diff --git a/_includes/navigation.html b/_includes/navigation.html index 241f5ad..2ff190c 100644 --- a/_includes/navigation.html +++ b/_includes/navigation.html @@ -5,16 +5,8 @@
  • Key Dates
    • -
  • Info for Module - Leaders
  • Info for PGTAs
    • -
  • Info - for Research Fellow/Associate -
    • -
  • Info - for CS Undergraduates -
  • Contacts
    • diff --git a/index.md b/index.md index 98266fa..967e8c4 100644 --- a/index.md +++ b/index.md @@ -1,13 +1,13 @@ -## UCL Computer Science Postgraduate Teaching Assistants (PGTAs) and Undergraduate Intern Teaching Support +## UCL Computer Science Postgraduate Teaching Assistants (PGTAs) -Process and guidance for Computer Science (CS) modules that need Postgraduate Teaching Assistants (PGTA). There is a -separate route for Undergraduate Intern Teaching Support roles. +This site is for PGTA applicants only and is accessible outside of UCL. -Anyone who meets the essential criteria for a role may apply. +Guidance for module leaders can be found within +the [UCL Computer Science staff intranet pages](https://liveuclac.sharepoint.com/sites/CSteaching/SitePages/EDUCATION--PGTA-Support.aspx). -| [PGTA applicants](./pgta.html) | [UG Intern applicants](./intern.html) | -|:--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|:----------------------------------------------------------| -| UCL research student (PhD)
    Research Assistant
    Research Fellow
    Research Associate
    External applicant 1
    Computer Science Masters student (restrictions apply) | UCL Computer Science undergraduate
    in years 2, 3 and 4 | +| [PGTA applicants](./pgta.html) | [UG Intern applicants](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=ugti) | +|:--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|:-----------------------------------------------------------------------------------------------------------------------------------------------------| +| UCL research student (PhD)
    Research Assistant
    Research Fellow
    Research Associate
    External applicant 1
    Computer Science Masters student (restrictions apply) | UCL Computer Science undergraduate
    in years 2, 3 and 4 | 1 In line with the [UCL PGTA Code of Practice](https://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice#Selection%20of%20Postgraduate%20Teaching%20Assistants), diff --git a/keydates.md b/keydates.md index 923a7cc..525dc6a 100644 --- a/keydates.md +++ b/keydates.md @@ -1,7 +1,3 @@ -## Key dates (2023/24) - -Please submit actual hours for exam marking as soon as possible after the work is complete. - ## Key dates (2024/25) ### PGTA diff --git a/hours.md b/old/hours.md similarity index 100% rename from hours.md rename to old/hours.md diff --git a/intern.md b/old/intern.md similarity index 100% rename from intern.md rename to old/intern.md diff --git a/ml.md b/old/ml.md similarity index 99% rename from ml.md rename to old/ml.md index e7a6193..6234b00 100644 --- a/ml.md +++ b/old/ml.md @@ -1,5 +1,7 @@ ## PGTA process for Module Leaders +The section has been removed. Please refer to the departmental intranet pages. + ### Summary 1. Module leads (ML) submit a budget request form. Please select the link for your module: diff --git a/old/pgta.md b/old/pgta.md new file mode 100644 index 0000000..bf84724 --- /dev/null +++ b/old/pgta.md @@ -0,0 +1,179 @@ +## PGTA Process for UCL Research Students, UCL Research Assistants, UCL CS Masters students and External applicants + +### Summary + +1. Check + the [advertised vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=pgta) +2. Apply using [this form](https://forms.gle/FPm55u7NmGE89jga8) +3. Attend + an [Introductory Gateway Workshop](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops) + . If you have attended in a previous year then you do not need to attend again. + +**You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW +retrospectively, by law.** Failure to present your RTW, or to apply through the proper channels will result in you not +being paid. + +**All UCL CS Research Students are asked to contribute a minimum of 40 hours**. Teaching is an integral part of your +training at UCL, as explained in your offer letter. You are expected to get involved and make things better for our +Computer Scientists! + +
    + +In this section: + +- [Eligibility](#eligibility) +- [Recruitment process (steps)](#steps) +- [What is not permissible](#what-is-not-permissible) +- [Contract changes](#contract-changes) +- [Payment](#payment) +- [Training](#training) + + +### Eligibility + +All PGTAs must be resident in the UK and provide evidence of Right to Work (RTW) such as a passport (UK & Ireland) or +UKVI share code. + +While we welcome external (i.e. not at UCL) applicants, +the [UCL PGTA code of practice](https://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice#Selection%20of%20Postgraduate%20Teaching%20Assistants) +requires that we consider applicants from UCL first. + +#### Restrictions for Computer Science Masters student applicants + +MSc students from the department of Computer Science can apply for Term 2 roles where module leaders have indicated that +they will consider MSc applicants - please check the [MSc applicants vacancy list](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=msc). + +MSc students can work for a maximum of 40 hours in total in Term 2. + +### Steps + +Matching TAs and modules proceeds as follows: + +----------- + +#### 