diff --git a/constitution.tex b/constitution.tex index 4714b16..ee673dd 100644 --- a/constitution.tex +++ b/constitution.tex @@ -116,45 +116,6 @@ \asection{Constitution} The House Constitution is written and maintained by the House and defines the major aspects, goals, and governing structure of the house. -\asubsection{Non-Semantic Changes} -There are two methods for non-semantic change to the Constitution. -A Maintainer may approve any proposed change that does not affect the meaning of the document. -Alternatively, the change may be presented to the House for discussion followed by an Immediate One-Half Vote with fifty percent Quorum. - -\asubsection{Semantic Changes} -Any semantic change to the Constitution requires the change to be proposed in writing for discussion at a House Meeting. -Any modifications made due to the discussion are added to the written proposal and the modified proposal is posted in the House during the week. -The final proposal is presented the following week and ballots are distributed for a Balloted Two-Thirds Vote with Two-Thirds Quorum \ref{Balloted Vote}. -The ballots are collected for a minimum of a forty-eight hour period. -The Constitution may be overridden by an Nine-Tenths Immediate Vote with eighty-five percent Quorum. - -\asection{Maintainers} - -\asubsection{Maintainer Qualifications} -Maintainers must be Active or Alumni Members. - -\asubsection{Maintainer Expectations} -Maintainers are expected to: -\begin{itemize} - \item Be knowledgeable about the Constitution - \item Review changes to the Constitution for grammar, spelling, and internal consistency - \item Participate in discussion of proposals and amendments - \item Keep a public record of changes to the Constitution -\end{itemize} - -Failure to meet any of these expectations is grounds for revocation of Maintainer status by E-Board. - -\asubsection{Maintainer Term} -Maintainer status lasts until it is resigned, or until it is revoked by an E-Board Vote. -If a Maintainer no longer satisfies \ref{Maintainer Qualifications}, they lose Maintainer status. - -\asubsection{Maintainer Selection} -Any member may nominate a qualified member for Maintainer status to E-Board for consideration. -E-Board may choose to approve or reject the nomination by an E-Board Vote. - - -% ARTICLE III - GENERAL OPERATIONS OF THE HOUSE -\article{General Operations of the House} \asection{Standard Operating Session} The Standard Operating Session for Computer Science House is during the Fall and Spring semesters. The Summer Sessions, Intersessions, Institute breaks, and all end of Semester Exam Weeks are considered non-standard operating sessions. @@ -185,6 +146,40 @@ Applicants notify the House of their interest in membership by submitting an application to the Evals Director. They must then undergo the selection process as defined in \ref{Selection Processes}. +\asubsubsection{Selection Processes} +\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters + +% Current RIT students is defined as students who have attended RIT for at least 1 full semester +\asubsubsubsection{Selection Process for Current RIT Students} +\begin{enumerate} + \item The applicant submits an application to the Evaluations Director for review. + \item The applicant participates in an informal interview with exactly three current Active, Alumni, or Honorary Members. + \item The application materials are then reviewed at an Evaluations meeting. + Then a simple majority vote, of attending members, is held on whether or not to accept the person as an Introductory Member. +\end{enumerate} +Note: Most membership privileges do not initiate until successful completion of the introductory process. +This means that until the member has passed the Introductory Evaluation, the member does NOT have the right to vote on House issues and does NOT count towards quorum. +The member does, however, have the right to use Computer Science House's facilities. +The member is not required to pay dues during the Introductory Process. +\\* \\* +Additional Note: No hazing shall occur at any time during the Selection Process in accordance with the New York State Hazing Laws. + +% Incoming RIT students is defined as students who have attended RIT for less than 1 full semester +\asubsubsubsection{Selection Process for Incoming RIT Students} +\begin{enumerate} + \item During Spring semester, the Evaluations Director selects a group of Active Members to form a Selections Committee. + The Selections Committee reviews applications and conducts interviews in accordance with the process prescribed by Residence Life. + \item A subset of applicants will be offered Introductory Membership and must participate in the Introductory Process defined in \ref{The Introductory Process}. + A subset of Introductory Members will be offered On-Floor status and will be able to select a room on floor. + The other Introductory Members will have Off-Floor status, but will otherwise have the same privileges and responsibilities. +\end{enumerate} +Note: Most membership privileges do not initiate until successful completion of the introductory process. +This means that until the member has passed the Introductory Evaluation, the member does NOT have the right to vote on House issues and does NOT count towards quorum. +The member does, however, have the right to use Computer Science House's facilities. +The member is not required to pay dues during the Introductory Process. +\\* \\* +Additional Note: No hazing shall occur at any time during the Selection Process in accordance with the New York State Hazing Laws. + \asubsection{Introductory Membership Expectations} Intro members are expected to meet all the requirements of the Intro Process, as described in \ref{Expectations of an Introductory Member}. @@ -192,8 +187,56 @@ Intro members receive the right to use Computer Science House facilities, to attend House functions, and to have housing priority over all persons who are not Computer Science House members. \asubsection{Introductory Membership Evaluations} -Intro Members are evaluated on their performance during the intro period. -The Intro Evals process is described in \ref{Introductory Evaluation}. +\asubsection{The Introductory Process} +The Introductory Process is designed to provide an easy means for Introductory Members to meet existing House members, learn House history, demonstrate their involvement potential to House, and allow existing House members to evaluate them for Active Membership. +\asubsection{The Evaluation Period} +The Process will occur either once or twice per semester, and will last for six (6) weeks. +The Process shall be initiated by the Evaluations Director during either the first and second week of each semester. +The Executive Board may hold a closed ballot Simple Majority vote to extend the Introductory Process or the Introductory Packet. +If an Introductory Process is extended, the Introductory Evaluation shall occur at the termination of the extended Process, which may be outside of the period defined in \ref{Introductory Evaluation}. +If deemed necessary by the Evaluations Director, or by an Executive Board simple majority vote, the second intro process must begin within nine (9) days of the first process ending. +If a second Introductory Process is approved, the Evaluations Director may initiate a new Introductory Packet within the first or second week of the Introductory Process. +\asubsection{The Introductory Packet} +Each Introductory Process participant, after the first week, is given two (2) weeks to obtain signatures from all Active Members who have passed a Membership Evaluation, all On-Floor Introductory Members, and ten (10) of any combination of the following: +\begin{itemize} + \item Alumni members + \item Honorary members + \item Advisory members +\end{itemize} +At the discretion of the Evaluations Director, any Introductory Packet may be extended to accommodate extenuating circumstances. +\asubsubsection{Expectations of an Introductory Member} +Before the end of the Process, an Introductory Member is expected to: +\begin{itemize} +\item Attend all House meetings during the process +\item Complete the Introductory Packet +\item Attend at least one House directorship meeting for each week of the process (including permanent and Ad Hoc directorship meetings) +\item Attend at least one House social event during the process +\item Attend at least two seminars relating to computing or electronics +\item Sign a copy of the Membership Agreement describing a House Member’s responsibilities and expectations +\end{itemize} + +\asubsubsection{Introductory Evaluation} +The Introductory