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location entry extent migrated to top container note field without context #19

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graykr opened this issue Jan 8, 2025 · 0 comments
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location and top container records issues related to location information or top containers

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@graykr
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graykr commented Jan 8, 2025

When the migrator converts a location entry from Archon into a top container (or multiple top containers) and a linked location in ASpace, it copies the data found in the "extent" field for the location (e.g., 0.9 cubic feet) into the "notes" field in the top container record. This removes the ability of archivists to run meaningful reports on this field, but more importantly is highly misleading if the top container originated from a location entry describing more than one box (though this should be less common once we have all/nearly all of the boxes with barcodes in Archon).

For example;

In Archon:
Content: 1-3
Extent: 0.9 cubic feet

In ASpace:
1st top container:
Indicator: 1
Note: 0.9 cubic feet

2nd top container:
Indicator: 2
Note: 0.9 cubic feet

3rd top container:
Indicator: 3
Note: 0.9 cubic feet

This is very confusing since each of the boxes 1, 2, and 3 would likely be only 0.3 cubic feet each (though they could also be 0.2, 0.3, and 0.4 cubic feet). It would be better to have the note (since it is a note!) provide context, such as: "Described as content 1-3 with extent 0.9 cubic feet in Archon" (for cases where the tool is splitting into multiple top containers like this).

@graykr graykr added the location and top container records issues related to location information or top containers label Jan 8, 2025
@graykr graykr self-assigned this Jan 28, 2025
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location and top container records issues related to location information or top containers
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