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Open Source Document Management System for Digital Archives (Scanned Documents)

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Papermerge

Papermerge - Document Management System

Papermerge is an open source document management system (DMS) primarily designed for archiving and retrieving your digital documents. Instead of having piles of paper documents all over your desk, office or drawers - you can quickly scan them and configure your scanner to directly upload to Papermerge DMS.

Papermerge DMS on its turn will OCR the document and index it. You will be able to quickly find any (scanned!) document using full text search capabilities.

It is built on Django 3.0.

Papermerge is actively developed and I release quite frequently.

This is web-based software. This means there is no executable file (aka no .exe files), and it must be run on a web server and accessed through a web browser.

Right Tool For You?

To be efficient you always need to choose right tool for the problem. Because Document Management is too generic - I think that a definition of what is a Document in context of this software is needed.

For Papermerge a document is anything which is a good candidate for archiving - some piece of information which is not editable but you need to store it for future reference. For example receipts are perfect examples - you don't need to read receipts everyday, but eventually you will need them for your tax declaration. In this sense - scanned documents, which are usually in PDF or TIFF format, are perfect match.

Out of scope (at least for near future) are Office documents (ODT, DOCX....), text files (notes) which usually are editable. In future Papermerge might support Office documents (ODT etc), but that feature will be provided as plugins.

Papermerge is simply not designed to store books. Yes, you can scan a book and import it in Papermege, but again - this is not what Papermerge was designed for.

Features

  • Documents of pdf, jpg, png, tiff formats are supported
  • Per page OCR of the documents
  • Full Text Search of the scanned documents
  • Files and Folders - users can organize documents in folders
  • Multi-User
  • User permissions management
  • Document permissions management
  • REST API (screencast demo)
  • Page Management - delete, reorder, cut & paste pages (screencast demo)

Live Demo

In live demo some of the features are disabled. For example you cannot manage users, API tokens. Folders/documents with a red lock are read-only for guest user.

  • Live demo
  • Username: guest
  • Password: password77

Resources

Screenshots

Screenshot 01 Screenshot 02 Screenshot 03

Try it!

You can try it with just 3 simple commands (you need git and docker-compose):

git clone [email protected]:ciur/papermerge.git
cd docker/1.4/
docker-compose up

Docker compose command will pull all necessary docker images and start papermerge (stable 1.4.0 version) on http://localhost:8000. Access it with default username/password: admin/admin.

Installation

There are couple options:

Comparison With Other DMS

From my own reasearch I found another two very similar projects - Paperless and MayanEDMS. Similar to the way parents tend to love their own children more - I am biased towards my own project - Papermerge. So, below is a comparison table of the three based on my research.

Metric Papermerge MayanEDMS Paperless
OCR Yes Yes Yes
Metadata Yes (> 1.3.0) Yes No
Folders/Cabinets Yes (Folders) Yes (Cabinets) No
Advanced Permissions Management Yes Yes No
Documents Versioning No Yes No
Digital Signatures No Yes No
Workflows No Yes No
Tags Not yet Will add in 1.5 Yes Yes
REST API Yes Yes Yes
License Apache-2.0 Apache 2.0 GPLv3
Status Active Development Active Development Maintenance / No Development
Stable Release 1.2.2 / May 16, 2020 3.4.7 / April 28, 2020 2.7.0 / January 27, 2019
Initial Release February 9, 2020 February 3, 2011 ~ 2015
Python3? Yes Yes Yes
Django Version 3.0 2.2 2.0

Contact

For feedback, questions and suggestions send me an email. I speak both - German and English, so you can write me in whatever language you feel more confortable with.

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Open Source Document Management System for Digital Archives (Scanned Documents)

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