Evaluation is the process by which House chooses which Introductory Members to extend an offer of Active Membership. +It occurs at the conclusion of the final week of the Process. + +\asubsubsubsection{Voting} +On a member by member basis, this evaluation process determines if each Introductory member has successfully completed the Introductory Process requirements \ref{Expectations of an Introductory Member}. +A Simple Majority vote with a quorum of two-thirds of the Total Number of Possible Votes is required for the evaluation to be valid. +In order for an Active Member to be counted as a Possible Vote they must meet the requirements outlined in \ref{Expectations of Voting Members}. +Neither absentee nor proxy votes are allowed. +House may choose any of the Outcomes for each member. + +\asubsubsubsection{Outcomes} +\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters +\begin{enumerate} + \item Introductory Members may be offered Active Membership (\ref{Active Membership}) provided they meet the requirements described in \ref{Expectations of an Introductory Member}, at the discretion of House. + \item If an Introductory Member fails to meet the requirements, their membership will be revoked. + \item An Introductory member may be given a conditional to complete as a means of making up for missing requirements. + A conditional may be proposed by any member present at the Introductory Evaluation and, if it is approved by the Evaluations Director, is then voted on by House. + Each conditional consists of a set of additional requirements and a deadline for completing them. + When the deadline expires, the conditional will be brought before the Executive Board who will assess its completeness. + A conditional member who does not meet these additional requirements forfeits membership. +\end{enumerate} \asubsection{Introductory Membership Leave of Absence} After completion of the Intro Packet, an Intro member may request a leave of absence through the process described in \ref{Leave of Absence}. @@ -219,6 +262,16 @@ \asubsection{Active Membership Expectations} Active members are expected to be active participants in the House as defined in \ref{Expectations of House Members}. +Active voting members are expected to meet the requirements defined in \ref{Expectations of Voting Members}. + +\asubsubsection{Expectations of House Members} +Active members are required to pay House dues as stated in \ref{Collection of House Dues}, attend all House Meetings and Executive Board candidate speeches, and attend at least fifteen (15) of the House directorship meetings (including permanent and Ad Hoc directorship meetings) for each Academic Semester in which they are an Active Member. +\\* \\* +Active members must participate significantly in at least one major project during the academic year. +Members are required to submit a description for this major project to the Executive Board for approval. +As an option to this requirement, members may instead assist on a large number of House activities and projects. +However, it is to be understood in advance by the member that this option requires a great deal of participation throughout the year. +This participation will be evaluated by the Executive Board. \asubsection{Active Membership Privileges} Active Members receive the privilege to: @@ -232,8 +285,58 @@ \item Guaranteed housing in compliance with ResLife policies regarding Special Interest Houses and the Housing Selection Process (if they have On-Floor status) \end{itemize} +\asubsubsection{Expectations of Voting Members} +The following requirements must be met by the beginning of the Introductory Evaluation for an Active Member to be allowed to vote. +Any of these requirements may be waived by the Evaluations Director or a simple majority vote by the Executive Board +\begin{itemize} +\item Attend all House meetings during the process +\item Attend at least one House directorship meeting for each week of the process (including permanent and Ad Hoc directorship meetings) +\item Attend at least one House social event during the process +\item Attend at least two seminars relating to computing or electronics +\end{itemize} \asubsection{Active Membership Evaluations} -Active Members are evaluated annually through the Evals Process as described in \ref{Evaluations Processes}. +Active Members are evaluated annually through the Evaluation Process as described in \ref{Evaluations Processes}. + +% ACTIVE MEMBERSHIP EVALUATIONS + +\asubsubsection{Evaluations Processes} +During the academic year, a House member is evaluated by the Membership Evaluation. +The Membership Evaluation is responsible for determining those individuals who will have the option to continue Active Membership in the following year. +Semi-Annual Evaluations Meetings are open only to current Active Members. +All Executive Board members are expected to attend the Semi-Annual Evaluations Meetings to assist in the evaluations of House members. +\\* \\* +At the beginning of any Evaluation Process listed herein, the Evaluations Director must read the sections of the Computer Science House Constitution used during the respective Evaluation Process. +It is incumbent upon each House member to provide the Evaluation Director with whatever information they feel is necessary to ensure an accurate evaluation. +\asubsubsubsection{Membership Evaluation} +The Membership Evaluation process occurs once per academic year. +It is performed as part of the Evaluation Process that takes place during the spring semester to comply with RIT Housing deadlines. +\asubsubsubsubsection{Voting} +Any Active Member who has completed all of the requirements as defined in \ref{Expectations of House Members} at the beginning of the Membership Evaluation passes their Membership Evaluation without being voted on or evaluated by the quorum. +All Active Members who have not recieved an exemption from the Executive Board prior to the Membership Evaluation will be evaluated on a Member by Member basis by a quorum of Active Members. +The Membership Evaluation shall hold members to the objective requirements defined in \ref{Expectations of House Members} and determine which members may continue as an Active Member in the following Standard Operating Session. +Exceptions to the requirements may be made, as House may choose any of the Outcomes for each Member, even if the Member being evaluated has not completed all of their requirements. +These requirements must be completed before the Membership Evaluation occurs. +A Secret Immediate Simple Majority vote with a Quorum of two-thirds of the Total Number of Possible Votes is required for the evaluation to be valid. +Neither absentee nor proxy votes are allowed. + + +\asubsubsubsubsection{Outcomes} +Members who pass Membership Evaluation have the option to participate as an Active Member in the following year and remain on the upcoming roster if applicable. +\\* \\* +If a member fails and has never passed a Membership Evaluation in the past, their membership will be revoked immediately. +If the member has previously passed a Membership Evaluation they will move to Alumni Membership status at the end of the Standard Operating Session (\ref{Alumni Membership Selection}). +In either case, the member forfeits their ability to be included on the following year’s roster. +\\* \\* +A member may be given a conditional to complete as a means of making up for missing requirements. +A conditional may be proposed by any member present at the Evaluation. +If the conditional is approved by the Evaluations Director, it is then voted on by House. +Each conditional consists of a set of additional requirements a deadline for completing them. +When the deadline expires, the conditional will be brought before the Executive Board who will assess its completeness. +A conditional member who does not meet these additional requirements will have failed the evaluation. +\asubsubsubsection{Appeals Process} +If a member disagrees with the outcome of any evaluation, (e.g. is not asked to return to the House for the following year) and wishes to appeal the decision, they may do so as stated in \ref{Appeals}. +\\* \\* +If the member is still unsatisfied after being heard by the Executive Board, the appeal may be brought to the attention of the ResLife Advisor. \asubsection{Active Membership Leave of Absence} An Active member may at any time request a leave of absence using the process described in \ref{Leave of Absence}. @@ -320,9 +423,11 @@ A Leave of Absence offers the option for members to take extended time away from their responsibilities to House for any number of personal issues