meetups

Meetups

How to run a meetup at Sparkbox.

Website/Calendar

• Parking - Someone needs to speak with the autobody shop next door to find out if they are ok with people parking there, and we should let them know the schedule.
• Know/distribute Topic at least 3 weeks in advance (to have it before prior meetup would be ideal, so we can also announce at that)
• Include the topics list
• Backup topic

Buildup

3 weeks before

• Email [Speaker Prep][speaker_prep]
• Buffer tweets for next meetup (3wk topic, 1wk RSVP, day of feedback form)

Day Of Meetup

9am

• Print this
• Organize seats & food tables
• Make sure we have drinks
• Write upcoming events on the wall
• Order food for 12pm

11am

• Signs on doors
• Have a round-the-room question (best robot movie character, fav language, etc)

11:15am

• Ask round-the-room question

11:30am

• Announce upcoming events, meetups
• Start video recording (as needed)
• Start screen recording (as needed)
• Introductions

12:00

• Food in building

1pm

• Cleanup (from all the food mess, etc)

Food

Pizza

Oregon Express (937-223-9205)

• 2x Ranchero
• 2x BLT
• 1x Reuben
• 1x Veggie

Wheat Penny (937.496.5268)

• 1x Sicilian Gluten Free