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resources.tex
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%
%\eucommentary{Please provide the following:
%\begin{compactitem}
%\item
%a table showing number of person/months required (table 3.4a)
%\item
%a table showing 'other direct costs' (table 3.4b) for participants where
%those costs exceed 15\% of the personnel costs (according to the budget
%table in section 3 of the administrative proposal forms)
%\end{compactitem}}
%
\TheProject applies for a total budget of \textbf{\euro 5,956,255.00} as the amount
required achieving the objectives. The total budget is described in the subsequent
sections together with the staff effort necessary to implement the action (Table 3.4.1).
The necessary physical resources, the quantities of each and when they would be
needed has been carefully determined on the base of the following criteria:
\begin{enumerate}
\item \textbf{Historical information} the partners involved are well experienced in the
Jupyter development, software for education, processing and scale-up; past experiences
from each partner has been taken into consideration to evaluate what, and in what
quantities, different resources will be needed in the project.
\item \textbf{Work plan structure} the deliverables and milestones identified in the project work plan.
\item \textbf{The inputs necessary to resource planning}; further, the timetable of activities has helped to identify when each resource will be needed in the project.
\item \textbf{Resource pool description} the resources available in the consortium have
been carefully analysed in order to avoid any duplicating of existing resources
and allocate efficiently and effectively the resources necessary.
\item \textbf{Cost estimating} The approximated costs of the resources needed to
complete successfully the project activities has been estimated on the base
of: a) Resource planning results, b) Activity duration estimation (Gantt and effort form),
c) Commercially available data on durables and consumables needed,
d) Preliminary Risk Assessments.
The financial allocation among the 11 partners reflects the tasks committed by each partner
and the collaborative nature of the project itself. On the whole, the financial allocation is
well-balanced and homogeneous.
\end{enumerate}
\subsubsection{Management Level Description of Resources and Budget}
\label{sect:budget-details}
\paragraph{Staff efforts}
\eucommentary{Please indicate the number of person/months over the whole
duration of the planned work, for each work package, for each participant.
Identify the work-package leader for each WP by showing the relevant
person-month figure in bold.}
The \TheProject project is gathering sites with core developers from
the Jupyter project and history in open source software development,
and brings them together with domain specialists from a range of
domains. The major investment of the project is in software
development, which is realised through person time and displayed in table~3.4.1.
\ifgrantagreement.\else{} %
\wpfig[label=fig:staffeffort,caption=Summary of Staff Efforts]
\fi
\paragraph{Travel, dissemination, and outreach}
The nature of this proposal -- of providing a framework that allows
design and deployment of innovative services -- means that the project
has the potential to have high impact for EOSC. At the same time, it
requires input from and engagement with a significant number of
stakeholders, including potential users of the services such as
scientists, developers of other services and other EOSC-funded
projects, other open science software projects, and the developing
EOSC itself. Consequently, requirements capture, networking, feedback,
training and education workshops and outreach activities are all
important, and the second highest cost for this project.
\subparagraph{Guidelines for travel and dissemination}
\label{sect:budget-details-travel}
We use the following guidelines for expected travel expenses:
\euro{2500} for attendance of a typical one week international
conference outside Europe (including travel, subsistence,
accommodation and registration), \euro{1250} for a corresponding
conference in Europe, \euro{750} for a one-week visit of a project
partner, for instance for coding sprints and one-to-one
research visits. We expect a similar cost per week while hosting
visitors. For the half-yearly project meetings, we expect on average a
cost of \euro{500} for travel, accommodation and subsistence.
Anticipated activities:
\begin{enumerate}
\item \emph{Project meetings}: For the 9 project meetings that take place every 6 months, we expect
the PI from each site to attend all of them (cost of 9 * 500 = \euro{4500}). For
a researcher, we also expect that they attend all such project meetings
(\euro{4500}).
\footnote{PI and researcher roles are defined for each site in section \ref{sec:participants}}
We include in this item local expenses for the
organization and catering of meetings, travel, accommodation and
subsistence of attendants.