including, but not limited to, physical illness, mental illness, or care giving for a sick family member. In order to request a Leave of Absence, a member must follow the RIT policy for Leave of Absence, located at \url{https://www.rit.edu/policies/d021}. Additionally, the member should notify the Evaluations Director of their Leave, at which point they become exempt from all House requirements until they return. -% ARTICLE V - EXECUTIVE BOARD -\article{E-Board} -The E-Board is the main governing body of the House. +% ARTICLE V - OFFICERS OF THE HOUSE +\article{Officers of the House} +\asection{Executive Board} +The Executive Board is the main governing body of the House. + Its purpose is to provide leadership and direction for the House, to oversee the day-to-day operations of the House, and to initiate and organize programs and projects for the House. \\*\\* There is one permanent directorship for each major aspect of the government of the House and each one is chaired by an E-Board member. @@ -332,11 +437,11 @@ A directorship has some jurisdiction in its area of interest and often is responsible for the day-to-day decisions regarding its area of interest. Any large expenditures or large effect decisions must be brought before the entire House. -\asection{Responsibilities} +\asubsection{Responsibilities} \renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters +\asubsubsection{Responsibilities of E-Board} -\asubsection{Responsibilities of E-Board} \begin{enumerate} \item To hold a weekly meeting specific to their responsibilities and submit notes to the House \item To meet, as an E-Board, at least weekly during the Standard Operating Session, as defined in \ref{Standard Operating Session} to discuss and report the operations of the House @@ -361,7 +466,7 @@ \item To cast tie-breaking vote in a split decision in an E-Board vote \end{enumerate} -\asubsection{Responsibilities of the Evaluations Director} +\asubsubsection{Responsibilities of the Evaluations Director} \begin{enumerate} \item To preside over Evals Meetings \item To exercise general supervision over Evals operations @@ -372,7 +477,7 @@ \item To vote on issues presented to the Executive Board \end{enumerate} -\asubsection{Responsibilities of the Social Director(s)} +\asubsubsection{Responsibilities of the Social Director(s)} \begin{enumerate} \item To preside over Social Meetings in which House members are encouraged to bring ideas for social events \item To exercise general supervision over Social operations @@ -392,7 +497,7 @@ \item To vote on issues presented to E-Board \end{enumerate} -\asubsection{Responsibilities of the Financial Director} +\asubsubsection{Responsibilities of the Financial Director} \begin{enumerate} \item To preside over Financial Meetings in which House members are encouraged to bring ideas for fund-raising activities \item To supervise financial administrators and transactions involving house projects @@ -443,7 +548,7 @@ \subsubsection{Responsibilities of the R\&D Director} \item To vote on issues presented to the Executive Board \end{enumerate} -\asubsection{Responsibilities of the House Secretary} +\asubsubsection{Responsibilities of the House Secretary} \begin{enumerate} \item To ensure that minutes are recorded and posted for E-Board Meetings \item To ensure that minutes are recorded and posted for House Meetings @@ -452,388 +557,50 @@ \subsubsection{Responsibilities of the R\&D Director} \item To record all votes cast during House Meetings and Open E-Board Meetings \end{enumerate} -\asubsection{Responsibilities of Ad Hoc Directorships} +\asubsubsection{Responsibilities of Ad Hoc Directorships} \begin{enumerate} \item Ad Hoc Directorships are responsible for the task for which they were created \item Any responsibilities budgets or finances for the Ad Hoc Directorship are placed upon the assigned director \end{enumerate} -\asection{Closed Executive Board} +\asubsection{Closed Executive Board} Closed Executive Board Meetings are open only to the Chairperson, Voting Members of the Executive Board, and those with the express permission of the Executive Board. A closed Executive Board meeting may be called at any time by any member of the Executive Board. However, the Chairperson and at least two-thirds of the Voting Members of the Executive Board must be present for the meeting to be called. -\asection{Operations} - -\asubsection{Operations of the Financial Directorship} - -\asubsubsection{Amount of House Dues} -The amount of dues for Active Members will be eighty dollars (\$80.00) per Academic Semester. - -\asubsubsection{Collection of House Dues} -The collection period of house dues will be decided in conjunction with ResLife and Housing. -During the dues collection period, dues for on-floor members (for both semesters) are collected through the member’s RIT bill. -Dues for off-floor members are to be collected during this period as well by the Financial Director. -For any member who moves on or off-floor during the year, any difference between dues paid and dues owed should be collected. -Dues for any alumnus/alumnae in good standing are to be collected when intention to pay is expressed to the Financial Director. - -\asubsubsubsection{Rules for Giving Exceptions and Exemptions for House Dues} -If a member is unable to pay requested dues, they may appeal their situation to the Financial Director. -The Financial Director then decides whether their situation warrants an extension to the payment deadline and/or reduction of the required dues. -If the Financial Director decides their situation warrants no action, the member may appeal this decision to E-Board. -If appealed, E-Board may provide an extension and/or reduction to the member. -If the appeal is denied, the member’s payment is considered delinquent and the member’s privileges are revoked until payment can be made. -All dues must be collected in full before the annual membership evaluation (\ref{Membership Evaluation}). -After this date, dues collection is suspended until the start of the next academic year. - -\asubsubsection{Breakdown of Dues for Directorship Budgets} -\begin{center} -\begin{tabular}[c]{|l c|} -\hline -Directorship Name & Percentage of Dues \\ -\hline -\hline -OpComm & 20\% \\ -\hline -R\&D & 20\% \\ -\hline -Social & 20\% \\ -\hline -IMPs & 15\% \\ -\hline -History & 10\% \\ -\hline -Evaluations & 5\% \\ -\hline -PR & 5\% \\ -\hline -Accumulated & 5\% \\ -\hline -\end{tabular} -\end{center} - -% The suggested total operating budget is $8360. -% This figure comes from having approximately 55 on-floor members with $80 per semester dues (totaling $8800) minus 5% set aside for Accumulated. - -Dues collected from on-floor members are to be distributed into directorship budgets as shown in the above table. -Money allocated for Accumulated or collected from off-floor members is deposited into the CSH Account and saved. - -\asubsubsection{Expenditure Approval} -All House expenditures must be approved by the Financial Director and the Director whose budget is going to be used for the expenditure. -Single expenditures may not exceed seventy-five dollars (\$75) and total expenditures (funds drawn for a specific event, project, piece of equipment, or service) may not exceed one-hundred dollars (\$100). -\\* \\* -If the above amounts are to be exceeded, the expenditure must be approved by an Immediate Relative Majority Vote at a House meeting before the funds may be appropriated. -At the Financial Director's discretion, a Spending Committee meeting may be held in order to approve any purchase exceeding one-hundred dollars (\$100), but not to exceed three-hundred dollars (\$300). -A Two-Thirds Immediate Vote with twenty-five percent Quorum is required to approve the purchase. -\\*\\* -For expenditures exceeding \$300 in total funding, a Spending Presentation must be presented to House at a House meeting. -This presentation includes the funds required for the expenditure, inventory of required resources, and (if applicable) a timeline for completion. -\\* \\* -If an appropriate Directorship cannot be determined for an expenditure, it is to be brought up for approval at House meeting as a Miscellaneous expenditure and approved by an Immediate Relative Majority vote with fifty percent Quorum, regardless of the amount. -This amount is to be directly subtracted from the general CSH account. -\\* \\* -Funds allocated for a project not spent by the end of the Standard Operating Session \ref{Standard Operating Session} in which they were approved are voided, unless otherwise specified during the original voting process. - -% BY-LAW IV - OPERATIONS OF THE