Expunge Assist: Accomplishment Summary for HfLA Website 2020-2024

[mariaweissman]

Overview

We need to write brief summaries of project accomplishments for each year of the project's life, to go on the website's accomplishments page.

Action Items

• Review the accomplishments on resource 1.02 to see how they are worded, and note the following: Accomplishments on the Hack for LA website are:
  • readable even if you don't know anything about the project
  • short
  • clearly articulated achievements that funders would care about
  • list partners if available
• Find and review all previous onesheets
  • Find all the one sheets (check Project's Google Drive resource 1.03) and link the folder to resource 1.04.03. If there are multiple folders, create 1.04.03.01, 1.04.03.02, etc. indented under 1.04.03)
  • Review all previous project onesheet drafts under 1.04 (including edit history)
• Search the project's repo for any accomplishment issues, add any links you find to a comment
  • Go to the project repo issue tab (resource 1.05)
  • review all closed issues, looking for details of your project's progress that you could use in your accomplishment summary, noting the accomplishment and date of completion
  • Put the links relevant to that search under the below heading in chronological order

  ### Project or CoP's repo issue searches
  

• for each search you perform, indicate what you searched in the filter bar to get the result and link it to the URL (e.g.,)

  #### Searches
  - [Replace with what you searched for in the Filter bar]
  - [Replace with what you searched for in the Filter bar]
  - [Replace with what you searched for in the Filter bar]
  

• Draft a brief paragraph describing what the project accomplished for each year
• Update the epic issue (resource 1.01)
  • Add the following comment

  We have completed the accomplishments for 2020-2024
  

  • Add the label updated
  • Add the label ready for org rep
  • Move to the questions/review column on the Team Tasks project board

Resources/Instructions

• 1.01 Accomplishments epic
• 1.02 Hackforla.org website, about page, accomplishments section: https://www.hackforla.org/about/#accomplishments
• 1.03 Expunge Assist project Google Drive
• 1.04 One Sheets:
  • 1.04.01 One sheet from product-management repo
  • 1.04.02 One sheet link from Hack for LA website (Overview)
  • 1.04.03 Folder with One sheet drafts on Expunge Assist's Google Drive
• 1.05 Expunge Assist Issues Tab

[mariaweissman]

Project or CoP's repo issue searches

• Create Project One Sheet #56
• Outreach to public libraries and community orgs. to learn how they protect user information on public computers  #62
• Partnership Reach-out  #68
• Run Personal Generator by Attorney  #98
• Conduct comparative analysis #166
• Create a Communication Style Guide #167
• Discovery research on potential partner organizations #186
• Partnership outreach plan #187
• Discovery research on potential government partners #190
• Review revised one sheet #204
• Create a pitch deck #215
• utilize the new expunge assist domain name #220
• Map out research goals and instruments with UCLA law students #246
• Introductory stakeholder meeting with United Food and Commercial Workers Union (UFCW) 324 #271
• Create a declaration letter and survey items #272
• Declaration Letter Structure #275
• Competitive analysis for marketing #356
• Content Guidelines #358
• Competitive analysis for marketing #356
• Replace statement generator as home screen for expungeassit.org with website created by design team  #391
• Create Public Facing Wiki for Usability Testing  #401
• Change "What We've accomplished so far " section of Landing Page on Figma #436
• Interviews w/ Legal Pros (Research Plan or Outreach?) #440
• Create Interview Guide for Legal Clinic Professionals  #441
• Review of expungeassist.org for strategy #472
• EA: Documenting research process in Wiki  #473
• Internal Testing Final Report  #562
• Create Product Launch Timeline  #583
• Create a Site Map of EA Website #584
• Competitive / Comparative Analysis #612
• Create research roadmap for each target user group #727
• Create LinkedIn Post for Terminology Surveys Dissemination #860
• Update EA Project One Sheet  #868
• EPIC: Accessibility Testing - Dev Team  #1060
• 2023 End of Year EA Team Reflection #1066
• 1066 includes is a Figjam board with 2023 Achievements/ Wins/ Celebrations Stickies here
• All Teams Survey (Create, Send & Summarize Findings) #1361
• Create Team Charter #1404
• Team Updates for Bonnie Review #1410
• Bonnie Expunge Assist Review (for PM/Org Meeting) #1442

[mariaweissman]

Searches

• accomplished
• reflect
• launch
• MVP
• streamline

[mariaweissman]

History
In 2019, Hack for LA (HfLA) participated in a National Day of Civic Hacking (NDoCH) on the themes: justice, equity, and record clearance. Along with 80+ other volunteer civic tech organizations from around the country, HfLA identified local ways to use tech in the domain of record clearance, launching a project now called Expunge Assist. The project’s aim is to facilitate expungement for Californians with criminal records.

