removed most info and redirected to the sharepoint site

_includes/navigation.html

@@ -5,16 +5,8 @@
         </li>
         <li><a href="./keydates.html" {% if page.url contains "keydates.html" %}class="active"{% endif %}>Key Dates</a>
         </li>
-        <li><a href="./ml.html" {% if page.url contains "ml.html" %}class="active"{% endif %}>Info for Module
-            Leaders</a></li>
         <li><a href="./pgta.html" {% if page.url contains "pgta.html" %}class="active"{% endif %}>Info
             for PGTAs</a></li>
-        <li><a href="./ra.html" {% if page.url contains "ra.html" %}class="active"{% endif %}>Info
-            for Research Fellow/Associate</a>
-        </li>
-        <li><a href="./intern.html" {% if page.url contains "ra.html" %}class="active"{% endif %}>Info
-            for CS Undergraduates</a>
-        </li>
         <li><a href="./contact.html" {% if page.url contains "contact.html" %}class="active"{% endif %}>Contacts</a>
         </li>
     </ul>

index.md

@@ -1,13 +1,13 @@
-## UCL Computer Science Postgraduate Teaching Assistants (PGTAs) and Undergraduate Intern Teaching Support
+## UCL Computer Science Postgraduate Teaching Assistants (PGTAs)
 
-Process and guidance for Computer Science (CS) modules that need Postgraduate Teaching Assistants (PGTA). There is a
-separate route for Undergraduate Intern Teaching Support roles.
+This site is for PGTA applicants only and is accessible outside of UCL.
 
-Anyone who meets the essential criteria for a role may apply.
+Guidance for module leaders can be found within
+the [UCL Computer Science staff intranet pages](https://liveuclac.sharepoint.com/sites/CSteaching/SitePages/EDUCATION--PGTA-Support.aspx).
 
-| [PGTA applicants](./pgta.html)                                                                                                                                                        | [UG Intern applicants](./intern.html)                     |
-|:--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|:----------------------------------------------------------|
-| UCL research student (PhD)<br>Research Assistant<br>Research Fellow<br>Research Associate<br>External applicant <sup>1</sup><br>Computer Science Masters student (restrictions apply) | UCL Computer Science undergraduate<br>in years 2, 3 and 4 |
+| [PGTA applicants](./pgta.html)                                                                                                                                                        | [UG Intern applicants](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=ugti) |
+|:--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|:-----------------------------------------------------------------------------------------------------------------------------------------------------|
+| UCL research student (PhD)<br>Research Assistant<br>Research Fellow<br>Research Associate<br>External applicant <sup>1</sup><br>Computer Science Masters student (restrictions apply) | UCL Computer Science undergraduate<br>in years 2, 3 and 4                                                                                            |
 
 <sup>1</sup> In line with
 the [UCL PGTA Code of Practice](https://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice#Selection%20of%20Postgraduate%20Teaching%20Assistants),

keydates.md

@@ -1,7 +1,3 @@
-## Key dates (2023/24)
-
-Please submit actual hours for exam marking as soon as possible after the work is complete.
-
 ## Key dates (2024/25)
 
 ### PGTA

ml.md → old/ml.md

@@ -1,5 +1,7 @@
 ## PGTA process for Module Leaders
 
+The section has been removed. Please refer to the departmental intranet pages.
+
 ### Summary
 