EVALUATIONS DIRECTORSHIP -\asubsection{Operations of the Evaluations Directorship} - -\asubsubsection{The Introductory Process} -The Intro Process allows Intro Members to learn about House and demonstrate their interest in becoming Active Members. During this period, Intro Members will meet existing House Members, learn House History, and be evaluated for Active Membership by existing House members. - -\asubsubsubsection{The Evaluation Period} -The Process will occur either once or twice per semester, and will last for six (6) weeks. -The Process shall be initiated by the Evaluations Director during either the first and second week of each semester. -The Executive Board may approve an extension to the Introductory Process by an Executive Board Vote. -If an Introductory Process is extended, the Introductory Evaluation shall occur at the termination of the extended Process, which may be outside of the period defined in \ref{Introductory Evaluation}. -If deemed necessary by the Evaluations Director, or by an Executive Board Vote, the second intro process must begin within nine (9) days of the first process ending. -If a second Introductory Process is approved, the Evaluations Director may initiate a new Introductory Packet within the first or second week of the Introductory Process. -\asubsubsubsection{The Introductory Packet} -Each Introductory Process participant, after the first week, is given two (2) weeks to obtain signatures from all Active Members who have passed a Membership Evaluation, all On-Floor Introductory Members, and ten (10) of any combination of the following: - -\begin{itemize} - \item Alumni members - \item Honorary members - \item Advisory members -\end{itemize} -At the discretion of the Evals Director or an E-Board Vote, any Intro Packet may be extended to accommodate extenuating circumstances. - -\asubsubsubsection{Expectations of an Introductory Member} -Before the end of the Process, an Intro Member is expected to: -\begin{itemize} -\item Attend all House meetings during the process -\item Complete the Intro Packet -\item Attend at least one House directorship meeting for each week of the process (including permanent and Ad Hoc directorship meetings) -\item Attend at least one House social event during the process -\item Attend at least two seminars relating to computing or electronics -\item Sign a copy of the Membership Agreement describing a House Member’s responsibilities and expectations -\end{itemize} - -\asubsubsubsection{Introductory Evaluation} -The Introductory Evaluation is the process by which House chooses which Introductory Members to extend an offer of Active Membership. -It occurs at the conclusion of the final week of the Process. - -\asubsubsubsubsection{Voting} -On a member by member basis, this evaluation process determines if each Introductory member has successfully completed the Introductory Process requirements \ref{Expectations of an Introductory Member}. -An Immediate Relative Majority Vote with two-thirds Quorum is required for the evaluation to be valid. -For an Active Member to be eligible to vote during the evaluation process they must meet the requirements outlined in \ref{Expectations of Voting Members}. - -Neither absentee nor proxy votes are allowed. -House may choose any of the Outcomes for each member. - -\asubsubsubsubsection{Expectations of Voting Members} -The following requirements must be met by the beginning of the Introductory Evaluation for an Active Member to be allowed to vote. -Any of these requirements may be waived by the Evals Director or an E-Board Vote. - -\begin{itemize} -\item Attend all House meetings during the process -\item Attend at least one House directorship meeting for each week of the process (including permanent and Ad Hoc directorship meetings) -\item Attend at least one House social event during the process -\item Attend at least two seminars relating to computing or electronics -\end{itemize} - -\asubsubsubsubsection{Outcomes} -\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters -\begin{enumerate} - \item Introductory Members may be offered Active Membership (\ref{Active Membership}) provided they meet the requirements described in \ref{Expectations of an Introductory Member}, at the discretion of House. - \item If an Introductory Member fails to meet the requirements, their membership will be revoked. - \item An Introductory member may be given a conditional to complete as a means of making up for missing requirements. - A conditional may be proposed by any member present at the Introductory Evaluation and, if it is approved by the Evaluations Director, is then voted on by House. - Each conditional consists of a set of additional requirements and a deadline for completing them. - When the deadline expires, the conditional will be brought before E-Board who will assess its completeness. - A conditional member who does not meet these additional requirements forfeits membership. -\end{enumerate} - -\asubsubsection{Selection Processes} -\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters - -% Current RIT students is defined as students who have attended RIT for at least 1 full semester -\asubsubsubsection{Selection Process for Current RIT Students} -\begin{enumerate} - \item The applicant submits an application to the Evals Director for review. - \item The applicant participates in an informal interview with exactly three current Active, Alumni, or Honorary Members. - \item The application materials are then reviewed at an Evals meeting. - Then an Immediate Relative Majority Vote of attending members is held on whether or not to accept the person as an Intro Member. -\end{enumerate} -Note: Most membership privileges do not initiate until successful completion of the Intro Process. -This means that until the member has passed the Introductory Evals, the member does NOT have the right to vote on House issues and does NOT count towards quorum. -The member does, however, have the right to use Computer Science House's facilities. -The member is not required to pay dues during the Intro Process. -\\* \\* -Additional Note: No hazing shall occur at any time during the Selection Process in accordance with the New York State Hazing Laws. - -% Incoming RIT students is defined as students who have attended RIT for less than 1 full semester -\asubsubsubsection{Selection Process for Incoming RIT Students} -\begin{enumerate} - \item During Spring semester, the Evaluations Director selects a group of Active Members to form a Selections Committee. - The Selections Committee reviews applications and conducts interviews in accordance with the process prescribed by Residence Life. - \item A subset of applicants will be offered Introductory Membership and must participate in the Introductory Process defined in \ref{The Introductory Process}. - A subset of Introductory Members will be offered On-Floor status and will be able to select a room on floor. - The other Introductory Members will have Off-Floor status, but will otherwise have the same privileges and responsibilities. -\end{enumerate} -Note: Most membership privileges do not initiate until successful completion of the Intro Process. -This means that until the member has passed the Introductory Evals, the member does NOT have the right to vote on House issues and does NOT count towards quorum. -The member does, however, have the right to use Computer Science House's facilities. -The member is not required to pay dues during the Intro Process. -\\* \\* -Additional Note: No hazing shall occur at any time during the Selection Process in accordance with the New York State Hazing Laws. - -\asubsubsubsection{Selection Process for Honorary Members} -\begin{enumerate} - \item A House Member submits to the Evaluations Director a nomination for a person they feel is deserving of Honorary Membership. - \item The Evaluations Director performs some preliminary research on the candidate and presents the findings. - \item The Executive Board decides whether or not to present the nomination to the House for a secret ballot House vote. - If the Executive Board decides not to present the nomination to the House, the Selection Process ends and the candidate does not become an Honorary Member. - \item The nomination is presented at a House Meeting for discussion and a Two-Thirds Balloted Vote with two-thirds Quorum. - Ballots are distributed and voting must remain open for a minimum of forty-eight hour period. - \item The candidate is notified of their selection as an Honorary Member and presented with the honor. -\end{enumerate} - -\asubsubsubsection{Selection Process for Advisory