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Pre-conference

  • CFP

  • Program

    • Talk voting
    • Committee
    • Speakers
  • Volunteers

    • T-shirt (crew)

Location

  • Venue
  • Accommodation
  • Guided tours

Registration

  • Registration form
  • Ticket fee
  • Payments (EventBrite etc.)
  • Invoicing
  • Ticketing (Barcode, QRcode)

Website

During the conference

  • Ticket check onsite

  • Badges

  • Swag bag

  • Audi-Video Setup

    • Sound setup
    • Video recording
    • Live streaming
    • Simultaneous translation
    • Photo shooting
  • Talks

    • Session chairs (finish on time, encourage questions.)
  • Onsite food and drinks (catering)

    • Breakfast (mini sandwiches, fruits, coffee/tea)
    • Lunch (catering, e.g. Tech Talks)
    • Coffee break
    • Cookies/fruits
  • Sponsors’ gift session

Sponsorship

  • Sponsorship materials
  • Sponsorship plans
  • Sponsorship contract
  • Invoicing
  • Cashflow

Closure

  • Speaker dinner

Responsibilities

  • Planning team
  • Administration team
  • Marketing team
  • Sponsorship team
  • Volunteers