Merge branch 'main' into ttsc-handbook-structure-comms-engagements

pages/general-information-and-resources/employee-resources-policies/deaf-hoh.md

@@ -263,8 +263,7 @@ Each program office is responsible for the cost of these services.
 
 ### Planning for accessible events
 
-GSA maintains a very useful InSite page on
-[hosting accessible meetings](https://insite.gsa.gov/employee-resources/information-technology/it-accessibility-section-508/hosting-accessible-meetings).
+Section508.gov maintains a useful guide to [hosting accessible meetings](https://www.section508.gov/create/accessible-meetings/).
 It includes actions to take before, during, and after your meeting.
 
 ## Who to contact

pages/general-information-and-resources/employee-resources-policies/supporting-deaf-hoh-colleagues.md

@@ -17,3 +17,29 @@ Tips for working effectively & inclusively with your Deaf and Hard of Hearing co
 * Practice ASL. Signing and/or spelling shows you are making an effort.
 * Facial expressions, body language, and the chat are all non-verbal ways to add context and color to the meeting conversation — use them!
 * When working with Deaf and/or Hard of Hearing colleagues, don’t focus on *what* they are (Deaf), focus on *who* they are.
+
+## Hosting accessible meetings
+
+When we host a large meeting, we'll often record it so that people can watch after-the-fact.
+
+We need both the meeting itself and the recording to be fully accessible. 
+
+That means making sure that ASL interpreters are highlighted in the recording, so that a Deaf or Hard of Hearing person can watch the ASL interpretation along with the recorded meeting.
+
+Here's a short guide to facilitating an accessible meeting -- 
+
+### Before the meeting 
++ Request ASL interpreters and CART transcription.
+  + Send the interpreters and transcriber the agenda plus any presentation materials ahead of time. 
++ Consider using [Zoom]({% page "tools/zoom" %})  to host the meeting, since Zoom's [Spotlight feature](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0066300) allows the facilitator to spotlight ASL interpreters.
+
+### The day of the meeting
++ Join the Zoom room 10 to 15 minutes early. Chat with the interpreters, captioner, and presenters to make sure all have what they need.
++ Make interpreters co-hosts of the meeting.
+  + This allows the interpreters to pin Deaf participants during the meeting. It also allows them to Spotlight themselves.
+
+### During the meeting
++ During the meeting, the facilitator needs to Spotlight each speaker when they begin presenting, and un-Spotlight each speaker after they are done.
+  + Actively facilitating a meeting while managing Spotlight controls as host is tricky -- consider splitting these into two separate roles and delegating. 
++ During the meeting, the facilitator needs to keep their Zoom set to Speaker view.
+  + Switching to Gallery view will affect the recording and ASL interpreters will show up as tiny thumbnails, instead of Spotlighted.

pages/hiring-staying-or-changing-jobs/assignee-detail.md

@@ -21,28 +21,25 @@ actions, internal actions still require need, effort and intentionality.
 
 ## What is internal hiring?
 
-Internal hiring is done for two types of hiring processes: reassignment
-(transferring from one part of TTS or GSA to another part of TTS) and details.
+Internal hiring actions are not posted to USAJobs. These hiring actions include reassignments, details, and temporary promotions.
 
-A reassignment is a lateral transfer to a new TTS office at the same GS level.
+A reassignment is a permanent, lateral transfer to a new TTS office at the same GS level.
 
-A detail is a temporary assignment to a different position or a different
-organization/business unit. Details last up to 120 days and can be extended up
+A detail is a temporary assignment to a different position or a different office/business unit. Details last up to 120 days and can be extended up
 to another 120 days (not to exceed 240 days total), provided that:
 
 - The detailee, their temporary supervisor, and the employee’s permanent supervisor all agree.
-- The employee is detailed at the same GS level they currently occupy. If the
-  detailee has gone up in GS level (called a temporary promotion), their detail
-  must end at 120 days, due to federal policy and bargaining unit (union)
-  contracts around temporary promotions.
+- The employee is detailed at the same (or lower) GS level.
+
+If the detail is to a higher GS level, then it is considered a temporary promotion and cannot exceed 120 days due to federal policy and bargaining unit (union) contracts. If someone is selected for a temporary promotion, OHRM will need to review their resume for qualifications.
 