Members} -\begin{enumerate} - \item When there is a perceived need, E-Board may open nominations for Advisory Members. - After an announcement at House Meeting, during a 72-hour period, any House Member may submit a nomination. - \item After the close of the nomination collection period, E-Board will arrange some means for the House to meet with the nominees. - \item A discussion of the candidates will be held at the following House meeting. - \item Ballots are distributed for each nominee as a One-Half Balloted Vote with fifty percent Quorum. - Voting must remain open for a minimum of a forty-eight hour period. - \item All candidates selected are notified of their acceptance as House Advisors and asked to accept or decline the selection. -\end{enumerate} - -\asubsubsection{Evaluations Processes} -During the academic year, a House member is evaluated by the Membership Evals. -The Membership Evals is responsible for determining those individuals who will have the option to continue Active Membership in the following year. -Semi-Annual Evals Meetings are open only to current Active Members. -All E-Board members are expected to attend the Membership Evals to assist in the evaluations of House members. -\\* \\* -At the beginning of any Evals Process listed herein, the Evals Director must read the sections of the Computer Science House Constitution used during the respective Evals Process. -It is incumbent upon each House member to provide the Evals Director with whatever information they feel is necessary to ensure an accurate evaluation. - -\asubsubsubsection{Membership Evaluation} -The Membership Evaluation process occurs once per academic year. -It is performed as part of the Evals Process that takes place during the spring semester to comply with RIT Housing deadlines. - -\asubsubsubsubsection{Voting} -Any Active Member who has completed all of the requirements as defined in \ref{Expectations of House Members} at the beginning of the Membership Evals passes their Membership Evals without being voted on or evaluated by the quorum. -All Active Members who have not recieved an exemption from E-Board prior to the Membership Evals will be evaluated on a Member by Member basis by a quorum of Active Members. -The Membership Evals shall hold members to the objective requirements defined in \ref{Expectations of House Members} and determine which members may continue as an Active Member in the following Standard Operating Session. -Exceptions to the requirements may be made, as House may choose any of the Outcomes for each Member, even if the Member being evaluated has not completed all of their requirements. -These requirements must be completed before the Membership Evaluation occurs. -A Secret Immediate Relative Majority vote with two-thirds Quorum is required for the evaluation to be valid. -Neither absentee nor proxy votes are allowed. - - -\asubsubsubsubsection{Outcomes} -Members who pass Membership Evals have the option to participate as an Active Member in the following year and remain on the upcoming roster if applicable. -\\* \\* -If a member fails and has never passed a Membership Evals in the past, their membership will be revoked immediately. -If the member has previously passed a Membership Evals they will move to Alumni Membership status at the end of the Standard Operating Session (\ref{Alumni Membership Selection}). -In either case, the member forfeits their ability to be included on the following year’s roster. -\\* \\* -A member may be given a conditional to complete as a means of making up for missing requirements. -A conditional may be proposed by any member present at the Evaluation. -If the conditional is approved by the Evaluations Director, it is then voted on by House as described in \ref{Voting}. -Each conditional consists of a set of additional requirements a deadline for completing them. -When the deadline expires, the conditional will be brought before E-Board who will assess its completeness. -A conditional member who does not meet these additional requirements will have failed the evaluation. - -\asubsubsubsection{Appeals Process} -If a member disagrees with the outcome of any evaluation, (e.g. is not asked to return to the House for the following year) and wishes to appeal the decision, they may do so as stated in \ref{Appeals}. -\\* \\* -If the member is still unsatisfied after being heard by E-Board, the appeal may be brought to the attention of the ResLife Advisor. - -\asubsubsection{Expectations of House Members} -Each member is required to pay House dues as stated in \ref{Collection of House Dues}, attend all House Meetings and E-Board candidate speeches, and attend at least fifteen (15) of the House directorship meetings (including permanent and Ad Hoc directorship meetings) for each Academic Semester in which they are an Active Member. -\\* \\* -The member must participate significantly in at least one major project during the academic year. -The member is required to submit a description for this major project to E-Board for approval. -As an option to this requirement, the member may instead assist on a large number of House activities and projects. -However, it is to be understood in advance by the member that this option requires a great deal of participation throughout the year. -This participation will be evaluated by E-Board. - -\asubsubsection{Housing Status} -All Alumni, Active, and Introductory Members have a housing status. -This status indicates their right to priority housing on the floor. -Alumni Members in good standing keep the housing status they had as Active Members. -Alumni Members in bad standing have Off-Floor status. - -\asubsubsubsection{On-Floor Status} -Members with On-Floor status are eligible to live on the floor. -To be granted On-Floor status, members may notify the Evaluations Director that they would like to come up for a vote. -The Evaluations Director will then bring them up for a One-Half Immediate vote among attending Active members at the next evaluations meeting. -If the Evaluations Director determines that too few members are present to hold a vote, the member will be brought up for a vote at the next evaluations meeting. - -\asubsubsubsection{Off-Floor Status} -Members with Off-Floor status do not have the right to live on the floor. -They still have access to all other privileges associated with their membership, and may still accumulate Housing Priority Points. - -\asubsubsection{Housing Priority System} -The Housing Priority System is a means for determining the priority a House member has in a Housing issue such as Single Room Assignment or the Assignment of Available Housing. -The member with top priority is the member with on-floor status and the most Housing Priority Points. -Housing Priority Points are accumulated once per Operating Session at the conclusion of the Membership Evals. Each Active Member who passes the Membership Evals is granted two (2) Housing Priority Points. -\\* \\* -In the event of a tie, the members will be approached simultaneously and if they are unable to decide fairly between themselves, the assignment of priority will be made by random selection of the tied members. - -\asubsubsubsection{Single Room Assignments} -When a single room on the House becomes available it is offered to the member who carries the highest Housing Priority as defined in \ref{Housing Priority System}. -In the event of a tie, the members will be approached simultaneously and if they are unable to decide fairly between themselves, the assignment of priority will be made by random selection of the tied members. -If that House member declines the option, it will be offered to the member with the next highest Housing Priority. -This process continues until a member selects to move into the single room. -Once in a single room, a House member retains the assignment until voluntarily giving it up. -It should be noted that members selecting this option must agree to any additional charges applied by ResLife for residing in a single room. - -\asubsubsubsection{Double Rooms as Single rooms} -During the third week of each semester, if there is no waiting list for residency on the House, any vacant rooms will be offered to House members as single rooms assignments according to the method as described in \ref{Single Room Assignments}. -It should be noted that this does not mean members will be relocated into empty spaces so that the member with top priority is offered the single. -This only applies if there is a totally vacant room. - -\asubsection{Operations of the Operational Communications Directorship} -The Operational Communications Directorship is