\item \emph{Hosting visitors}: We expect that the site spends \euro{2000} per year to host
external visitors contributing to the project (total \euro{8000}).
\item \emph{Site visits}: We expect the researcher to carry out 3 one-week visits to other sites
(each at \euro{750}) every year, totalling 3 * 4 * 750 = \euro{9000}
over 4 years).
\item
\emph{Conference dissemination}: We expect the researcher to attend on average 1
international conference and 1 European meeting per year (cost of 4 *
2500 + 4 * 1250 = \euro{15000}) and the investigator to attend the
equivalent of one international or two
European gatherings (totals \euro{10000}).
\item \emph{Advisory board}: For organisation, catering and attendance
of 5 advisory board members to 5 meetings (kickoff and then
annually), we budget \euro{750} per person and meeting, and allocate
the total of \euro{18750} to \site{SRL}'s travel budget only.
%\item
%\emph{Dissemination material}: We expect that each site spends an
%average of \euro{2000} to participate to the production of
%dissemination material for the project such as website, logos, flyers,
%posters, goodies, explainer comics or videos, hiring professionals
%when needed.
\end{enumerate}
Where there are multiple investigators per site, they will share the
travel and associated costs outlined above. Where there are multiple
researchers, or researchers not employed for the full 48 months, the
travel budget is adapted accordingly.
\subparagraph{Guidelines for outreach costs}
\label{sect:budget-outreach-publication-charges}
\emph{Publication charges}: We also request \euro{3000} per partner to pay for open
access publication charges. (Some partners have other means do pay
these costs, and for them these are not needed.)
\label{sect:budget-outreach-workshops}
\emph{Workshops}: We request funds for dissemination and outreach
activities such as workshops that facilitate community building,
provide training and disseminate best practice and encourages
sustained contributions of the community to the project and beyond the
lifetime of the funding. For a one-week workshop that we organise,
we will typically use meeting rooms of the project partners to minimise
cost, and assume a cost of 400 EUR per participant to provide location
and subsidise accommodation and catering for attendees. A workshop for 10 people
will thus cost about \euro{4000}. Participants
donate their time and need to fund their travel from other sources. By
partially contributing to the attendance cost, we hope to enable PhD
students to engage with the project and expect positive effects on the
sustainability of the activities, by embedding the tools and knowledge
with the next generation of scientists.
To support dissemination of the project, we also expect modest
expenses for websites and logo design, flyers, posters, goodies, explainer
comics or hiring professional support when needed.
Details are given in the tables in section \ref{resources.summary} below
and in the work packages.
\bigskip
\subsubsection{Resource summaries for consortium member sites}
\label{resources.summary}
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%
% Guidelines for completion of partner specific resource summary:
%
%
% Please explain how many person months for each person are
% requested. Say who is the local lead. Say anything that helps to
% understand why people are recruited as you plan, in particular if
% this deviates from having one research for 48 months. We can also
% use this bit of the proposal (and the table, see below) to address
% any other unusual arrangements.
%
%
% The table should contain all non-staff costs (the EU requests that
% this table must be present if the non-staff costs exceed
% 15% of the total cost, but it is good practice and will show
% openness and transparency that we show the data for all partners).
%
% Link back from the table to the work packages and tasks for which
% the expenses are required. Add information that makes it easier to
% understand why the expenses are justified.
%
% To refer to a task in a work package, use "\taskref{WP-ID}{TASK-ID}" where
% WP-ID is the ID of the work package:
% WP#: WP-ID - full title
% ----------------------
% WP1: 'management' - Management
% WP2: 'community' - Community Building and Engagement
% WP3: 'component-architecture' - Component Architecture
% WP4: 'UI' - User interfaces
% WP5: 'hpc' - High Performance Computing
% WP6: 'dksbases' - Data/Knowledge/Software-Bases
% WP7: 'social-aspects' - Social Aspects
% WP8: 'dissem' - Dissemination
%
%
% and "TASK-ID" is the ID of the task. You can set this using
%
% \begin{task}[id=TASK-ID,title=Math Search Engine,lead=JU,PM=10,lead=JU]
%
% To refer to deliverables, use "\delivref{WP-ID}{DELIV-ID}" where DELIV-ID is
% the ID of the deliverable that can be set like this:
%
% \begin{wpdeliv}[due=36,id=DELIV-ID,dissem=PU,nature=DEM]
% {Exploratory support for semantic-aware interactive widgets providing views on objects
% represented and or in databases}
% \end{wpdeliv}
%
%
% The table is pre-populated with entries most sites are likely
% to need. If a line does not apply to you, just delete it. If you need
% an extra line, then add it. Use common sense: the number of rows should not
% be very big, but at the same time it is useful to give some breakdown/explanation
% of costs.
