Create Board-2019-10-21.md

_minutes/Board-2019-10-21.md

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+---
+layout: single
+title: "2019-10-21 Board Meeting"
+menu: "main"
+date: 2019-10-21
+excerpt: "Financial review, Workshop updates, Social sciences and Blog posts"
+---
+## Agenda
+* Financial State Review by Geraldine 
+* Status on oncoming workshops
+    * Ecology (November)
+    * Genomics (November)
+    * Spring 2020
+* Social Sciences 
+* Blog posts
+
+
+## Attendees
+Board members: Brian Stucky, Elise Morrison, Eve Bohnett, Vratika Chaudhary (chair), Jenicca Poongavanan (secretary), Hao Ye, Geraldine Klarenberg; Guests: Alethea Lynn Gieger
+
+## Last Meeting Minutes
+* Approved
+
+## Intro do data analysis workshop
+* we have the website up and mostly finished.
+* Have a registration form set up. 
+* Website - there's currently a placeholder for the registration link - we first are going to email the donors the registration link before it gets put on the website. 
+* Sponsors to email this week: WEC, Libraries, UFII, IFAS, UFBI, Museum
+    * How do we want to "invite" IFAS to priority registration?
+    * Likely will focus on the REC program for IFAS, give priority registration to other donors
+* We can then send the list to IFAS and other donors.
+* Next week we would send out the general assignment.
+* We need an instructor meeting to confirm the curriculum. The week before the workshop (likely Thurs/Friday Oct 31 or Nov. 1st). 
+* We need to make sure of the schedule - when one lessons starts and ends. 
+
+## Genomics workshop
+* A general wait list - google sheets. Has specification about what workshop they're waitlisted for, use this to know who to contact for which workshop. Link: https://docs.google.com/spreadsheets/d/1P_DpY6tSnkCNwNyUUn8OL0f5NmJPW-876WpbafmXnmc/edit?pli=1#gid=0  
+* There might be a genomics waitlist - TBC
+    * currently only one person on the waitlist for the genomics workshop
+
+
+## Waitlist 
+* How we handle the waitlist. The idea was that the participants should keep an eye on the announcements. 
+* See above re: general waitlist link
+
+## Certificates and instructors 
+* We do not provide any certificates to the instructors. 
+* * Everytime we organise a workshop, we need to keep tract of the instructors because we have an eligibility criteria. They should have taught, help or attended a minimum of two workshops. Those criteria can be found on UF carpentries wiki : https://github.com/UF-Carpentry/website
+
+
+## Financial State Review
+* ResBaz lunches: board had approved one lunch (up to $500), SharpSpring already covered one (reconciled), registration contributed to costs as well
+* Geraldine is writing up more detailed information on how certain processes are organised over the year. We have a gold membership from the Carpentries. 
+* We have an agreement with the Carpentries: link
+* Instructors are offered an allowance.
+* We have a seat on the carpentries Member Council, we have not been very active so far.
+* We don't organize workshops at other institutions, we usually direct them to speak with Carpentries directly
+* We have a list of funders. IFAS is our biggest funder. 
+* We have a couple of certified instructors at the other RECs. 
+* This year because the IFAS funding is new, we would suggest to provide a bigger allowance to instructors. 
+* Meeting with the dean and the new board members - Is the funding coming in annually? 
+* Spring - we need to talk to people about funding. The financial year ends July 1st.
+* We get some money from workshops as well with a slight 'profit' generally.
+* We also have powerpoint presentations, where we put the logos of our funders. 
+* We have ~$5500 for travel awards and REC workshops. We also can expect more travel award from Dr Michailidis. 
+* For regular travel awards (2 at $500 each), we should announce soon, so people can plan travel
+* Any payments that need to be made for the carpentries goes through Alethea. We need to present her with the receipt.
+
+## Other items: 
+* For next agenda: 
+    * Spring social: try for early to mid spring semester for social, before March instructor training
+    * Instructor workshop planning (tentatively March)
+
+* When announcing upcoming workshops, add both workshops on one email announcement: Vratika will send out donor announcement, Brian will send out museum announcement, 
+    * Geraldine will check with the letter that we sent to them: she checked, we didn't make a commitment to priority registration
+    * If we haven't made a committment to it, we will announce normally 
+    * They will raise it with their meeting with the Dean
+        * Is it a benefit that they want to receive?
+        * If so, how would they like to go about it?
+            * Best option, get them an IFAS focused workshop in the spring
+* How to organise an instructor workshop is listed on Wiki. 
+* Meeting next week - Oct 29th at 3:45pm. Then every other week after
+
+
+## Officer positions
+* Vratika: Chair 
+* Jenicca: secretary