diff --git a/docs/content_management/collaborative_editing_guide.md b/docs/content_management/collaborative_editing_guide.md new file mode 100644 index 0000000000..dac8471b4b --- /dev/null +++ b/docs/content_management/collaborative_editing_guide.md @@ -0,0 +1,86 @@ +--- +description: The collaborative editing product guide provides a full description of the features and benefits that this module brings to the clients. +--- + +# Collaborative editing product guide + +## What is collaborative editing + +Collaborative editing enables multiple users to work on the same content simultaneously. +The system automatically tracks changes, allowing seamless collaboration within a single content item. +Users can edit and review content in real time, making teamwork faster, more efficient, and streamlining the content review process. + +## Availability + +Collaborative editing is available in all [[= product_name =]] editions. + +## How does collaborative editing work + +Collaborative editing allows to work together on the same content item in real time. +This is done through a collaboration session. + +When you create a new draft of a content item, you can start a collaboration session by clicking the **Share** button. +This action generates a unique session for that draft. +You can invite other users to join the session, both internal and external. +Once they accept the invitation, they are able to join you in the editor and make changes in real time. + +Everyone in the session can see each other's updates as they happen—no more switching between tools or waiting for feedback. +This makes content creation and review faster, more interactive, and much easier to manage as a team. + +## Capabilities + +### Editing content item + +Real-time collaboration is enabled in rich text fields. +Other fields are disabled and can be only edited by the owner of the content item. + +Real-time collaboration is available for the following content types containing rich text fields: + +- Article +- Folder +- Form +- Product category +- Custom content types +- Product (without variants) + +## How to get started + +To start collaborative editing, you need to invite collaborators. +To do it, click the **Share** button, which creates a new collaboration session. +Then, in a pop-up window, you can invite users to newly created session. + +## Benefits + +### Real-time collaboration + +Collaborative editing enables multiple users to work on the same content item at the same time. +Everyone in the session can see changes as they happen, which eliminates the delays in feedback and updates or waiting for someone to finish editing before others can contribute. + +### Improved efficiency + +By allowing simultaneous editing, the content creation and review process becomes significantly faster. +Team members can work together and finalize content in a fraction of the time it would take with a standard workflow. + +### Enhanced teamwork + +All the users invitated to the collaboration session can share ideas, make suggestions, and refine each other’s work in a shared environment, fostering a stronger sense of team ownership and collaboration. + +### Seamless feedback loop + +Users can share and receive feedback instantly within the same editing interface. +This reduces the need to switch between apps or track changes manually. + +### Simplified content review process + +With real-time access to the same draft, reviewers can jump in, provide input, and approve content more quickly. +This streamlines the entire review cycle and minimizes delays caused by version confusion or slow feedback. + +### Cross-functional collaboration + +Collaborative editing allows teams to involve users from across the organization. +Their input can be integrated directly into the editing process, leading to more accurate and aligned content. + +### Change tracking + +All changes made by the editors belonging to the session are automatically tracked, so you can see what was edited, by whom, and when. +This provides full transparency and makes it easy to review. \ No newline at end of file