%
%
% Eventually, try to create you entry similar in style to the others.
% (The Southampton entry is fully populated, so use this as guidance
% if in doubt.)
%
%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
In this section we briefly describe the requested resources. See the
participant descriptions in the description of the consortium for the
specific role of each member.
Some partners do not require all the costs outlined above in
section~\ref{sect:budget-details} and have accordingly reduced their
requirements below. \bigskip
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\paragraph{Resources Simula Research Laboratory}
% See line 122 in
% https://docs.google.com/spreadsheets/d/1vXm5Z2pIWIf6UCWWkXDQ4Fti8PM6xBnpXNhehUAKmuk/edit#gid=322027044 for details
%
% Travel
% Assume PI (50%) and 2 FTE researchers
%
% Project meetings:
% 3 * 9000 = 27,000
% Hosting visitors = 8000
% Site visits 2 * 9000 = 18000
% Conference dissemination = 2 * 15000 + 1 * 10000 = 40000
%
% Publication costs: 3000
% Workshops: 4 x 10 people = 16,000
%
%
%
% Cloud computing
% financial audit
% laptops
\site{SRL} requests 124 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{SRL}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 98250 & Travel for PI and 2 researchers and the advisory board (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 16000 & Workshops (40 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 3500 & Financial audit \\\hline
& 7500 & Consumables (3 High Performance laptops for workshops,
sprints, dissemination ) \\\hline
\textbf{Total}
& 128250\\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at Simula
Research Laboratory
(all in \texteuro)}\vspace*{-1em}
\end{table}
%% %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
%% \paragraph{Resources Facility}
%%
%% \site{...} requests
%% X person months for
%%
%% \taskref{wpid}{taskid}
%%
%%
%% \bigskip
%% \begin{table}[H]
%% \begin{tabular}{|r|r|p{8.5cm}|}
%% \hline
%% \textbf{2: \site{SRL}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
%% \textbf{Travel}
%% & XXX & Travel (see \ref{sect:budget-details-travel})\\\hline
%% \textbf{Publication charges}
%% & XXX & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%% %%\textbf{Equipment}
%% %% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
%% \textbf{Other goods and services}
%% & XXX &
%% \\\hline %\taskref{WP-ID}{TASK-ID} \delivref{WP-ID}{DELIV-ID}
%% \textbf{Total}
%% & XXX\\\cline{1-2}
%% \end{tabular}
%% \caption{Overview: Non-staff resources to be committed at CNRS (all in \texteuro)}\vspace*{-1em}
%% \end{table}
%%
%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
\paragraph{Resources CNRS Observatoire Astronomique de Strasbourg}
\site{CDS} requests 18 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{CDS}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 13750 & Travel for PI and $\approx$0.4 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 4000 & Workshop (10 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Total}
& 20750 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at CNRS-ObAS (all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources \'Ecole Polytechnique}
\site{EP} requests 52 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{EP}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 45000 & Travel for PI and 1 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 8000 & Workshop (20 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 5000 & Financial audit \\\hline
\textbf{Total}
& 61000 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at \'Ecole Polytechnique
(all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources EGI}
\site{EGI} requests 24 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{EGI}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 20750 & Travel for PI and 0.5 researchers (see
\ref{sect:budget-details-travel})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 4500 & Financial audit \\\hline
& 180000 & Cloud computing (180k; 5k/month) for
operation of services including \taskref{eosc}{eu-binder}.
