Bookings can be made through our website www.uasc.co.nz
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- The cost of staying at UASC lodge for members is NZD$40.00 per night
- (NZD$60.00 for a Friday/Saturday single night booking). For guests
- (who may only stay with a current member), the cost is NZD$60.00 per
- guest per night or NZD$80.00 for staying Friday/Saturday night only.
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- Members must be aware of and understand the club’s cancellation policy
- (below) before booking.
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- Bookings will be confirmed instantly; you will receive an email
- confirming your booking.
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- Cash payments are not accepted by UASC, even when staying at the
- lodge. All payments must be received through the online booking
- system.
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- When booking using lodge credits, the total cost will be deducted from
- your available credit. You may book nights using a combination of
- lodge credit and paying by card; however, the lodge credit will be
- used first. The full terms for using lodge credits can be found here.
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Booking Information for Members
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- Members requiring changes to their booking dates must communicate this
- request via email to the bookings officer at bookings@uasc.co.nz. The
- cancellation policy will apply to any alterations.
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- The occupancy limit of the lodge is 32 members. Members or non-members
- without bookings will be refused accommodation if the lodge is full,
- which may result in disciplinary action.
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Booking Information for Guests
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- Members can bring non-member guests throughout Sunday-Thursday nights.
- Guests must be paid for upon booking by emailing bookings@uasc.co.nz.
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- Members are responsible for any non-members they bring along,
- including any damage they sustain to club property.
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- The cancellation policy (below) for guests differs from regular
- member bookings.
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- Guest bookings can be declined during periods of high demand to
- prioritise member bookings.
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- Once a guest booking has been confirmed via email the dates are
- final. There will be a delay in booking confirmation and an invoice
- will be sent. Any changes to the agreed booking are considered
- cancellations and will be processed via the cancellation policy
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- Group bookings for non-members can be organised by contacting the
- bookings officer at bookings@uasc.co.nz
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General Rules
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- It is assumed you will arrive after 7 pm on the first night of your
- booking, and therefore, dinner will not be prepared for you. You can
- request dinner on your arrival night by emailing custodian@uasc.co.nz
- at least two days before arrival.
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- UASC lodge credits expire on the 31st of December each year, are not
- transferable to the next ski season and are non-transferable to
- another person.
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- Any matter arising not covered here will be dealt with at the
- discretion of the UASC Committee. All decisions are final.{" "}
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- For any booking disputes, please email the Club Booking Officer at
- bookings@uasc.co.nz. Correspondence will be dealt with at the next
- meeting of the committee.
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- The club’s cancellation rules are set out below. UASC is a non-profit
- student club that survives on a limited income, and by cancelling at the
- last minute, we may be unable to find someone else to fill the gaps.
- Please keep this in mind when making a booking.
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- All cancellations must be formally communicated via email to the
- Bookings Officer at bookings@uasc.co.nz in accordance with the
- specified timelines and procedures.
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Member Cancellations
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- To receive a cash or bank transfer refund, an administration fee of
- NZD $5.00 will be charged, and the Bookings Officer must be contacted
- more than seven days prior to the booking.
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- To receive a credit towards a future night, the Booking Officer must
- be contacted more than five days prior to the booking.
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- Cancellations made within five days will not receive a cash refund or
- lodge credit.
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Guest Cancellations
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- To receive a cash or bank transfer refund, an administration fee of
- NZD $10.00 will be charged, and the Bookings Officer must be contacted
- more than ten days prior to the booking.
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- Cancellations made within ten days will not receive a cash refund or
- lodge credit.
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Further Information
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- Cash refunds may be issued in special circumstances that prevent you
- from getting down to the mountain, as long as the Bookings Officer is
- notified, who has the sole authority to make this decision. If they
- feel it is necessary, they can take it to the committee for a
- decision.
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- If a night or weekend is fully booked and you would like to express
- your interest in being on a waiting list, an email can be sent to the
- Bookings Officer, who will notify those on that list if there is a
- cancellation.
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- Changing the dates of a booking is considered a cancellation and will
- be dealt with as specified here.
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- UASC will not give refunds if you have gone down to the lodge and
- decided to come home early due to bad weather.
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Road and Weather Conditions
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- If access to the mountain is closed, i.e. the upper Bruce Road or
- State Highways are officially closed, and you cannot get to the lodge,
- you can claim a refund in the form of credit. This must be claimed by
- contacting the Bookings Officer within a week of the night that was
- booked and not used.
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- Please be aware that if the State Highways or the upper Bruce Road are
- restricted to 4WD or chains, then we will not issue refunds. It is the
- member’s responsibility to check weather reports, state highway
- reports and forecasts to ensure that the lodge is accessible and to
- carry chains if necessary.
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- For further enquiries or assistance, please direct your correspondence
- to bookings@uasc.co.nz.
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- Any other circumstances or issues that are not covered here will be
- dealt with at the discretion of the UASC Committee. All decisions made
- by the committee are final.
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- If you are unsatisfied with any of the above or want to dispute any
- booking and/or cancellation, please contact the Bookings Officer.
