From 0056e780495cc8a8c95fa7ac03e430282cd0f4f4 Mon Sep 17 00:00:00 2001 From: Jenicca <55807813+Jenicca@users.noreply.github.com> Date: Tue, 22 Oct 2019 19:43:27 -0400 Subject: [PATCH] Create Board-2019-10-21.md --- _minutes/Board-2019-10-21.md | 87 ++++++++++++++++++++++++++++++++++++ 1 file changed, 87 insertions(+) create mode 100644 _minutes/Board-2019-10-21.md diff --git a/_minutes/Board-2019-10-21.md b/_minutes/Board-2019-10-21.md new file mode 100644 index 0000000..27a9c4c --- /dev/null +++ b/_minutes/Board-2019-10-21.md @@ -0,0 +1,87 @@ +--- +layout: single +title: "2019-10-21 Board Meeting" +menu: "main" +date: 2019-10-21 +excerpt: "Financial review, Workshop updates, Social sciences and Blog posts" +--- +## Agenda +* Financial State Review by Geraldine +* Status on oncoming workshops + * Ecology (November) + * Genomics (November) + * Spring 2020 +* Social Sciences +* Blog posts + + +## Attendees +Board members: Brian Stucky, Elise Morrison, Eve Bohnett, Vratika Chaudhary (chair), Jenicca Poongavanan (secretary), Hao Ye, Geraldine Klarenberg; Guests: Alethea Lynn Gieger + +## Last Meeting Minutes +* Approved + +## Intro do data analysis workshop +* we have the website up and mostly finished. +* Have a registration form set up. +* Website - there's currently a placeholder for the registration link - we first are going to email the donors the registration link before it gets put on the website. +* Sponsors to email this week: WEC, Libraries, UFII, IFAS, UFBI, Museum + * How do we want to "invite" IFAS to priority registration? + * Likely will focus on the REC program for IFAS, give priority registration to other donors +* We can then send the list to IFAS and other donors. +* Next week we would send out the general assignment. +* We need an instructor meeting to confirm the curriculum. The week before the workshop (likely Thurs/Friday Oct 31 or Nov. 1st). +* We need to make sure of the schedule - when one lessons starts and ends. + +## Genomics workshop +* A general wait list - google sheets. Has specification about what workshop they're waitlisted for, use this to know who to contact for which workshop. Link: https://docs.google.com/spreadsheets/d/1P_DpY6tSnkCNwNyUUn8OL0f5NmJPW-876WpbafmXnmc/edit?pli=1#gid=0 +* There might be a genomics waitlist - TBC + * currently only one person on the waitlist for the genomics workshop + + +## Waitlist +* How we handle the waitlist. The idea was that the participants should keep an eye on the announcements. +* See above re: general waitlist link + +## Certificates and instructors +* We do not provide any certificates to the instructors. +* * Everytime we organise a workshop, we need to keep tract of the instructors because we have an eligibility criteria. They should have taught, help or attended a minimum of two workshops. Those criteria can be found on UF carpentries wiki : https://github.com/UF-Carpentry/website + + +## Financial State Review +* ResBaz lunches: board had approved one lunch (up to $500), SharpSpring already covered one (reconciled), registration contributed to costs as well +* Geraldine is writing up more detailed information on how certain processes are organised over the year. We have a gold membership from the Carpentries. +* We have an agreement with the Carpentries: link +* Instructors are offered an allowance. +* We have a seat on the carpentries Member Council, we have not been very active so far. +* We don't organize workshops at other institutions, we usually direct them to speak with Carpentries directly +* We have a list of funders. IFAS is our biggest funder. +* We have a couple of certified instructors at the other RECs. +* This year because the IFAS funding is new, we would suggest to provide a bigger allowance to instructors. +* Meeting with the dean and the new board members - Is the funding coming in annually? +* Spring - we need to talk to people about funding. The financial year ends July 1st. +* We get some money from workshops as well with a slight 'profit' generally. +* We also have powerpoint presentations, where we put the logos of our funders. +* We have ~$5500 for travel awards and REC workshops. We also can expect more travel award from Dr Michailidis. +* For regular travel awards (2 at $500 each), we should announce soon, so people can plan travel +* Any payments that need to be made for the carpentries goes through Alethea. We need to present her with the receipt. + +## Other items: +* For next agenda: + * Spring social: try for early to mid spring semester for social, before March instructor training + * Instructor workshop planning (tentatively March) + +* When announcing upcoming workshops, add both workshops on one email announcement: Vratika will send out donor announcement, Brian will send out museum announcement, + * Geraldine will check with the letter that we sent to them: she checked, we didn't make a commitment to priority registration + * If we haven't made a committment to it, we will announce normally + * They will raise it with their meeting with the Dean + * Is it a benefit that they want to receive? + * If so, how would they like to go about it? + * Best option, get them an IFAS focused workshop in the spring +* How to organise an instructor workshop is listed on Wiki. +* Meeting next week - Oct 29th at 3:45pm. Then every other week after + + +## Officer positions +* Vratika: Chair +* Jenicca: secretary