updated cloud lab access docs for gcp

docs/open_project_extramural.md

@@ -1,14 +1,15 @@
 # Selecting Your Google Cloud Project – Instructions for NIH-Affiliated Researchers
 
-To access your Cloud Lab credits, you need to be working in the correct Google Cloud project. The personalized link in the onboarding email you received from `[email protected]` should automatically open the right project. If it does not, follow the steps in this document to find it. Please contact the NIH Cloud Lab team at [email protected] if you need assistance.
+In order to access your Cloud Lab credits, you need to be working in the correct Google Cloud project. The personalized link in the onboarding email you received from [email protected] should automatically open the right project. If it doesn’t, follow the steps in this document to find it. Please contact the NIH Cloud Lab team at [email protected] if you need assistance.
 
-1.	Log in to Google Cloud using the personalized link and instructions in the “How to Access Your NIH Cloud Lab Account” email you received from `[email protected]`. Be sure to use a private or incognito browser and remember that you cannot log in to your Cloud Lab account from the Google Cloud homepage.
+1. Log in to Google Cloud using the personalized link and instructions in the “How to Access Your NIH Cloud Lab Account” email you received from [email protected]. Be sure to use a private or incognito browser, and remember that you cannot log in to your Cloud Lab account from the Google Cloud homepage.
 
-2.	After logging in, you should land on the console homepage. Click your profile icon in the top right corner (first image below). If the account name starts with “Extramural Cloud Lab” (second image below), move to the next step.
+2.	After logging in, you should land on the console homepage. Hover over the profile icon in the top right corner. Your account name and email address will appear. If the account name starts with “Extramural Cloud Lab,” you are in the correct account. **Write down or make a mental note of the seven-digit number at the end of your account name.** You will use this number in the next few steps to find your project.
 
-*Note: If you see a different account name, you are not in the correct account. You should be able to resolve this issue by signing out and then back in from a private or incognito browser using the personalized link and instructions you received from [email protected]. Make sure you are following the instructions exactly as written.*
+*Note: If your account name does not start with “Extramural Cloud Lab,” you are not in the correct account. You should be able to resolve this issue by signing out and then back in from a private or incognito browser using the personalized link and instructions you received from [email protected]. Make sure you are following the instructions exactly as written.*
 
-  ![select project1](/images/1_extramural_access.png)
+
+  ![select project1](/images/1_extramural_access2.png)
 
 
 3.	Once you’ve confirmed that you’re in the right account, find the project selection tool at the top of your screen. If the project listed starts with “nih-extramural-cl-0000” and the last digits match the digits in your account name, you’re in the correct project and can begin using your Cloud Lab credits. You can find your account name by clicking your profile icon in the top right corner. 
@@ -17,14 +18,20 @@ If you see a different project name or a prompt to “Select a project,” click
 
    ![select project2](/images/2_extramural_access.png)
 
-4.	In the project selection window, make sure your organization is set to “nih.gov.”
-
-    ![select project3](/images/3_extramural_access.png)
+4.	When the project selection window opens (first image below), make sure your organization is set to “nih.gov” and switch from the “Recent” tab to the “All” tab (second image below).
+
+    ![select project3](/images/3_extramural_access2.png)
+
+5.	Click into the search bar and enter “nih-extramural-cl-######-#,” replacing the number signs with the last seven digits of your account name, which you noted in Step 2. 
+
+Select the corresponding project and then click “Open” in the bottom right of the window.
 
-5.	Switch from the “Recent” tab to the “All” tab and select the project that starts with “nih-extramural-cl-” and ends with the last digits that appear in your account name. You can find your account name by clicking your profile icon in the top right corner. Click “Open” in the bottom right of the window.
 
-    ![select project4](/images/4_extramural_access.png)
+    ![select project4](/images/4_extramural_access2.png)
+
+6.	6.	Hover over your profile icon and double-check that the last seven digits of your account name match the last seven digits of the name in the project selection tool. If they match, you are all set and ready to use your Cloud Lab credits. Check out our Google Cloud Jumpstart page for ideas on what to do next!
+
+*Note: If the digits don’t match, you are not in the correct project. Hover over your profile icon to double-check the last seven digits of your account name. Then, repeat steps 4 and 5 to open the right project from the project selection tool.*
 
-6.	Check to make sure the correct project name appears at the top of your screen. If it does, you are all set and ready to use your $500 of Cloud Lab credits. Check out our Google Cloud Jumpstart page for ideas on what to do next!
 