responsible for overseeing the implementation of maintenance and upgrades to the House Computer Systems Network. -It is a self-governing committee making decisions by Immediate Relative Majority vote (two-thirds Quorum) of Current Root Type Persons. -Membership is composed of all Root Type Persons. - -\asubsubsection{Selection of an RTP} -\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters -\begin{enumerate} - \item Nominations are taken from the RTPs and Prior RTPs meeting the selection criteria in \ref{Qualifications of an RTP}. - \item Each candidate is given a minimum of twenty-four hour period to accept or decline the nomination. - \item A list of all nominees who have accepted is presented to the Executive Board for approval. - This Executive Board Meeting is closed to the Executive Board Members, Root Type Persons, and House members with explicit invitation from the Executive Board. - \item If an Executive Board member is a candidate for the office in discussion, the member is absent and their vote is abstained. - An Executive Board Vote is taken to determine whether the nominations of the Root Type Persons are accepted. -\end{enumerate} - -\asubsubsection{Qualifications of an RTP} -\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters -\begin{enumerate} - \item Candidates must be Active Members -\end{enumerate} - -\asubsubsection{Prior RTPs} -\begin{enumerate} - \item Prior RTPs are those members who are no longer current Active Members and have not been granted an extension by the current RTPs. - Prior RTPs are not guaranteed access to the current root passwords and other authentication tokens. - \item The current Root Type Persons may from time to time draft rules and regulations specifying the rights and privileges of Prior RTPs. -\end{enumerate} - -\asubsubsection{Creation of Accounts} -RTPs have the authority to manage user accounts for House systems. -Before intro, active, or alumni members may receive an account they must: -\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters -\begin{enumerate} - \item Sign the Code of Conduct sheets pertaining to the responsible utilization of Computer Science House and Rochester Institute of Technology facilities. - \item Obtain greater than or equal to 60\% (rounded up to the nearest whole person) of required signatures (excluding those of Resident members who have not passed a Membership Evals) in the Intro Packet or successfully complete Introductory Evals. -\end{enumerate} -Accounts for honorary and advisory members may be created at the discretion of the RTPs. - -\asubsubsection{Code of Conduct} -The Code of Conduct located at \url{https://github.com/ComputerScienceHouse/CodeOfConduct} is the canonical Code of Conduct for Computer Science House accounts. -\\* \\* -Members are bound to the Code of Conduct revision that they sign when initially creating their account. -Members may sign a more recent revision of the Code of Conduct to update their agreement. - -\asubsubsubsection{Changes} -The following process is used for making changes to the Code of Conduct document. -\begin{enumerate} - \item An RTP drafts a change to the Code of Conduct and makes publicly available both the summary and difference file of the change. - \item The change is proposed at a House Meeting and is discussed at the same House Meeting. - \item The final proposal is presented at the next House Meeting and ballots are distributed for a One-Half Balloted House vote (fifty percent Quorum) as described in \ref{Balloted Vote}. -\end{enumerate} - -\asection{Qualifications} -Elected or selected candidates may not hold more then one simultaneous Executive Board positions, and must therefore resign their current position or decline the other position should they be elected or selected to another position. - -\asubsection{Qualifications to be the Chair, Evals Director} +\asubsection{Qualifications} +\asubsubsection{Qualifications to be the Chair, Evals Director} \begin{enumerate} \item Candidates must be Active Members during the term of office \item Candidates must reside on floor during the term of office \item Candidates must have at least one full semester of House membership as an Active Member + \item Elected or selected candidates may not hold a simultaneous voting Executive Board position, and must therefore resign their current position, or the position of Chairperson, should they be elected \end{enumerate} - -\subsubsection{Qualifications to be the Social Director(s), Financial Director, R\&D Director(s), IMPs Director, History Director, PR Director} +\asubsubsection{Qualifications to be the Social Director(s), Financial Director, Research and Development Director(s), House Improvements Director, House History Director, Public Relations Director} \begin{enumerate} \item Candidates must be Active Members during the term of office \item Candidates must have at least one full semester of House membership as an Active Member + \item Elected or selected candidates may not hold two simultaneous voting Executive Board positions, and must therefore resign their current position or decline a second position should they be elected or selected to a second voting position \end{enumerate} - -\asubsection{Qualifications to be the OpComm Director} +\asubsubsection{Qualifications to be the Operational Communications Director} \begin{enumerate} - \item Candidates must be a current RTP \ref{Operations of the OpComm Directorship}. + \item Candidates must be a current Root Type Person \ref{Operations of the Operational Communications Directorship}. \item Candidates must be a current Active Member. - \item An RTP cannot be the director if they currently hold any other voting E-Board Position. + \item A Root Type Person cannot be the director if they currently hold any other voting Executive Board Position. \end{enumerate} -\asubsection{Qualifications to be the House Secretary or an Ad Hoc Director} +\asubsubsection{Qualifications to be the House Secretary or an Ad Hoc Director} \begin{enumerate} \item Candidates must be Active Members \end{enumerate} -\asubsection{Waiving of Qualifications} +\asubsubsection{Waiving of Qualifications} \begin{enumerate} - \item House may choose to waive the following subset of the Qualifications for E-Board positions (defined under \ref{Qualifications}) for all Candidates: + \item House may choose to waive the following subset of the Qualifications for Executive Board positions (defined under \ref{Qualifications}) for all Candidates: \begin{enumerate} \item Candidates must reside on floor during the term of office. \item Candidates must have at least one full semester of House membership as an Active Member. - \item Social and R\&D are the only voting E-Board positions that allow for Dual Directorship. + \item Social and Research and Development are the only voting Executive Board positions that allow for Dual Directorship. \end{enumerate} \item When a waiver is proposed, the Chair of the Vote shall state which Executive Board position and Qualification is being voted upon, and any nominated Candidates not qualified under \ref{Qualifications} who would become qualified if the waiver passes. \item A Three-Quarters Immediate Vote with three-quarters Quorum is then taken to determine whether the proposed waiver shall take effect. @@ -841,10 +608,10 @@ \subsubsection{Qualifications to be the Social Director(s), Financial Director, \item Waivers always apply to all Candidates for the Executive Board position. \end{enumerate} -\asection{Selection} +\asubsection{Selection} +\asubsubsection{Dual Directorship} +Social and Research and Development are the only voting Executive Board positions that allow for Dual Directorship. -\asubsection{Dual Directorship} -Social and R\&D are the only voting E-Board positions that allow for Dual Directorship. If two candidates elect to run as a Dual Directorship, their names are placed together on a single line of the election ballot. If they are also nominated as a normal directorship or as a dual directorship with another House member, their votes are not cumulative. Each different nomination must be a separate entry on the election ballot. @@ -907,6 +674,7 @@ \subsubsection{Selection of the Chair, Evals Director, Social Director(s), Finan \asection{E-Board Resignations} An E-Board Member may resign their position by submitting in writing the reason for resignation to the Chair. + The resignation will be read at the following House Meeting and become effective at that time. The office will become vacant and the selection process for a new member as described in section \ref{Appointment of an Interim Director} will begin at