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| ## Meeting Agenda, Sept 9 2021 | ||
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| Present: Frances, Haidy, Elliott, Ahmed | ||
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| Regrets: Amin, Margot | ||
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| 1. **Upcoming fall plans** (20-30 min) | ||
| * So we were too burnt out to get the summer off the ground, but we're back on Ulife now at least, which means elections are a go! | ||
| * Elections + a welcome back social! Could this be held in person at an outdoor venue? | ||
| - Haidy: we may not be allowed to do something in person | ||
| - would prefer online cause we forgot how to socialize! | ||
| - will hold elections + social online - and social could have some sort of game element/breaking the ice (e.g. breaking up the room based on their favourite language) | ||
| - election itself can happen on Zoom - Haidy: in dept election, nominees were elected with polls, and recorded + took screenshots of the votes as they happened | ||
| - Frances: need to keep in mind that only the meeting creator will be able to make polls | ||
| - could also do social/call on Discord and use strawpoll.me | ||
| - email out about elections and social, make clear that nominees need to be associated with UofT - please let us know in advance if you're interested too and specifically list the positions you are interested in | ||
| - Thurs Sep 16th, 7 pm EST, on Discord | ||
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| * Fall schedule - email out topic survey or predetermine 'standard' topic series with a few extras? | ||
| - 'standard' topic series it is! | ||
| - leave 1-2 slots at the end for something a little more advanced, but could list as TBD for now | ||
| - Ahmed will design draft schedule and present to the rest of council for edits/approval | ||
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| * Holding lessons online this fall just to be safe - RGASC at UTM is doing the same | ||
| - yep! all on board | ||
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| * Co-working? Lightning demo sessions? | ||
| - Frances: co-working would be better during the day, people aren't as inclined to work in the evening | ||
| - Haidy: if the lessons are going to be weekly, would prefer to have co-working bimonthly (twice a month) given other research commitments | ||
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| * Peer mentorship? | ||
| - Haidy: can give students CCR credit - need to apply for that since we have Ulife status again | ||
| - it'd have to be more structured - e.g. they have to attend min. 3 co-working, etc | ||
| - Haidy will reach out to Madeleine and Lina about how they handled it - could also look in the Coders email inbox history for info | ||
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| 2. **New execs** (5-10 min) | ||
| * We had a few names for this - Jennifer? Vicki? Anyone else? | ||
| - might need to shuffle and/or think of new roles as needed for new people | ||
| - we'll have a vote post-election on the constitution as well, especially if we're adding new roles | ||
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| * Any potential role shuffling among us on exec? | ||
| - Frances would prefer to no longer tweet and stick to Special Events | ||
| - Haidy: we could collectively rotate social media if no one person wants to take on the role | ||
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| * Anyone thinking of any novel roles we might make? | ||
| - nothing yet so far | ||
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| 3. **Format** (5-10 min) | ||
| * Are we good to start running lessons on Discord instead of Zoom? | ||
| - yes! | ||
| - Elliott: Discord might have a calendar functionality now? worth looking into | ||
| - update: only for community servers - will look into this more | ||
| - in the future, when running Carpentries, tell people they might want to mute channels | ||
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| * Feedback form at beginning this time? | ||
| - could add a permanent link on Discord pinned to a channel | ||
| - could have a bot spam it before and after a lesson - have the sesh bot provide a link to the form - see if the phrasing can be changed to '6 sharp' | ||
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| * If lessons return to back in person, how do we handle feedback? (Maybe a question for a future meeting...) | ||
| - yes, a question for a future meeting | ||
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| * Updates to spiel to define the role and limitations of Coders better? | ||
| - slight wording change to the spiel and formalize changes to the online version generally - Ahmed will post in exec-chat after it's ready for approval | ||
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| * Starting promptly at 6 (based on last meeting) | ||
| - collectively cool with it - start with intros right at 6 pm | ||
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| 3. **Miscellaneous** (5 min) | ||
| * Are we running any Carpentries events in the fall? | ||
| - new folks might be interested in helping run/teaching it | ||
| - Haidy also needs to do her checkout too, but might not be able to take part if it's during the day | ||
| - could split into four half days instead of two full days for flexibility? to be discussed further | ||
| - tentatively Jan 2022 - before the Coders semester | ||
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| * Other business | ||
| - timeslot: Thursday at 6 pm for weekly sessions | ||
| - Frances might not be able to consistently make every week given running labs late, but if there's stuff she needs to explicitly make it for and she'll schedule it out |