2020

• 11/2020 Created first Project One Sheet summarizing the work Expunge Assist (then called The Record Clearance project) had done to showcase what we’re working on actively. Create Project One Sheet #56
• 11/2020 Reached out to public libraries and community orgs to learn how to protect user information on public computers Outreach to public libraries and community orgs. to learn how they protect user information on public computers  #62
• 12/2020 Reached out to nonprofits and clinics that might be a good fit as partners Partnership Reach-out  #68
• 12/2020 Began working with a lawyer to comb through the personal statement generator designs and copy Run Personal Generator by Attorney  #98

2021

• 3/2021 Began discovery research on potential partner organizations. Used the information collected through online searches to inform our outreach strategy. Discovery research on potential partner organizations #186
• 4/2021 Revised One Sheet Review revised one sheet #204
• 5/2021 Created an Expunge Assist Communication Style Guide Create a Communication Style Guide #167
• 5/2021 Launched expungeassist.org utilize the new expunge assist domain name #220
• 5/2021 Mapped out research goals and instruments with UCLA law students Map out research goals and instruments with UCLA law students #246
• 5/2021 First introductory stakeholder meeting with UFCW expungement clinics Introductory stakeholder meeting with United Food and Commercial Workers Union (UFCW) 324 #271
• 8/2021 Created a Pitch Deck for a 15 minute presentation about our personal statement generator that we can share with potential partners, investors, and new volunteers Create a pitch deck #215

2022

• 1/2022 Conducted a comparative analysis to compare to other products in the same category Conduct comparative analysis #166
• 1/2022 Developed an outreach plan in order to partner with organizations that work in the related areas Partnership outreach plan #187 Discovery research on potential government partners #190
• 6/2022 Created an Internal Testing Final Report Internal Testing Final Report  #562
• 8/2022 Created a Site Map of EA Website Create a Site Map of EA Website #584

2023

• 11/2023 Expunge Assist Terminology Survey for Legal Professionals posted to LinkedIn

2024

• 3/2024 Updated Expunge Assist Project One Sheet Update EA Project One Sheet  #868
• 5/2024 Completed Accessibility Testing Epic EPIC: Accessibility Testing - Dev Team  #1060
• 8/2024 Created and implemented an internal survey to identify best practices and pinpoint opportunities for process improvements, leading to enhanced efficiency and collaboration across teams All Teams Survey (Create, Send & Summarize Findings) #1361
• 7/2024 Stakeholder review of the Expunge Assist Site and Letter Generator, gathering valuable feedback and aligning expectations for future development Bonnie Expunge Assist Review (for PM/Org Meeting) #1442 (completed alpha testing)
• 11/2024 Developed and secured team-wide agreement on a Team Charter for the Expunge Assist project, clearly defining project objectives, measurable goals, and ensuring alignment and buy-in from all team members Create Team Charter #1404
• [ ]

[mariaweissman]

2025-01-31

Review 1 with Bonnie at Org Meeting:

• Org meeting with bonnie notes: put entire list in EA wiki

• Add to 2020:

  • Conducted participant observation at NDICA’s expungement clinic and conducted interviews with organizers, public defenders and pro se applicants to map user journeys
  • Met with industry experts and researchers to document the expungement process in CA

• My next steps: Create paragraphs by year in the website format and create new comments with them here

[mariaweissman]

2020

Conducted participant observation and interviews at NDICA’s expungement clinic to map user journeys and collaborated with experts to document California's expungement process.

11/2020 created the first Project One Sheet to summarize our work, and reached out to public libraries and community organizations to learn how to protect user data on public computers. Began working with a lawyer to refine the personal statement generator.

2021

5/2021 launched expungeassist.org and held our first introductory stakeholder meeting with UFCW’s expungement clinics to explore potential partnerships and expand impact.

2023

11/2023 posted the Expunge Assist Terminology Survey for Legal Professionals on LinkedIn to engage the legal community and gather valuable feedback.

2024

5/2024 updated the Expunge Assist Project One Sheet to reflect our progress. 7/2024, completed alpha testing to validate the platform’s functionality.