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- It is important that all members and guests conduct themselves in a
- responsible manner while at the UASC lodge, any associated lodges and UASC
- events. They must show the utmost respect for their own safety, the safety
- and well-being of other guests, and for the lodge or venue itself. By
- staying at or visiting the lodge, or attending any UASC affiliated events
- you are agreeing to the following rules. If you do not adhere to these
- rules, you may face suspension of your membership or in extreme cases,
- expulsion from the club.
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Lodge Rules
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- Everyone staying at or visiting the lodge shall acquaint themselves
- with the fire and safety procedures and comply immediately with fire
- or other safety drills, alarms, instructions, and procedures.{" "}
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- Everyone at the lodge is expected to take all reasonable steps to
- ensure the safety and well-being of themselves, other members, and
- guests.
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- Everyone staying at the lodge is to sign up for a chore and they are
- to complete their duty in a reasonable timeframe.
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- Breakfast and lounge clean-up duties are to be done before skiing or
- boarding that day.
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- All other duties require common sense as to when they should be
- completed. If unsure, then ask the custodian or any senior member of
- the club.
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- All people staying in or visiting the lodge are required to treat each
- other kindly. Any violence, discrimination, or bullying of any kind
- will not be tolerated.{" "}
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- All instructions issued by the custodian or any member of the
- committee must be strictly adhered to.{" "}
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- Members and guests are to take responsibility for their bunk area as
- well as all communal areas, making sure that they are clean, tidy, and
- properly looked after.
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- The food kept in the food store is only for members and guests for
- breakfast and dinner. The custodian or their appointee will point out
- what food is to be used for those meals.{" "}
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- Outside of breakfast and dinner, any food prepared is not to be the
- club's and must be cleaned up by the person/s making the food.
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- Do not help yourself to food or drinks that do not belong to you
- regardless of whether it is the club's or another guest's.
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- All visitors to the lodge who are not staying at the UASC lodge or
- another lodge booked by UASC must be approved and introduced to the
- custodian and/or a member of the committee.
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- The custodian room, committee room, and food store are out of bounds
- for members and guests unless permission is granted by the custodian
- or a member of the committee.
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- UASC is not responsible for the loss, theft, or damage of any personal
- belongings. Guests are responsible for their personal belongings.
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- Damage of any lodge property must be reported to the custodian
- immediately. If damage is deemed to be purposeful or reckless, the
- perpetrator may be responsible for repairs.
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- The UASC Lodge is a drug & smoke-free environment; vaping is only
- allowed outdoors.
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Drinking and Partying Rules:
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- All members and guests must ensure they drink responsibly when at the
- lodge.
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- Anybody found to consistently put themselves or others in danger, or
- being a general nuisance as a result of consuming alcohol will be
- given two warnings, followed by a suspension of membership if the
- behaviour continues.
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- All empties are to be put in the appropriate recycling bins as they
- are finished
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- Music must be off by 1am during regular weekday/weeknight bookings or
- at the custodian/committee's discretion.
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- All members, guests, committee and custodians are expected to clean up
- any and all of their messes as they occur, with appropriate cleaning
- supplies
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Staying in Other Lodges while Affiliated with UASC:
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- While staying in any lodge or accommodation as either a UASC member or
- a guest to a UASC event these rules will serve as a minimum and
- members/guests are expected to know both these rules and the rules of
- the lodge they are staying at.
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- Any complaints received by the committee about any conduct of any
- member staying in another lodge will be deemed as a severe disregard
- of these rules and treated as such.
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Grounds for Suspension or Expulsion of Membership:
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- Any blatant or severe disregard for the above rules will go before the
- committee as per the constitution for suspension or expulsion of
- membership, as per the contitution.
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- Given that the Committee shall first call upon that member or
- members for an explanation of their conduct,{" "}
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- The Committee shall hear what they may wish to urge in her or his
- defence.
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- The decision of the Committee thereon shall be final and binding,
- and shall not be subject to review by any person or body.
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- As per the constitution, the president or their representative may
- temporarily suspend a member from enjoyment of any or all of the
- privileges of membership until the next meeting of the Committee, or
- for any period for less than one month in duration.
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- All members have the right to voice a complaint or concern about the
- behaviour, actions or conduct of another member. These can be directed
- to the wellbeing officers' email/ form, or any committee members' club
- email address.
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- If a complaint or concern is voiced to the wellbeing officers, the
- officers will first try to resolve the issue through informal action
- or mediation between the parties. This complaint or concern will not
- be voiced to the whole committee. If this issue is unable to be
- resolved, the wellbeing officers will raise the complaint or concern
- with the President. If it still goes unresolved, the complaint or
- concern will be raised with the committee, and will be reviewed at
- the next committee meeting to determine if there are grounds to
- pursue the complaint or concern further, and reach a resolution.
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- If an email is directly sent to any committee member's club email
- address, the complaint or concern will be reviewed at the next
- committee meeting to determine if there are grounds to pursue the
- complaint or concern further.
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- All discussions and proceedings related to conflict resolution or
- disciplinary matters shall be treated with utmost confidentiality.
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- Any other conduct not covered by these rules that is deemed
- unacceptable, by any member of the club or person or group will be
- reviewed by the committee and dealt with as they see fit in accordance
- with the constitution.
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