Funding for OSD Summit

[simonv3]

I don't want to get the conversation about funding for an Open Source Design Summit to get lost in the excitement of #57.

To make it all as open as possible, let's try to keep that conversation in one place. Transparency is useless if it's not clear.

There's been a couple of things suggested so far:

• Funding from OpenCollective (suggested putting aside 50%-75% of funding there).
• Asking specific organizations for funding:
  • Wikimedia (see Open Source Design Summit - Ideas & Brainstorming #57 (comment))
  • Mozilla (see Open Source Design Summit - Ideas & Brainstorming #57 (comment))
  • Others?
• Encourage a donation of €50.00 every time someone posts an OSD job on the job board.
• A GoFundMe drive.

Let's use this thread to keep track of where we've submitted requests for funding, etc.

The first step is probably figuring out how much something like this would cost.

• Venue rental costs: discussed in Venue for 2017 OSD Summit #59. Looks like we can probably get this for free.
• Accommodation costs: can we house everyone with locals? Or rent a biggish space for a week? Can we try to do so via an open source platform like Trustroots?
• Food? I'm fine with this being everyone fends for themselves.
• Travel costs? How many people can we reimburse travel-wise? This seems like the main cost to me, but can also vary a lot. (For me personally the biggest issue is timing rather than actual travel costs). We should set a target (who's going to attend, where are they coming from?) and then figure out a way of fairly re-imbursing them if we can get funding.

[elioqoshi]

Venue will be free or quite cheap indeed.
I'd rather try to find a single place for accommodation as it's way more fun to stay at the same place rather than everyone being in different places. We could book a whole hostel or AirBnB for us even. Would be also quite affordable.

Regarding travel costs, it would help immensely if we can be sponsored by our own companies and list them as sponsors of the Summit. So we would have some budget put aside for contributors who might need it more.

Regarding food, we could centralize dinners and maybe even breakfast from a single budget.

Let's keep this going!

[ei8fdb]

it would help immensely if we can be sponsored by our own companies and list them as sponsors of the Summit.

You assume we all work for 1) companies, who "get" 2) open source and 3) design. :)

[elioqoshi]

I didn't. That's why I said IF. No need to read between the lines.
The fact that some of us can be sponsored is also beneficial to those who aren't sponsored, as we can set budget aside for them.

[belenbarrospena]

I will happily self fund if the event is in Berlin. I can cover my own travel, accommodation and sustenance. And whatever @ei8fdb says, he will be happy to cover his own expenses too ;)

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On Fri, Mar 3, 2017 at 9:32 AM, Elio Qoshi ***@***.***> wrote: I didn't. That's why I said IF. No need to read between the lines. The fact that some of us can be sponsored is also beneficial to those who aren't sponsored, as we can set budget aside for them. — You are receiving this because you are subscribed to this thread. Reply to this email directly, view it on GitHub <#64 (comment)>, or mute the thread <https://github.com/notifications/unsubscribe-auth/AApwUdJr35X4ZMJZ7YBBqy7fe18SZwTPks5rh948gaJpZM4MRYJD> .

[Kriesse]

Github has been quite helpful with travel / ticket sponsorships for CSSconf EU. They have an application form: https://community.github.com/

[elioqoshi]

I haven't had luck for the 3 last editions of OSCAL with GitHub as a sponsor :/ Not sure where their focus is. Wouldn't hurt to try it of course

[evalica]

Duplicate of #97

[jancborchardt]

The funding we get from Wikimedia thanks to @Incabell basically takes care of all of this. Since it’s a comment at #97 (comment) (the issue @evalica also linked) I’ll close this here. :)