 ## Internal role approval process
 
 Hiring Managers must receive advanced approval from their Supervisor and
 Business Unit Head and also confirm funding availability before proceeding with
 a [TTS Internal Hiring Request](https://forms.gle/hD2XkzivybBQzNWE6).
 
-Submissions are reviewed every **Monday morning at 1pm ET** by the Internal
+Submissions are reviewed every **Tuesday morning at 1pm ET** by the Internal
 Hiring Review Committee, which includes members of Leadership, Finance, Talent,
 and PeopleOps.
 
@@ -58,7 +55,7 @@ To post an internal application, the hiring manager will go through the followin
 6. Paperwork processing
 7. Notification of candidates/Providing feedback
 
-Detailed information for each of these steps can be found in the [Internal Hiring checklist](https://docs.google.com/spreadsheets/d/1RyQt20hs8ylFl_MmJwOxqEQeZ8AYquH24MFrLbtuFVw/edit#gid=0).
+Detailed information for each of these steps can be found in the [Internal Hiring checklist](https://docs.google.com/spreadsheets/d/1RyQt20hs8ylFl_MmJwOxqEQeZ8AYquH24MFrLbtuFVw/edit#gid=0). 
 
 ## Job posting
 

pages/office-of-operations/empmo.md

@@ -0,0 +1,41 @@
+---
+
+title: Enterprise Management Program Management Office
+cSpell: ignore EMPMO,SOP
+
+---
+
+The Enterprise Management Program Management Office (EMPMO) promotes cross-TTS operational efficiency and effectiveness, ensures adequate oversight of risks across the enterprise, and optimizes planning and performance for TTS.
+
+The EMPMO plays a vital role in facilitating compliance-related and micro-purchase activities for TTS. We do this by partnering with each TTS program office on the matters below to ensure timely, accurate, and complete responses:
+- Controlled correspondence
+- Events and training
+- FOIA requests
+- GAO and OIG audits
+- Micropurchases
+- OCFO and GSA-related data calls
+- Records management
+- Risk assessments and management
+- Travel
+
+You can review our current [Standard Operating Procedures (SOPs)](https://drive.google.com/drive/folders/1gjJLz17SctoTcKiHWHD0oSAxSidnRv4n?usp=sharing).
+
+## Contact
+
+Audits, FOIAs, Controlled Correspondence
+- Email: [[email protected]](mailto:[email protected])
+
+Events & Training
+- Email: [[email protected]](mailto:[email protected]) 
+- Slack: {% slack_channel "training-conferences" %}
+
+Micropurchase
+- Slack: {% slack_channel "micropurchase" %}
+
+Travel
+- Email: [[email protected]](mailto:[email protected]) 
+- Slack: {% slack_channel "travel" %}
+
+Other questions?
+- Email [[email protected]](mailto:[email protected]) with any questions that are not covered above.
+

pages/tools/sharedcalendars.md

@@ -46,7 +46,7 @@ availability with your partner:
   above.
 - Partners using Microsoft Outlook can use this “Share your calendar with
   everyone” instructions
-  [here](https://www.bettercloud.com/monitor/the-academy/3-ways-to-share-your-outlook-calendar-with-others/).
+  [here](https://learn.microsoft.com/en-us/microsoft-365/admin/manage/share-calendars-with-external-users?view=o365-worldwide).
 
 7. Finally, import the partner calendar link into Google Calendar and see if you
    are able to view calendar events, including updates.

pages/tools/zoom.md

@@ -22,6 +22,9 @@ GSA offers [Zoom for Government](https://zoomgov.com/).
 
 [General instructions.](https://support.zoom.us/hc/en-us/articles/201362613-How-Do-I-Host-A-Video-Meeting-)
 
+To help ensure people can fully participate, see our Handbook page on
+[hosting accessible meetings]({% page "/general-information-and-resources/employee-resources-policies/supporting-deaf-hoh-colleagues/#hosting-accessible-meetings" %}).
+
 ### For meetings longer than 40 minutes
 
 You can check [your Zoom profile](https://gsa.zoomgov.com/profile) to see your