.

[cpc repo]: https://github.com/openjs-foundation/cross-project-council
[cpc charter]: ../CPC-CHARTER.md
[cpc charter term]: ../CPC-CHARTER.md#voting-members
[CPC charter section 5]: ../CPC-CHARTER.md#section-5-responsibilities-and-expectations-of-the-cpc
[cpc charter decision making]: ../CPC-CHARTER.md#section-9-decision-making
[cpc charter voting]: ../CPC-CHARTER.md#section-10-voting
[cpc charter elections]: ../CPC-CHARTER.md#section-7-elections
[election calendar]: ../Dates-and-Reminders.md#elections-calendar
[cpc regular members team]: https://github.com/orgs/openjs-foundation/teams/cpc-regular-members
[README]: ../README.md
[OpenJS Foundation Directory]: https://github.com/openjs-foundation/directory-private/blob/HEAD/cpc-private.md
[Active OpenJS Collaborator]: #definition-of-an-active-openjs-collaborator
[Primary CPC Director]: https://github.com/openjs-foundation/cross-project-council/blob/HEAD/CPC-CHARTER.md#the-primary-cpc-director-as-defined-in-43d-in-the-openjs-foundation-bylaws
[Secondary CPC Director]: https://github.com/openjs-foundation/cross-project-council/blob/HEAD/CPC-CHARTER.md#the-secondary-cpc-director-as-defined-in-43e-in-theopenjs-foundation-bylaws
[Tertiary CPC Director]: https://github.com/openjs-foundation/cross-project-council/blob/HEAD/CPC-CHARTER.md#the-tertiary-cpc-director-as-defined-in-43f-in-the-openjs-foundation-bylaws

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