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<!DOCTYPE html><html lang="en" dir="ltr"><head><meta charset="utf-8"><meta name="viewport" content="width=device-width,initial-scale=1,viewport-fit=cover"><link rel="apple-touch-icon" sizes="180x180" href="/static/icons/apple-touch-icon.png"><link rel="icon" type="image/png" sizes="32x32" href="/static/icons/favicon-32x32.png"><link rel="icon" type="image/png" sizes="16x16" href="/static/icons/favicon-16x16.png"><link rel="manifest" href="/static/icons/site.webmanifest"><link rel="mask-icon" href="/static/icons/safari-pinned-tab.svg" color="#f15a24"><link rel="shortcut icon" href="/static/icons/favicon.ico"><meta name="msapplication-TileColor" content="#da532c"><meta name="msapplication-config" content="/static/icons/browserconfig.xml"><meta name="theme-color" content="#ffffff"><meta property="og:site_name" content="Data Stewardship Wizard"><meta property="og:title" content="The DSW Story"><meta property="og:description" content="The DSW story originates in the Netherlands where Dr Rob Hooft of the Dutch Techcentre for Lifesciences (DTL) started collecting knowledge about data stewardship around 2012."><meta name="description" content="The DSW story originates in the Netherlands where Dr Rob Hooft of the Dutch Techcentre for Lifesciences (DTL) started collecting knowledge about data stewardship around 2012."><meta property="og:image" content="https://ds-wizard.org/static/ogimages/dsw-story.png"><meta property="og:image:width" content="1200"><meta property="og:image:height" content="627"><meta name="twitter:card" content="summary_large_image"><meta name="twitter:site" content="@dswizard_org"><link rel="canonical" href="https://ds-wizard.org/dsw-story"><link href="https://fonts.googleapis.com/css?family=Open+Sans:400,600,700&display=swap" rel="stylesheet"><link href="/style.css?e754aec574c248c16e7ef56b9700d423072e93f7" rel="stylesheet"><script async src="https://www.googletagmanager.com/gtag/js?id=UA-120469224-1"></script><script async src="/script.js?e754aec574c248c16e7ef56b9700d423072e93f7"></script><title>The DSW Story | Data Stewardship Wizard</title></head><body><header class="_16cooldJN5YaK6DRo_T4lB"><div class="_3JYnSDFoyNo1hGOxqYGgf8"><div class="ANkx1UGfTqS8yCzjWhyl-"><a href="/"><img src="/static/dsw-logo-horizontal-color-transparent.svg" alt="DSW"></a></div><nav class="_1_J86Tn-kVAhNs2EvoOGQl"><a class="_116UvZ3yGGMevjp0b7bwts" data-menu="features">Features<i class="_29xnFyds_8cm7JdJwfZJcG vKhbeDQwrYj8Je2Xo28ig"></i></a><a class="_116UvZ3yGGMevjp0b7bwts" data-menu="usecases">Use Cases<i class="_29xnFyds_8cm7JdJwfZJcG vKhbeDQwrYj8Je2Xo28ig"></i></a><a class="_116UvZ3yGGMevjp0b7bwts" data-menu="learn">Learn<i class="_29xnFyds_8cm7JdJwfZJcG vKhbeDQwrYj8Je2Xo28ig"></i></a><a class="_116UvZ3yGGMevjp0b7bwts" href="/about">About</a></nav><a class="_18VZVIBAl9kjgcTrnmvMc6 WneDSunFAr8Iw2oRDXK0w _1_vdCTYM7rdLjCxYugvzE" href="/get-started">Get Started</a><a class="_2IQl9n3zNWiwoDAyXw2Sob" id="mobile-menu-open"><i 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Models</strong><span>Capture the knowledge needed to build DMPs</span></a><a href="/fair"><i class="_29xnFyds_8cm7JdJwfZJcG _3DTz3-W40AdwVnBcHOcGWs"></i><strong>FAIR</strong><span>Get guidance on how to make your data FAIR</span></a><a href="/integrations"><i class="_29xnFyds_8cm7JdJwfZJcG Lyfgd4GmXoGpoZxpRCx88"></i><strong>Integrations</strong><span>Integrate DSW with existing tools and services</span></a><a href="/machine-actionability"><i class="_29xnFyds_8cm7JdJwfZJcG T6jHRtlHrBzIyiuvyEz90"></i><strong>Machine-Actionability</strong><span>Build data management plans for machines</span></a></nav><nav><a href="https://registry.ds-wizard.org" target="_blank"><strong>DSW Registry</strong><span>Browse existing knowledge models and DMP templates</span></a><a href="https://storage-costs-evaluator.ds-wizard.org" target="_blank"><strong>Storage Costs Evaluator</strong><span>Simple estimation of storage costs based on your needs</span></a></nav></div><a data-menu-mobile="usecases">Use Cases<i class="_29xnFyds_8cm7JdJwfZJcG vKhbeDQwrYj8Je2Xo28ig"></i></a><div class="_1CzfQ_ia3JL__Ju4Wj-1S2" data-submenu-mobile="usecases"><nav><a href="/researcher"><i class="_29xnFyds_8cm7JdJwfZJcG Arp6k0myjnM2QLJ2Y_Bci"></i><strong>Researcher</strong><span>Collaborate on data management plans</span></a><a href="/data-steward"><i class="_29xnFyds_8cm7JdJwfZJcG owJofgqyDn-xxgU-5T_IT"></i><strong>Data