that time. Following a resignation, the Selection process, as defined in \ref{Selection}, of a replacement for the position vacated must begin within two weeks from when the resignation took place. @@ -916,7 +684,7 @@ \subsubsection{Selection of the Chair, Evals Director, Social Director(s), Finan The duties and responsibilities of a vacated office are assumed by the Chair or by an Active member that is appointed at the Chair's discretion until the new member takes office. The vote of a vacated E-Board position shall be cast as an abstention in all E-Board matters where this vote is required to be cast. -\asection{Impeachment} +\asubsection{Impeachment} \begin{enumerate} \item Impeachment of any Executive Board Member may be initiated by petition, in writing, consisting of a minimum number of signatures of current House members equaling or exceeding one-third the Number of Possible Votes as defined in \ref{Total Number of Possible Votes}. \item The impeachment petition is then presented at an Executive Board Meeting. @@ -935,7 +703,7 @@ \subsubsection{Selection of the Chair, Evals Director, Social Director(s), Finan \item House Secretary can be impeached according to the above process, or may be dismissed by an Executive Board Vote. \end{enumerate} -\asection{Term} +\asubsection{Term} \begin{enumerate} \item The Election Process for the following year's E-Board members shall begin in the middle of Spring semester. \item The newly selected officers shall begin their terms on June 1 of that year and their terms shall end on May 31 of the following year. @@ -951,6 +719,187 @@ \subsubsection{Selection of the Chair, Evals Director, Social Director(s), Finan After the appeal is presented, an Executive Board Vote is taken to determine whether or not to overturn and reevaluate the decision. If the vote passes, the Executive Board may discuss and make a new ruling by another Executive Board Vote. +\asection{Maintainers} + +\asubsection{Maintainer Qualifications} +Maintainers must be Active or Alumni Members. + +\asubsection{Maintainer Expectations} +Maintainers are expected to: +\begin{itemize} + \item Be knowledgeable about the Constitution + \item Review changes to the Constitution for grammar, spelling, and internal consistency + \item Participate in discussion of proposals and amendments + \item Keep a public record of changes to the Constitution +\end{itemize} +Failure to meet any of these expectations is grounds for revocation of Maintainer status by the Executive Board. + +\asubsection{Maintainer Term} +Maintainer status lasts until it is resigned, or until it is revoked by Executive Board vote. +A Maintainer may resign at any time by notifying the current Executive Board and Maintainer group. +If a Maintainer no longer satisfies \ref{Maintainer Qualifications}, they lose Maintainer status. + +\asubsection{Maintainer Selection} +Any member may nominate a qualified member for Maintainer status to the Executive Board for consideration. +The Executive Board may choose to approve or reject the nomination by Simple Majority vote with a quorum of seventy-five percent of the Total Number of Possible Votes. + +\asection{Root Type Persons} +The Operational Communications Directorship is responsible for overseeing the implementation of maintenance and upgrades to the House Computer Systems Network. +It is a self-governing committee making decisions by a simple majority vote. +Membership is composed of all Root Type Persons. + +\asubsection{Selection of a Root Type Person} +\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters +\begin{enumerate} + \item Nominations are taken from the Root Type Persons and Prior Root Type Persons meeting the selection criteria in \ref{Qualifications of a Root Type Person}. + \item Each candidate is given a minimum of twenty-four hour period to accept or decline the nomination. + \item A list of all nominees who have accepted is presented to the Executive Board for approval. + This Executive Board Meeting is closed to the Executive Board Members, Root Type Persons, and House members with explicit invitation from the Executive Board. + \item If an Executive Board member is a candidate for the office in discussion, the member is absent and their vote is abstained. + A simple majority Executive Board vote, as described in \ref{Simple Majority}, is taken to determine whether the nominations of the Root Type Persons are accepted. +\end{enumerate} + +\asubsubsection{Qualifications of a Root Type Person} +\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters +\begin{enumerate} + \item Candidates must have been an On-Floor Active Member in good standing within the last twelve months, or been an Off-Floor Active Member and have lived on the floor within the last twelve months. + \item Candidates may be granted an exemption by current Root Type Persons. + Such an exemption may be withdrawn at any time by the current Root Type Persons. + \item Prior Root Type Persons are those members who are no longer current Active Members and have not been granted an extension by the current Root Type Persons. + Prior Root Type Persons are not guaranteed access to the current root passwords and other authentication tokens. + \item The current Root Type Persons may from time to time draft rules and regulations specifying the rights and privileges of Prior Root Type Persons. +\end{enumerate} + +\asubsubsection{Creation of Accounts} +Root Type Persons have the authority to manage user accounts for House systems. +Before introductory, active, or alumni members may receive an account they must: +\renewcommand{\theenumi}{\alph{enumi}} % For this section, we want items to use letters +\begin{enumerate} + \item Sign the Code of Conduct sheets pertaining to the responsible utilization of Computer Science House and Rochester Institute of Technology facilities. + \item Obtain greater than or equal to 60\% (rounded up to the nearest whole person) of required signatures (excluding those of Resident members who have not passed a Membership Evaluation) in the Introductory Packet or successfully complete Introductory Evaluations. +\end{enumerate} +Accounts for honorary and advisory members may be created at the discretion of the Root Type Persons. + +\asubsubsection{Code of Conduct} +The Code of Conduct located at \url{https://github.com/ComputerScienceHouse/CodeOfConduct} is the canonical Code of Conduct for Computer Science House accounts. +\\* \\* +Members are bound to the Code of Conduct revision that they sign when initially creating their account. +Members may sign a more recent revision of the Code of Conduct to update their agreement. +\asubsubsubsection{Changes} +The following process is used for making changes to the Code of Conduct document. +\begin{enumerate} + \item A Root Type Person drafts a change to the Code of Conduct and makes publicly available both the summary and difference file of the change. + \item The change is proposed at a House Meeting and is discussed at the same House Meeting. + \item The final proposal is presented at the next House Meeting and ballots are distributed for a Balloted House vote as described in \ref{Balloted Vote}. +\end{enumerate} + +% ARTICLE III - GENERAL OPERATIONS OF THE HOUSE +\article{General Operations of the House} + +% BY-LAW IV - OPERATIONS OF THE EVALUATIONS DIRECTORSHIP +\asection{Financial Operations of the House} +\asubsection{Amount of House Dues} +The amount of dues for Active Members will be eighty dollars (\$80.00) per Academic Semester. +\asubsection{Collection of House Dues} +The collection period of house dues will be decided in conjunction with The Center for Residence Life and Housing Operations. +During the dues collection period, dues for on-floor members (for both semesters) are collected through the member’s RIT bill. +Dues for off-floor members are to be collected during this period as well by the Financial Director. +For any member who moves on or off-floor during the year, any difference between dues paid and dues owed should be collected. +Dues for any alumnus/alumnae in good standing are to be collected when intention to pay is expressed to the Financial Director. +\asubsubsection{Rules for Giving Exceptions and Exemptions for House Dues} +If a member is unable to pay dues upon request, they may appeal their situation to the Financial Director. +If the Financial Director deems their situation appropriate, they may grant specific extensions or reductions of the member's payment as they see fit. +If the Financial Director deems their situation inappropriate for extension, the member may appeal to the Executive Board. +If the Executive Board