Help Wanted: Keep product images up-to-date

[cwarnermm]

Context

Screenshots and animated GIFs are great tools for visual learners. But they're only as great as they are current and up-to-date. Old screenshots introduce friction and confusion.

Docs request

See a product screenshot that's outdated? Help us keep them updated and featuring the latest product interface!

• Update the docs page with new product screenshots in PNG format.
• Review the docs and GitHub code for any other instances of these specific screenshots being outdated.
• Ensure that ALT text is updated as needed.

How you can help

• Ensure you're using the latest version of Mattermost. You're welcome to base your screenshots off of the Mattermost Community Server UI.
• Use the Desktop App, the standard Mattermost Denim theme, and US English for all official docs screenshots (Unless you're specifically creating a screenshot for the mobile app).
• Don't draw arrows, lines, or call outs on screenshot images.
• Replace existing screenshot filenames via /images.

[ayrotideysarkar]

Hi @cwarnermm can I work on this one?

[cwarnermm]

Hi @ayrotideysarkar! Absolutely! You're welcome to choose where you'd like to start.

[TheOne04]

I'd like to help with this too!
Also I've added images to a page in a fork of the repo, is there a way I can preview it as a webpage before creating a merge request?

[cwarnermm]

Thanks, @TheOne04! All contributions are welcome. Please coordinate with @ayrotideysarkar directly to avoid effort duplication :)

To generate a preview of your changes, you can add the preview-environment label to your docs PR. That label should kick off a build of the docs you can preview, and once the build is complete, you'll see a link in your docs PR to that preview instance.

Alternatively, you can build the docs locally. See the docs README for details on setting up your local development environment.

[cwarnermm]

@ayrotideysarkar @TheOne04 - Are you actively working on this ticket?

[ayrotideysarkar]

@cwarnermm I am not actively working on it now...sorry for replying late.

[TheOne04]

Sorry for the late reply, I haven't been as active lately, but I'll try to add a couple of new screenshots in the next week. Thanks for your patience!

[TheOne04]

@cwarnermm Actually due to current commitments I won't be able to address this for some time :( , I'll try to revisit when I have time. Appreciate your understanding!

[cwarnermm]

Completely understand, @TheOne04! Thanks for letting me know.

[yesbhautik]

I can help @cwarnermm. Please assign so i can start working on it.

[cwarnermm]

Thanks, @yesbhautik!

[yesbhautik]

Inside images folder nothing is organized, Everything is mashed up.

Amm, as I thing organising images is more important, it will be more professional and also helpful in future tasks.

[cwarnermm]

This ticket is requesting that old screenshot images across the docs site are re-captured to reflect the user's current product or third-party tool experience. Let me know if you're open to taking on this ticket as-is.

While I agree that organizing image files is generally a good idea, doing so at this time would also necessitate documentation source code updates to ensure the new image file paths are correct, which is beyond the scope of this docs issue. If this is something you feel passionate about, @yesbhautik, I am open to supporting such an initiative with a separate issue.

[chessmadridista]

Hi @cwarnermm, is this issue still open? May I take it up?

[cwarnermm]

Hi @chessmadridista! I'd love your help with this issue. Thank you!

[chessmadridista]

Hi @cwarnermm, here is the sheet for tracking the updation of images, GIFs, and videos throughout the Mattermost documentation.

Please let me know in case you have any feedback.

[cwarnermm]

Thank you, @chessmadridista! Really appreciate your systematic approach to this problem space!

When tracking image assets across the docs site, tracking the source file is higher priority than tracking the page title - both from a tracing perspective and a file type perspective (the docs site contains both RST and MD files).

In addition, not sure we need to track via column J (has everything been updated) since previous columns track assets by type. Thoughts?

[chessmadridista]

Thank you, @chessmadridista! Really appreciate your systematic approach to this problem space!

When tracking image assets across the docs site, tracking the source file is higher priority than tracking the page title - both from a tracing perspective and a file type perspective (the docs site contains both RST and MD files).

In addition, not sure we need to track via column J (has everything been updated) since previous columns track assets by type. Thoughts?

Hi @cwarnermm, I have changed the column name.

For column J, I included it because it will make it easier for the eyes to track all the changes at once. I tend to be verbose in these types of things, for clarity related to the overall status of the tasks and to speed things up. I have removed the respective column in the other sheet. Would you like me to remove it in this one as well?

[Rutam21]

@cwarnermm Do you have any specific pages in mind that have outdated screenshots?
I would suggest that we treat this ticket as the parent and create child tickets for each page where any contributor can contribute.
With that, I am also willing to work on up to 5 such child tickets if you have a list of such pages.

[yesbhautik]

@cwarnermm I already suggested before, we just have to organize the things, this updation of images and some things are just task of few hours, but still this issue is opened from last 1 year.
We can discuss it in detail if you wish. I have many of ideas as per industry standards for sure.

[cwarnermm]

@Rutam21 @yesbhautik - You both make excellent points and suggestions on how to tackle an issue as wide in scope such as this.