Steward</strong><span>Build and manage knowledge models</span></a><a href="/funder"><i class="_29xnFyds_8cm7JdJwfZJcG _1Dru1lWFLyden6mVT9upkD"></i><strong>Funder</strong><span>Effectively guide grant applicants</span></a><a href="/university"><i class="_29xnFyds_8cm7JdJwfZJcG _1tBKndgik7bBxb1FAsk32O"></i><strong>University</strong><span>Support researchers and their projects</span></a><a href="/enterprise"><i class="_29xnFyds_8cm7JdJwfZJcG _1oVVV1CsznnlopHEnSMfKg"></i><strong>Enterprise</strong><span>Plan data management to profit</span></a><a href="/success-stories"><i class="_29xnFyds_8cm7JdJwfZJcG _1Nzi0icYvm46ZMJg05dn62"></i><strong>Success Stories</strong><span>Explore how others use DSW</span></a></nav><nav><a href="/beyond-data-management-plans"><strong>Beyond Data Management Plans</strong><span>Learn how DSW has been used in other domains</span></a></nav></div><a data-menu-mobile="learn">Learn<i class="_29xnFyds_8cm7JdJwfZJcG vKhbeDQwrYj8Je2Xo28ig"></i></a><div class="_1CzfQ_ia3JL__Ju4Wj-1S2" data-submenu-mobile="learn"><nav><a href="https://guide.ds-wizard.org"><i class="_29xnFyds_8cm7JdJwfZJcG _271BS8BP1VRoQ6hUle8qo1"></i><strong>User Guide</strong><span>All you need to know about how to use DSW</span></a><a href="/video-tutorials"><i class="_29xnFyds_8cm7JdJwfZJcG _2ED4JI0dD-kwlUMl5RaaCE"></i><strong>Video Tutorials</strong><span>Learn about DSW by watching videos</span></a><a href="/resources"><i class="_29xnFyds_8cm7JdJwfZJcG _2P4nESJoGlcSsbcjWcfNb-"></i><strong>Resources</strong><span>Learn about DSW by reading publications</span></a></nav><nav><a href="/data-stewardship"><strong>What is Data Stewardship</strong><span>And how DSW can help with that</span></a><a href="/comparison"><strong>DSW Compared to Other Tools</strong><span>Features you might miss in other tools</span></a><a href="/dmponline-alternative"><strong>Switch from DMPonline</strong><span>Differences between DSW and DMPonline</span></a></nav></div><a href="/about">About</a></nav><a class="_16hc5mbEoiyyt9FEx63net WneDSunFAr8Iw2oRDXK0w _1_vdCTYM7rdLjCxYugvzE" href="/get-started">Get Started</a></div></div></header><div class="_1flhr9bAiw8sT7utrCndBy _27GhWHknHESSRNIRUicWxD"><h1>The DSW Story</h1><p>The DSW story originates in the Netherlands where Dr Rob Hooft of the Dutch Techcentre for Lifesciences (DTL) started collecting knowledge about data stewardship around 2012, when taking part in discussions on the introduction of Data Management Plans by national funder ZonMw, and formalised it in the form of a hierarchical mind map. After collecting information at lectures and from discussions for some time, the mind map grew to over 600 items and was almost as tall as Rob when printed out for an ELIXIR meeting. This was when Dr Hooft started thinking about programming a tool for navigating through the map.</p><p>In the Spring of 2015, Dr Robert Pergl from the Faculty of Information Technology of Czech Technical University (CTU) in Prague, Czech Republic, started working on dynamic web forms systems. CTU had freshly joined ELIXIR CZ infrastructure at that time, and together with the Head of Node, Dr Jiří Vondrášek, Dr Pačes, and Dr Pergl opened the topic of data management. The dynamic web forms system was developed to make a user-friendly questionnaire to gather information about data management practices in ELIXIR CZ.</p><figure><img src="/static/pages/dsw-story/1.jpg" alt="Robert Pergl and Jiří Vondrášek"><figcaption>Robert Pergl and Jiří Vondrášek</figcaption></figure><p>The key moment when the DSW idea was conceived was when these two roads met in the Autumn of 2015, at the ELIXIR CZ meeting, where Dr Pergl presented his work. Dr Hooft was present, as was a FAIR visionary prof. Barend Mons of Leiden University Medical Centre, at that time ELIXIR NL Head of Node, who said, "Rob has this brilliant mind map, and you have such a nice questionnaire tool, why don't you put it together?" And so they did. In the Autumn of 2016, the first version of The Data Stewardship Wizard was released, effectively bringing the mind map knowledge in the form of an interactive questionnaire with hints, follow-up questions, additional links to resources and experts in the field, and it started to get attention and feedback from the future user community.