\\\hline
\textbf{Total}
& 205250 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at EGI (all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources European XFEL}
\site{XFEL} requests 123 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{XFEL}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 79500 & Travel for PI and 2 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 16000 & Workshops (40 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 6500 & Financial audit \\\hline
& 7500 & Consumables (3 High Performance laptops for workshops,
sprints, dissemination ) \\\hline
\textbf{Total}
& 112500 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at European XFEL (all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources INSERM}
\site{INSERM} requests 39 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{INSERM}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 37300 & Travel for PI and $\approx$0.8 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 4000 & Workshop (10 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
% & 3500 & Financial audit \\\hline
& 2500 & Consumables (1 High Performance laptop for workshops,
sprints, dissemination) \\\hline
\textbf{Total}
& 46800 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at INSERM
(all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources QuantStack}
\site{QS} requests 48 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{QS}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 51000 & Travel for PI and 1 researcher (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 8000 & Workshops (40 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 4000 & Financial audit \\\hline
& 2500 & Consumables (1 High Performance laptop for workshops,
sprints, dissemination ) \\\hline
\textbf{Total}
& 68500 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at QuantStack (all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources University of Oslo}
\site{UIO} requests 27 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{UIO}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 28060 & Travel for PI and $\approx$0.5 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 8000 & Workshop (20 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
% & 3500 & Financial audit \\\hline
& 2500 & Consumables (1 High Performance laptop for workshops,
sprints, dissemination) \\\hline
\textbf{Total}
& 41560 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at University
of Oslo
(all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources University Paris-Sud}
\site{UPSUD} requests 42 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{UPSUD}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 35375 & Travel for PI and $\approx$0.75 researchers (see
\ref{sect:budget-details-travel})\\\hline
\textbf{Workshops} & 13500 & 2 workshops (34 attendees in total) (see the guidelines \ref{sect:budget-details-travel})\\\hline
% \textbf{Publication charges}
% & 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
% \textbf{Other goods and services}
% & 3500 & Financial audit \\\hline % Done internally for this kind of expenses at Paris-Sud
% & 2500 & Consumables (1 High Performance laptop for workshops,
% sprints, dissemination) \\\hline
\textbf{Total}
& 48875 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at University
Paris Sud
(all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources University of Silesia}
\site{SIL} requests 24 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{SIL}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 25750 & Travel for PI and 0.5 researchers (see
\ref{sect:budget-details-travel})\\\hline
%\textbf{Workshops} & 8000 & Workshop (20 attendees in total) (see \ref{sect:budget-details-travel})\\\hline
\textbf{Publication charges}
& 3000 & Open access publication charges (see \ref{sect:budget-outreach-publication-charges})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
% & 3500 & Financial audit \\\hline
& 52000 & Contracted development \\\hline
& 2500 & Consumables (1 High Performance laptop for workshops,
sprints, dissemination) \\\hline
\textbf{Total}
& 83250 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at University of Silesia
(all in \texteuro)}\vspace*{-1em}
\end{table}
\paragraph{Resources Wild Tree Tech}
\site{WTT} requests 36 person months to provide the effort required.
\bigskip
\begin{table}[H]
\begin{tabular}{|r|r|p{8.5cm}|}
\hline
\textbf{\site{WTT}} & \textbf{Cost (\euro)} & \textbf{Justification} \\\hline
\textbf{Travel} & 36145 & Travel for PI and 0.75 researchers (see
\ref{sect:budget-details-travel})\\\hline
%%\textbf{Equipment}
%% & 0 & \\\hline %\taskref{WP-ID}{TASK-ID}
\textbf{Other goods and services}
& 4000 & Financial audit \\\hline
& 2500 & Consumables (1 High Performance laptop for workshops,
sprints, dissemination) \\\hline
\textbf{Total}
& 42645 \\\cline{1-2}
\end{tabular}
\caption{Overview: Non-staff resources to be committed at Wild Tree Tech
(all in \texteuro)}\vspace*{-1em}
\end{table}