disagrees with the Financial Director, the Executive Board may reduce the required payment or extend the payment deadline. +If the Executive Board agrees with the Financial director, the member’s payment is considered delinquent and the member’s privileges are revoked until payment can be made. +In the case the Financial Director or Executive Board decides the situation is appropriate, the member's dues may be partially or fully excused, or the member may be given additional time to pay their dues. +Additional time and reduction of dues may both be given to a member in an appropriate situation. +All dues must be collected in full before the annual membership evaluation (\ref{Membership Evaluation}). +After this date, dues collection is suspended until the start of the next academic year. +\asubsection{Breakdown of Dues for Directorship Budgets} +\begin{center} +\begin{tabular}[c]{|l c|} +\hline +Directorship Name & Percentage of Dues \\ +\hline +\hline +Operational Communications & 20\% \\ +\hline +Evaluations & 5\% \\ +\hline +House History & 10\% \\ +\hline +House Improvements & 15\% \\ +\hline +Research and Development & 20\% \\ +\hline +Social & 20\% \\ +\hline +Public Relations & 5\% \\ +\hline +Accumulated & 5\% \\ +\hline +\end{tabular} +\end{center} + +% The suggested total operating budget is $8360. +% This figure comes from having approximately 55 on-floor members with $80 per semester dues (totaling $8800) minus 5% set aside for Accumulated. + +Dues collected from on-floor members are to be distributed into directorship budgets as shown in the above table. +Money allocated for Accumulated or collected from off-floor members is deposited into the CSH Account and saved. + +\asubsection{Expenditure Approval} +All House expenditures must be approved by both the Financial Director and the appropriate Director (from whose budget the funds will be drawn). +Single expenditures may not exceed seventy-five dollars (\$75) and total expenditures may not exceed one-hundred dollars (\$100). +A total expenditure is defined as all the funds drawn for a specific event, project, piece of equipment, or service. +\\* \\* +If the above amounts are to be exceeded, the expenditure must be approved by a Simple Majority vote at House meeting before the funds may be appropriated, as defined in \ref{Simple Majority}. +At the Financial Director's discretion, a Spending Committee meeting may be held in order to approve any purchase exceeding one-hundred dollars (\$100), but not to exceed three-hundred dollars (\$300). +A quorum of one-quarter the number of current active members is required for the meeting to take place and for any vote to be considered valid, it must be passed by a simple two-thirds majority. +\\*\\* +For expenditures exceeding \$300 in total funding, a Complete Project Proposal must be presented to House at a House meeting. +This proposal includes the project budget, inventory of required resources, and a timeline for completion. +\\* \\* +If an appropriate Directorship cannot be determined for an expenditure, it is to be brought up for approval at House meeting as a Miscellaneous expenditure and approved by a simple majority vote, regardless of the amount. +This amount is to be directly subtracted from the general CSH account. +\\* \\* +Funds allocated for a project not spent by the end of the Standard Operating Session \ref{Standard Operating Session} in which they were approved are voided, unless otherwise specified during the original voting process. + +% HOUSING +\asection{Housing} + +\asubsection{Housing Status} +All Alumni, Active, and Introductory Members have a housing status. +This status indicates their right to priority housing on the floor. +Alumni Members in good standing keep the housing status they had as Active Members. +Alumni Members in bad standing have Off-Floor status. +\asubsubsection{On-Floor Status} +Members with On-Floor status are eligible to live on the floor. +To be granted On-Floor status, members may notify the Evaluations Director that they would like to come up for a vote. +The Evaluations Director will then bring them up for vote at the next meeting. +\asubsubsection{Off-Floor Status} +Members with Off-Floor status do not have the right to live on the floor. +They still have access to all other privileges associated with their membership, and may still accumulate Housing Priority Points. + +\asubsection{Housing Priority System} +The Housing Priority System is a means for determining the priority a House member has in a Housing issue such as Single Room Assignment or the Assignment of Available Housing. +The member with top priority is the member with on-floor status and the most Housing Priority Points. +Housing Priority Points are accumulated once per Operating Session at the conclusion of the Membership Evaluation. Each Active Member who passes the Membership Evaluation is granted two (2) Housing Priority Points. +\\* \\* +In the event of a tie, the members will be approached simultaneously and if they are unable to decide fairly between themselves, the assignment of priority will be made by random selection of the tied members. +\asubsubsection{Single Room Assignments} +When a single room on the House becomes available it is offered to the member who carries the highest Housing Priority as defined in \ref{Housing Priority System}. +In the event of a tie, the members will be approached simultaneously and if they are unable to decide fairly between themselves, the assignment of priority will be made by random selection of the tied members. +If that House member declines the option, it will be offered to the member with the next highest Housing Priority. +This process continues until a member selects to move into the single room. +Once in a single room, a House member retains the assignment until voluntarily giving it up. +It should be noted that members selecting this option must agree to any additional charges applied by the Department of Residence Life for residing in a single room. +\asubsubsection{Double Rooms as Single rooms} +During the third week of each semester, if there is no waiting list for residency on the House, any vacant rooms will be offered to House members as single rooms assignments according to the method as described in \ref{Single Room Assignments}. +It should be noted that this does not mean members will be relocated into empty spaces so that the member with top priority is offered the single. +This only applies if there is a totally vacant room. + + % ARTICLE VI - VOTING \article{Voting} This section outlines the different types of votes and ballots used to make House decisions and defines relevant terminology. @@ -1046,7 +995,25 @@ \subsubsection{Selection of the Chair, Evals Director, Social Director(s), Finan The Judicial Board may present an official ruling following the Judicial Investigation. This ruling may be appealed in the same manner as an E-Board decision \ref{Appeals}. -% ARTICLE VIII - ADHERENCE TO UNIVERSITY POLICIES +% Article VIII - MODIFICATIONS TO THE CONSTITUTION +\asubsection{Non-Semantic Changes} +There are two methods for non-semantic change to the Constitution. +A Maintainer may approve any proposed change that does not affect the meaning of the document. +Alternatively, the change may be presented to the House for discussion followed by an Immediate Vote. +A quorum of fifty percent of the Total Number of Possible Votes is required for passage. + +\asubsection{Semantic Changes} +Any semantic change to the Constitution requires the change to be proposed in writing for discussion at a House Meeting. +Any modifications made due to the discussion are added to the written proposal and the modified proposal is posted in the House during the week. +The final proposal is presented the following week and ballots are distributed for a ballot House vote as described in \ref{Balloted Vote}. +The ballots are collected for a minimum of a forty-eight hour period. +A quorum of two-thirds of the Total Number of Possible Votes must cast ballots for the vote to be official. +A vote equaling or exceeding two-thirds of the number of votes cast is required for the change to be placed into the constitution. +The Constitution may be overridden by an immediate House vote as described in \ref{Immediate Vote}. +There must be a quorum of eighty-five percent of the Total Number of Possible Votes for the vote to be official. +A vote equaling or exceeding ninety percent of the number of votes cast is required for the override to take effect. + +% ARTICLE IX - ADHERENCE TO UNIVERSITY POLICIES \article{ADHERENCE TO UNIVERSITY POLICIES} \asection{Anti-Hazing}