</p><figure><img src="/static/pages/dsw-story/2.jpg" alt="Barend Mons, Robert Pergl and Marek Suchánek"><figcaption>Barend Mons, Robert Pergl and Marek Suchánek</figcaption></figure><p>Dr Pergl was then joined in his efforts by his students, a doctoral candidate Marek Suchánek, MSc, and master students Vojtěch Knaisl and Jan Slifka. They started improving the DSW prototype, and in 2018, an entirely rewritten production-ready version of DSW was released. Since then, DSW grew to a professional-grade rock-solid software tool built on cutting-edge software technologies with regular releases bringing an ever-growing set of features requested by its community.</p><figure><img src="/static/pages/dsw-story/3.jpg" alt="Rob Hooft, Vojtěch Knaisl and Marek Suchánek"><figcaption>Rob Hooft, Vojtěch Knaisl and Marek Suchánek</figcaption></figure><p>The uniqueness of DSW lies in the combination of skillfully crafted software and its valuable contents – the Knowledge Model encompassing the data stewardship domain. It represents a tool that gives guidance, decision support, and learning – the learning aspect was strongly increased by organically linking parts of the book by prof. Barend Mons, Data Stewardship for Open Science in 2018, which structure follows the mind map.</p><p>Clearly, the success of DSW has been achieved not only by the quality of software and its unique content but also thanks to the support of ELIXIR CZ and ELIXIR NL. Over time, other ELIXIR nodes started contributing, and a very nice and active community started forming, resulting in the embedding of DSW as "The ELIXIR data management tool".</p><figure><img src="/static/pages/dsw-story/4.jpg" alt="ELIXIR All Hands 2019"><figcaption>ELIXIR All Hands 2019</figcaption></figure><p>The impact of DSW goes beyond life science and ELIXIR with the strong presence in the efforts and projects of the GO FAIR initiative and the GO FAIR Foundation. Apart from being a tool helping to make the research results FAIR as part of good data stewardship, the DSW proved to be a versatile technology – the so-called FIP Wizard became a part of the <a href="https://www.go-fair.org/how-to-go-fair/" target="_blank" rel="noopener">Three-point FAIRification Framework of GO FAIR</a>, a solution "How to GO FAIR" and its engine were used in the VODAN-in-a-box project in 2020, a solution for gathering and storing FAIR COVID data.</p><p>DSW is also a key component of the EU project "ELIXIR CONVERGE", a 3-year project from 2020-2023, in which all the ELIXIR nodes participate. In ELIXIR CONVERGE, DSW interacts with <a href="https://rdmkit.elixir-europe.org" target="_blank" rel="noopener">RDMkit</a>: creating mutual references, and that way presenting research data management knowledge to different audiences together. DSW's knowledge model also benefits from the experience brought together in ELIXIR CONVERGE.</p><p>DSW became strongly community-driven in 2020. Dr Jana Freeman joined the Czech team as the Community Manager and started her excellent job of handling communications, social media, organising events, and also doing training and managing the user documentation. After a few months, she was reinforced by Tereza Machačová in the role of an intern. To steer the development of DSW also "from the top", the Advisory Board was founded in the Autumn of the same year. It is formed by the representatives of major adopters of DSW.</p><figure><img src="/static/pages/dsw-story/5.jpg" alt="DSW team at teambuilding hike"><figcaption>DSW team at teambuilding hike</figcaption></figure><p>A quality of a tool is not only given by the quality of its make but very much by quality-in-use. At DSW, we are very much aware that good training is very important to get our users at peak effectiveness in data management planning. This is why we regularly organise training on features and topics. Even more important in this respect are training organised by various ELIXIR nodes that are more focused on specific use cases and scenarios of users.</p><p>Funding by sponsors ELIXIR, ELIXIR CZ and the Ministry of Education, Youth and Sports of the Czech Republic provides sustainable operation and development of an open-source, free version of DSW operated on CESNET infrastructure. To satisfy the high demands of industry and practice, the Codevence company was founded by the team in 2020 to offer professional custom-tailored services for commercial companies.</p><p>Today, DSW is used by thousands of users from many universities, organisations, and several major commercial companies. 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