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Team − weekly meetup

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Erwan Bousse edited this page Jan 6, 2025 · 1 revision

Weekly team meetup

Description

The Naomod research group meets each week during a couple of hours to share research ideas, news, and results. We usually also spend the day together (same working area, shared lunch, etc.) to foster discussions and exchanges.

Locations

The weekly meetup takes place in a meeting room either at the IMT-A or at the FST, as given by this calendar:

Starting September 2024, the team meetup takes place at the FST the first Monday of each month (eg. September 2, October 7, November 4, and so on).

IMT-A

  • Address: 4, rue Alfred Kastler − La Chantrerie, Nantes
  • Lunch: at the IMT-A restaurant
  • Available working areas: Most of the team members have assigned offices. If someone with an assigned office is absent, his/her spot can be used for the day by someone without an assigned office − do not hesitate to ask the team on Matrix.

Faculté des sciences et techniques (FST)

  • Address: Campus Lombarderie, Building 34, 2 Chemin de la Houssinière, Nantes
  • Lunch: at the CROUS Lombarderie campus restaurant (or the CROUS Tertre when Lombarderie is closed during summer)
  • Available working areas:

Schedule and organization

  • Date: every Monday at 9:30am
  • Program (in this order) :
    • Weekly seminar: 30 minutes slot (~15 minutes for the talk, ~15 minutes for discussions)
    • "Show and Tell": 30 minutes slot
    • Permanent members meeting: 30 minutes slot

Note: whatever happens, the meetup starts at 9:30am (eg. if no seminar is planned, the "Show and Tell" starts earlier)

Remote participation

It is possible to participate remotely to a meetup using Zoom.

  1. If you are joining remotely, mention it in advance in the Team meetings Matrix room, then use the URL in said Matrix room to join with Zoom.
  2. If you are in the physical meeting room, and someone wishes to join remotely:
    • Either the room has a visio system, and you can call 213.244.140.110 (which is the Zoom server in Germany)
    • Or the room has no visio system, in which case use the dedicated laptop with Jabra hardware (IMT-A only)

Weekly seminar

Each Weekly Seminar is a 30 minutes slot where a talk is given by one member of the team to the rest of the team.

The schedule of planned seminars is available on this page.

Two formats of presentation are possible : paper of the week and tool of the week − see next sections for details on each format.

Before your presentation, please send Erwan the following information:

  • Title of the presentation (such as the title of the paper and/or tool),
  • Format of the presentation (paper or tool),
  • Authors of the paper and/or tool (if relevant),
  • Link to the paper and/or tool (if relevant),
  • Venue/journal where the paper was or will be published (if relevant).

Note: of course, if the weekly seminar is dedicated to an invited speaker, constraints listed in this document do not apply.

Tool of the week

A tool of the week presentation should present a tool of any kind, such as (but not limited to):

  • a tool you developed,
  • a prototype presented in a research paper that you read,
  • a tool you use or discovered to help with everyday research or teaching work,
  • an interesting software engineering tool, language, or library.

In addition to any material he/she may require to present (the website of the tool, the paper of the tool, self-made slides, etc), the presenter must give a prepared live demo/tutorial showcasing the tool.

Paper of the week

A paper of the week presentation should summarize/explain/comment one existing research paper fitting in one of the following themes :

  • Digital twins
  • Machine Learning, more precisely one of:
    • Machine Learning for Software Engineering
    • Software Engineering for Machine Learning
  • Sustainability, more precisely one of:
    • Sustainability for/of Software Engineering
    • Software Engineering for Sustainability

If judged relevant and/or useful, the rule above can be ignored and the talk can be about ongoing research work, research ideas, or can be a rehearsal of an upcoming important presentation.

"Show and Tell"

"Show and Tell" is a 30 minutes slot where each member of the team does a flash talk to share some piece of information or knowledge with the rest of the team. The shared piece can typically be related to recent or in progress work, or to an interesting fact learned, or to news about oneself. The idea is to trigger small discussions that are fun and stimulating.

A flash talk should last around one minute, and must mandatorily rely on minimalistic visual support in the form of one single picture (this is the "Show" part).

Before the "Show and Tell" :

  • Find or create a picture fitting for sharing with others, and which illustrates well what you will share. It can be a screenshot of a paper you are reading/writing, or of code you are writing, or of a tool you discovered, or of a website related to some information you would like to share. Or if you feel creative, you can produce/draw a picture, either with research ideas, or to express your current mood, or to explain what you are currently trying to accomplish… or even a mixture of all of that! Whatever you feel comfortable with.
  • Share your picture in the dedicated thread in the matrix conversation "Show and Tell". This conversation will contain one message per future "Show and Tell". To share your picture, first open this conversation and find the message corresponding to the next "Show and Tell". Then do Answer in thread for this message, which should open a side view with a "sub-discussion" (ie. a thread). In this thread, upload your single picture (.png or .jpg formats allowed, .pdf not allowed).

During the "Show and Tell" :

  • The host shares his/her laptop display with the assembly. If this is a hybrid meeting (which is very frequent nowadays), the host should share screen in the Zoom meeting for everyone to see.
  • One by one, each participant will be asked to speak. When this happens, the host will be responsible for showing the participant's single picture on screen during his/her flash talk.

Additional rule: it is forbidden to state "I don't have much/interesting to share" at the start of a flash talk!

Remote meeting Zoom laptop (IMT-A only)

An old reconfigured HP laptop is available to manage video and audio during hybrid meetings. In particular, it can be connected to Zoom with the team's Jabra hardware (camera + microphone).

The laptop's system is configured in the following way:

  • The operating system is a Fedora linux
  • There is only one account naomod with the password naomod
  • At startup, a script is launched in a terminal to make sure the webcam is always well configured for a wide angle − this window should not be closed
  • Wifi is configured to connect to eduroam, using Erwan's university credentials
  • Interesting installed applications are:
    • Firefox, which has two bookmarked pages: the team zoom meeting join link, and the permanents zoom meeting join link
    • Zoom, which is not configured with any account

Common problems and solutions

The camera output is completely black.

Try unplugging/replugging the camera, and restart Zoom.

The wifi does not connect.

Go into system parameters, then disable/enable Wifi.

Roadmap

  • Make the execution of the "wide angle" script transparent, instead having this ugly persistent console
  • Switch the system to English instead of French
  • Check that bluetooth works well with the Jabras
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