 1. Module leads (ML) submit a budget request form. Please select the link for your module:

old/pgta.md

@@ -0,0 +1,179 @@
+## PGTA Process for UCL Research Students, UCL Research Assistants, UCL CS Masters students and External applicants
+
+### Summary
+
+1. Check
+   the [advertised vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=pgta)
+2. Apply using [this form](https://forms.gle/FPm55u7NmGE89jga8)
+3. Attend
+   an [Introductory Gateway Workshop](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops)
+   . If you have attended in a previous year then you do not need to attend again.
+
+**You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW
+retrospectively, by law.** Failure to present your RTW, or to apply through the proper channels will result in you not
+being paid.
+
+**All UCL CS Research Students are asked to contribute a minimum of 40 hours**. Teaching is an integral part of your
+training at UCL, as explained in your offer letter. You are expected to get involved and make things better for our
+Computer Scientists!
+
+<hr>
+
+In this section:
+
+- [Eligibility](#eligibility)
+- [Recruitment process (steps)](#steps)
+- [What is not permissible](#what-is-not-permissible)
+- [Contract changes](#contract-changes)
+- [Payment](#payment)
+- [Training](#training)
+
+
+### Eligibility
+
+All PGTAs must be resident in the UK and provide evidence of Right to Work (RTW) such as a passport (UK & Ireland) or
+UKVI share code.
+
+While we welcome external (i.e. not at UCL) applicants,
+the [UCL PGTA code of practice](https://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice#Selection%20of%20Postgraduate%20Teaching%20Assistants)
+requires that we consider applicants from UCL first.
+
+#### Restrictions for Computer Science Masters student applicants
+
+MSc students from the department of Computer Science can apply for Term 2 roles where module leaders have indicated that
+they will consider MSc applicants - please check the [MSc applicants vacancy list](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=msc).
+
+MSc students can work for a maximum of 40 hours in total in Term 2.
+
+### Steps
+
+Matching TAs and modules proceeds as follows:
+
+-----------
+
+#### 1) Apply
+
+Each CS Research Student is asked to contribute a minimum of 40 hours and a maximum of 180 hours (average 6 hours per
+week) in each academic year to a COMP or IEP module. Undergraduate modules are a priority, and need your help the most.
+Note that:
+
+- Please check with your PhD advisor if you would like to work more than 40 hours.
+- A PGTA cannot work more than 180 hours/year or 6 hours/week.
+- For those on a Tier-4 visa, there is an additional 20 hours/week limit.
+
+Check
+the [vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec).
+
+More info about each module is available in the [module catalogue](https://www.ucl.ac.uk/module-catalogue/).
+
+You are advised to check the module timetable to see when classes are scheduled using
+the [UCL timetable](https://timetable.ucl.ac.uk/tt/homePage.do). Use the Custom Timetable option and change the year to
+the next academic year (see top right of the screen).
+
+To apply, please complete this [form](https://forms.gle/1trseuvYNAHdjeeK9).
+
+All vacancies will be released on the same day. After 10 working days all applications will be sent to the module
+leaders to review. Any applications received after the initial deadline may still be considered but priority will be
+given to those submitted before the deadline.
+
+#### 2) Get an offer
+
+The [Departmental lead for PGTAs](mailto:[email protected]) will inform applicants if they were successful within
+no more than 20 working days after the vacancy was published.
+
+#### 3) Get a contract
+
+PGTAs are employed as members of staff on short-term contracts.
+
+Accepted applicants will need to provide [CSHR](mailto:[email protected]) with the required documents,
+including the Right-To-Work (RTW)
+information.
+
+[CSHR](mailto:[email protected]) will be in touch once your position is confirmed to onboard you.
+
+You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW
+retrospectively, by law. Failure to present your RTW, or to apply through the proper channels will result in you not
+being paid.
+
+#### 4) Qualify
+
+PGTA are required to attend a three-hour Introductory Gateway
+Workshop ([schedule and registration here](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops)
+).
+
+- This only needs to be done once, ever.
+- Attendees will be paid at the standard hourly rate.
+- You can TA before attending the Gateway Workshop. Attend a session at the earliest available date this year.
+
+To receive payment for the workshop, please include in the hours in your timesheet and provide evidence of completion (e.g. screenshot of the training record showing
+completion/attendance).
+
+See [Training](#training) for information on optional training and guidance.
+
+
+-----------
+
+### What is not permissible
+
+Under no circumstances should Module Leads contact applicants, or vice versa, directly to appoint them to modules,
+without following the steps above.
+
+A PGTA must in no circumstances work before their RTW has been agreed; a contract is requested and
+the [CSHR](mailto:[email protected]) team tells you to do so. You cannot be paid if you attempt to do so.
+
+### Contract changes
+
+Changing PGTA hours once they have been allocated is to be avoided and PGTAs should not change their hours. If you think
+you will work more or fewer hours than agreed, you should talk to your ML in the first instance before changing hours.
+The ML will need to gain budget approval from [Sarah Sanders](mailto:[email protected]) before any increases can
+be authorised. Any reduction in hours, could result in overpayment, which will be recalled by UCL.
+
+### Payment
+
+The PGTA starting salary is paid at Grade 6, spine point 21 pro rata. You will increment a spine point each year of
+service as a PGTA. For current salaries refer to the [UCL salary scales](https://www.ucl.ac.uk/human-resources/sites/human_resources/files/2023-24_ucl_non-clinical_grade_structure_with_spinal_points_august_2023_update.pdf)
+
+You will also receive a market supplement of £6,200 pro rata for first your first year of teaching in the department of
+Computer Science rising to £13,800 pro rata thereafter.
+
+Please check your spine point and market supplement and notify [CSHR](mailto:[email protected]) if you
+believe it to be incorrect.
+
+You also benefit from annual leave paid as lump sum at the end of your studies. For more information on the conditions,
+see [HR and finance advice for PGTAs here](https://www.ucl.ac.uk/pg-teaching-opportunities-hub/home/getting-started-pgta-ucl)
+.
+
+The PGTA FTE will be determined by the total amount of hours worked, and will be calculated based upon the current term
+dates. i.e. if someone is allocated 100 hours and the term is 10 weeks their FTE will be calculated over the 10 week
+period, however the PGTA may be required to work some of those hours, outside of term time in preparation for the module
+but their total work must not exceed their allocated hours.
+
+PGTAs who work across more than one term will have their FTE calculated across both terms.
+
+A PGTA will remain on our records at the end of their working period on 0% FTE, unless a resignation form is submitted.
+
+There is no timesheet system.
+
+### Training
+
+As stated in the [Qualify](#4-qualify) section, all PGTAs must complete UCL's Arena for PGTAs Introductory Workshop (
+previously called Arena One).
+
+Optionally a TA may wish to apply for recognition of their TA skills by applying for
+a [Higher Education Authority (HEA) Associate Fellowship](https://www.ucl.ac.uk/teaching-learning/professional-development/ucl-arena/arena-fellowship)
+award.
+
+For module specific activities such as marking, supporting tutorials etc., please seek guidance from the module lead.
+
+Further guidance on the TA role can also be found at:
+
+- [UCL PGTA Code of Practice](http://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice)
+- [Neil's Common Room YouTube channel](https://www.youtube.com/@neilscommonroom7313/playlists) has some great <5 minute
+  video tips from Neil Sutherland in the School of Management specifically for TAs.
+- [UCL Arena for PGTAs](https://moodle.ucl.ac.uk/course/view.php?id=11905) PGTA training pathways and further
+  information.
+- [UCL PGTA Hub](https://www.ucl.ac.uk/pg-teaching-opportunities-hub/) is a centralised UCL resource for guidance on the
+  PGTA role, training and case studies at UCL.
+- [Higher Education Academy knowledge hub](https://www.advance-he.ac.uk/knowledge-hub) has guidance aimed nationally as
+  higher education teaching. 
+