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Create-Case-From-Paper-Petition.md

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Entering Paper petitions

  • Petition can also be sent in via paper, Petitions clerk enters the data sent by petitioner
  • Petition clerk enters date received (which becomes the Filed date) and they also enter the "mailed date" from the envelope (displays on cover sheet)
  • All paper petitions get labeled with a Filed by time of midnight EST by default (only backend data point, not displayed in UI)

Parties tab

  • Is default tab selected on load

Party type

  • Required field
  • On select, display contact fields depending on party type selected
  • Party contact information is used to repopulate Case caption on Case Info tab
  • If party contact information is edited on Parties tab, the autogenerated case caption updates as well

Party type = Petitioner & Spouse

  • If Petitioner & Spouse is selected, display primary and secondary contact fields
  • Display checkbox “Use same address & phone number as above for spouse information

Use same address as above checkbox

  • On check, copy primary contact information to secondary contact form, including
    • Country
    • Mailing address line 1
    • Address line 2
    • Address line 3
    • City
    • State
    • Zip
    • Phone number
  • Copied contact fields are editable
  • If edit is made to primary contact field when checked, edit should copy to secondary contact form
  • If edit is made to secondary (spouse) contact field when checked, edit should not copy to primary contact form

Order for Corporate Disclosure Statement

  • If party type = Corporation, Partnership (as the Tax Matters Partner), Partnership (as a partnership representative under BBA regime), or Partnership (as a partner other than Tax Matters Partner) - check box is displayed and auto-checked
  • If user uploads CDS PDF, checkbox is auto-unchecked

Case Info tab

Date received

  • Required field

Mailing date

  • Required field

Case Caption

  • Is required
  • if primary / secondary contact information has been entered on Parties tab, case caption field Is autogenerated and is editable
  • if primary / secondary contact information has NOT been entered on Parties tab, case caption field is blank and editable
  • If party contact information is edited on Parties tab, the case caption updates as well
  • If case caption field is manually edited on the Case Info tab, the party contact information is not updated

Case procedure

  • Is required
  • Default selection is Regular

Order to Show Cause checkbox

  • Is optional
  • Is always displayed

Trial Location

  • Field is required IF an RQT PDF is uploaded; otherwise it’s optional
  • If Regular case procedure is selected, the trial location dropdown displays the list of regular case locations
  • If Small case procedure is selected, the trial location dropdown displays the list of small case locations

Order for Place of Trial

  • If Trial Location field is blank = checkbox auto-checked
  • If Trial Location is selected = checkbox is hidden

Fee paid?

  • If Paid is selected, display Payment date (required) and Payment method (required)
  • If Not Paid is selected, display “Order for Filing fee checkbox” = auto-checked
  • If Waived is selected, display Date waived (required)

Orders needed

  • Optional

IRS Notice

IRS Notice provided

  • Is required
  • No is selected as default
  • If Yes is selected, display Type of Case (required) and Date of Notice (optional)
  • If No is selected, display Type of Case (required)

Type of Case

  • Field hidden until IRS Notice provided selection is made

Statistics

  • Statistics fields display when "Yes" is selected for "IRS Notice provided?" and Deficiency is selected as case type

Year or Period

  • Defaults to Year
  • If "Period" is selected, display "Last date of period" field and hide "Year" field
  • If "Year is selected, display "Year" field, and hide "Last date of period"

Year

  • Numeric values only
  • Max character = 4

Last date of period

  • Date cannot be in the future
  • If invalid date is entered on save, display error: "Enter a valid last date of period"

Deficiency

  • required for first set
  • numeric values only
  • format for US currency during input = $XX,XXX.XX

Total penalties

  • required for first set
  • numeric values only
  • format for US currency during input = $XX,XXX.XX

Calculate Penalties

  • Petition clerk can enter up to 10 penalties, and on "Calculate", modal closes and the total will populate in the Total Penalties field
  • If a clerk has manually entered a total penalties field, and then calculates, the calculated total will override the manual entry
  • Clerks are able to manually edit a calculated total

Add Another Year/Period

  • Clerks are able to add up to 12 year/period sets
  • Sets 2-12 are optional UNLESS any field in a set includes data
  • If any field in a set has data, then all fields in that set are required

Upload PDFs

  • All PDFS other than the Petition can be removed before the Petition package is served to the IRS

Petition

  • Is required

STIN

  • Is optional for paper-filed petitions

RQT

  • Is required IF Trial location field is selected
  • Is optional IF Trial location field is blank

CDS

  • Is required if party type = Corporation, Partnership (as the Tax Matters Partner), Partnership (as a partnership representative under BBA regime), or Partnership (as a partner other than Tax Matters Partner) AND Order for Corporate Disclosure Statement is unchecked
  • If uploaded, Order for Corporate Disclosure Statement is auto-unchecked

On click of Create Case button

  • Case is created in system
  • Docket number is assigned
  • Petition document is entered onto the Docket Record (without service information)
  • All other documents are not entered onto the Docket Record until service
  • Case appears in the Petitions Section Document QC > In Progress tab
  • App navigates to New Case : Review the Petition screen

Received Date and Filing Date

Paper

  • When a court user is uploading a paper document, they're asked to put in a received date. That received date entered should be saved as both the received date and the filed date or lodged date, depending on what the user selects.
  • Received date and filed date both show up on the cover sheet.
  • If the user then edits the date on the docket record (this story), the filed date or lodged date updates on the backend and a new cover sheet is generated that has the original received date and the new filed or lodged date.

Docket Record

  • date that shows on the docket record is the Filed Date (edited)