-    ![select project5](/images/5_extramural_access.png)
+    ![select project5](/images/5_extramural_access2.png)

docs/open_project_intramural.md

@@ -1,27 +1,29 @@
 # Selecting Your Google Cloud Project – Instructions for NIH Employees and Contractors
 
-To access your Cloud Lab credits, you need to be working in the correct Google Cloud project. Follow the steps in this document to find it. Please contact the NIH Cloud Lab team at [email protected] if you need assistance.
+In order to access your Cloud Lab credits, you need to be working in the correct Google Cloud project. Follow the steps in this document to find it. Please contact the NIH Cloud Lab team at [email protected] if you need assistance.
 
 1.	Log in to Google Cloud from a private or incognito browser using your NIH username (e.g., [email protected]) and either your PIV card and PIN or your NIH password and the Microsoft Authenticator app. If you need more detailed instructions, reference the “How to Access Your NIH Cloud Lab Account” email you received from [email protected].
 
-2.	After logging in, you should land on the console homepage. Click your profile icon in the top right corner (first image below). If the email address listed under the account name is your NIH username (second image below), move to the next step.
+2.	After logging in, you should land on the console homepage. Click your profile icon in the top right corner (first image below). If the email address listed under the account name is your NIH username (second image below), you are in the correct account and can move to the next step.
 
-*Note: If you see a different email address, you are not in the correct account. You should be able to resolve this issue by signing out and then back in from a private or incognito browser using the instructions you received from [email protected].*
+**Note: If you see a different email address, you are not in the correct account. You should be able to resolve this issue by signing out and then back in from a private or incognito browser using the instructions you received from [email protected].**
 
-![select project1](/images/1_intramural_access.png)
+![select project1](/images/1_intramural_access2.png)
+
+3.	Once you’ve confirmed that you’re in the right account, find the project selection tool at the top of your screen. If the project listed starts with, “[your IC]-cl-odss-[your NIH username]-” (e.g., nci-cl-odss-doej-1234), you’re already in the correct project and can begin using your Cloud Lab credits. If you see a different project name or a prompt to “Select a project,” click the tool to open it.
 
-3.	Once you’ve confirmed that you’re in the right account, find the project selection tool at the top of your screen. If the project listed starts with, “[your IC]-cl-odss-[your NIH username]-” (e.g., nci-cl-odss-doej-1234), you’re in the correct project and can begin using your Cloud Lab credits. If you see a different project name or a prompt to “Select a project,” click the tool to open it.
-
     ![select project2](/images/2_intramural_access.png)
 
-4.	In the project selection window, make sure your organization is set to “nih.gov.”
-
-    ![select project3](/images/3_intramural_access.png)
+4.	When the project selection window opens (first image below), make sure your organization is set to “nih.gov” and switch from the “Recent” tab to the “All” tab (second image below).
+
+    ![select project3](/images/3_intramural_access2.png)
+
+5.	Click into the search bar and enter “[your IC]-cl-odss-[your NIH username].” Select the project that starts with the same text (e.g., nci-cl-odss-doej-1234) and then click “Open” in the bottom right of the window.
+
+*Note: As in the example, your project name may include a few numbers after your username. Focus on the text that comes before the numbers and disregard the numbers themselves.*
 
-5.	Switch from the `Recent` tab to the `All` tab and select the project that starts with `[your IC]-cl-odss-[your NIH username]-.` Click `Open` in the bottom right of the window.
-
-    ![select project4](/images/4_intramural_request.png)
+![select project4](/images/4_intramural_request2.png)
 
-6.	Check to make sure the correct project name appears at the top of your screen. If it does, you are all set and ready to use your $500 of Cloud Lab credits. Check out our Google Cloud Jumpstart page for ideas on what to do next!
+6.	Check to make sure the correct project name appears at the top of your screen. If it does, you are all set and ready to use your Cloud Lab credits. Check out our Google Cloud Jumpstart page for ideas on what to do next!
 
-    ![select project5](/images/5_intramural_access.png)
+    ![select project5](/images/5_intramural_access2.png)