I see the following key outcomes as top priorities for product screenshots where community contributions are most welcome:

1. Remove all legacy image files that are no longer referenced anywhere in the Mattermost Product Documentation. I suspect that this effort would drastically reduce the number of images to maintain across future product releases.
2. Review and update image files referenced on a single docs page to align with standard screenshot expectations and the latest Mattermost interface.
3. (If needed) Identify and globally define any remaining image files that are used across multiple documentation pages, rather than defining repeatedly per page.
4. Identify a process to review and update all product screenshots annually aligned with Mattermost major releases.

I'm envisioning that this issue would be closed and replaced with the 4 issues listed above. Thoughts? Concerns?

[yesbhautik]

Assign me, let me try.

[yesbhautik]

hi, @cwarnermm. I need access to the Mattermost server to capture updated screenshots and other tasks, if you provide credential then it will be very helpful for me. Additionally, I've sent you a direct message on LinkedIn; please check it at your convenience.

[cwarnermm]

Thanks, @yesbhautik!! I'll review the list of potential images we can delete to confirm whether or not they're worth keeping/moving. I'll also identify any other caches of images we may need to review.

[yesbhautik]

Hello, @cwarnermm. I have reviewed the codebase and found that there are a total of 868 images in the ./source/images directory, with 443 of them being unused.

• Could you please confirm whether these images are utilized outside of this documentation codebase? If they are not, I can proceed with deleting the unused images.
• Additionally, could you verify if there are images stored in any other directories, excluding ./source/images?

List of unused images:

access_tokens_additional_roles.png
access_token_enable.png
access_token_manage_roles.png
access_token_settings.png
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AD_LDAP_SSO.png
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align1.jpg
align2.png
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attachment-icon.png
attachments-author.png
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attachments-example.png
attachments-fields.png
attachments-footer.png
attachments-image.png
attachments-pretext.png
attachments-text.png
attachments-thumb.png
attachments-titles.png
avatar-online-status-218x247.png
away.png
AzureApp_App_Directory_IDs.png
AzureApp_Copy_Client_ID.png
AzureApp_Copy_Secret.png
AzureApp_SetupMenu.png
blackberry_step2.png
blackberry_step3.png
blackberry_step4.png
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google_4_web_app.png
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Onyx.png
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Priority-Message-Icon.svg
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Quartz.png
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Sapphire.png
save-icon.png
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section_loop.gif
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websocket.png
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windows_3_confirm_mattermost_browser.png
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windows_5_iis_manager_url_rewrite.png
windows_6_http_to_https_redirect.png
zapier-ch1.png
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zapier-dynamic-fields.png
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zapier-error3.png
zapier-error4.png
zapier-oauth.png
zapier-trailing-space-error.png
zoom_api_key.png
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zoom_system_console.png
zoom_webhook.png
mobile\androidemojiskintones.png
mobile\appleemojiskintones.png
mobile\app_groups.png
mobile\code_signing.png
mobile\farebase_server_key.png
mobile\firebase_cloud_messaging.png
mobile\firebase_console.png
mobile\firebase_dashboard.png
mobile\firebase_google_services.png
mobile\firebase_project.png
mobile\firebase_register_app.png
mobile\firebase_sdk.png
mobile\firebase_settings.png
mobile\ios_account.png
mobile\ios_appid.png
mobile\ios_create_push_certificate.png
mobile\ios_csr.png
mobile\ios_edit_appid.png
mobile\ios_icloud.png
mobile\ios_keychain_create_cert_request.png
mobile\ios_keychain_export.png
mobile\ios_keychain_export_password.png
mobile\ios_keychain_export_save.png
mobile\ios_keychain_request_certificate.png
mobile\ios_keychain_save_cert_request.png
mobile\ios_keychain_select.png
mobile\ios_type.png
mobile\ios_upload_csr.png
mobile\proxy-config.png
mobile\running_ios.png
mobile\xcode_preferences.png
recipe\prod-vuln-incident1.png
recipe\prod-vuln-incident10.png
recipe\prod-vuln-incident2.png
recipe\prod-vuln-incident3.png
recipe\prod-vuln-incident4.png
recipe\prod-vuln-incident5.png
recipe\prod-vuln-incident6.png
recipe\prod-vuln-incident7.png
recipe\prod-vuln-incident8.png
recipe\prod-vuln-incident9.png

[yesbhautik]

Thanks, @yesbhautik!! I'll review the list of potential images we can delete to confirm whether or not they're worth keeping/moving. I'll also identify any other caches of images we may need to review.

Thanks @cwarnermm for quick responce, give me confirmation. SO, I can move forward to 2nd milestone of #6658.

[cwarnermm]

@yesbhautik - All SVG files in your list should not be deleted. SVG files are defined via /source/conf.py and are actively used across the docs set. Any image defined in conf.py is defined globally once and reused often using a shortcode. SVG files are typically product icon images. I'm going to pull all of the SVG files out of your list and confirm that they're all globally defined via conf.py.

Please omit all image files with a path of recipe/ from deletion. These files should not be deleted because they're actively being used in the code base.

Also, the following image files, defined via conf.py should not be deleted:

• online.png
• away.png
• dnd.png
• offline.png

No other image repositories need a review at this time. Thank you again for this comprehensive list! You're welcome to create a docs PR to remove all image files in your list except the SVG files and the recipe/ files.