1) Apply + +Each CS Research Student is asked to contribute a minimum of 40 hours and a maximum of 180 hours (average 6 hours per +week) in each academic year to a COMP or IEP module. Undergraduate modules are a priority, and need your help the most. +Note that: + +- Please check with your PhD advisor if you would like to work more than 40 hours. +- A PGTA cannot work more than 180 hours/year or 6 hours/week. +- For those on a Tier-4 visa, there is an additional 20 hours/week limit. + +Check +the [vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec). + +More info about each module is available in the [module catalogue](https://www.ucl.ac.uk/module-catalogue/). + +You are advised to check the module timetable to see when classes are scheduled using +the [UCL timetable](https://timetable.ucl.ac.uk/tt/homePage.do). Use the Custom Timetable option and change the year to +the next academic year (see top right of the screen). + +To apply, please complete this [form](https://forms.gle/1trseuvYNAHdjeeK9). + +All vacancies will be released on the same day. After 10 working days all applications will be sent to the module +leaders to review. Any applications received after the initial deadline may still be considered but priority will be +given to those submitted before the deadline. + +#### 2) Get an offer + +The [Departmental lead for PGTAs](mailto:csc.postgradta@ucl.ac.uk) will inform applicants if they were successful within +no more than 20 working days after the vacancy was published. + +#### 3) Get a contract + +PGTAs are employed as members of staff on short-term contracts. + +Accepted applicants will need to provide [CSHR](mailto:computerscience.hr@ucl.ac.uk) with the required documents, +including the Right-To-Work (RTW) +information. + +[CSHR](mailto:computerscience.hr@ucl.ac.uk) will be in touch once your position is confirmed to onboard you. + +You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW +retrospectively, by law. Failure to present your RTW, or to apply through the proper channels will result in you not +being paid. + +#### 4) Qualify + +PGTA are required to attend a three-hour Introductory Gateway +Workshop ([schedule and registration here](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops) +). + +- This only needs to be done once, ever. +- Attendees will be paid at the standard hourly rate. +- You can TA before attending the Gateway Workshop. Attend a session at the earliest available date this year. + +To receive payment for the workshop, please include in the hours in your timesheet and provide evidence of completion (e.g. screenshot of the training record showing +completion/attendance). + +See [Training](#training) for information on optional training and guidance. + + +----------- + +### What is not permissible + +Under no circumstances should Module Leads contact applicants, or vice versa, directly to appoint them to modules, +without following the steps above. + +A PGTA must in no circumstances work before their RTW has been agreed; a contract is requested and +the [CSHR](mailto:computerscience.hr@ucl.ac.uk) team tells you to do so. You cannot be paid if you attempt to do so. + +### Contract changes + +Changing PGTA hours once they have been allocated is to be avoided and PGTAs should not change their hours. If you think +you will work more or fewer hours than agreed, you should talk to your ML in the first instance before changing hours. +The ML will need to gain budget approval from [Sarah Sanders](mailto:csc.postgradta@ucl.ac.uk) before any increases can +be authorised. Any reduction in hours, could result in overpayment, which will be recalled by UCL. + +### Payment + +The PGTA starting salary is paid at Grade 6, spine point 21 pro rata. You will increment a spine point each year of +service as a PGTA. For current salaries refer to the [UCL salary scales](https://www.ucl.ac.uk/human-resources/sites/human_resources/files/2023-24_ucl_non-clinical_grade_structure_with_spinal_points_august_2023_update.pdf) + +You will also receive a market supplement of £6,200 pro rata for first your first year of teaching in the department of +Computer Science rising to £13,800 pro rata thereafter. + +Please check your spine point and market supplement and notify [CSHR](mailto:computerscience.hr@ucl.ac.uk) if you +believe it to be incorrect. + +You also benefit from annual leave paid as lump sum at the end of your studies. For more information on the conditions, +see [HR and finance advice for PGTAs here](https://www.ucl.ac.uk/pg-teaching-opportunities-hub/home/getting-started-pgta-ucl) +. + +The PGTA FTE will be determined by the total amount of hours worked, and will be calculated based upon the current term +dates. i.e. if someone is allocated 100 hours and the term is 10 weeks their FTE will be calculated over the 10 week +period, however the PGTA may be required to work some of those hours, outside of term time in preparation for the module +but their total work must not exceed their allocated hours. + +PGTAs who work across more than one term will have their FTE calculated across both terms. + +A PGTA will remain on our records at the end of their working period on 0% FTE, unless a resignation form is submitted. + +There is no timesheet system. + +### Training + +As stated in the [Qualify](#4-qualify) section, all PGTAs must complete UCL's Arena for PGTAs Introductory Workshop ( +previously called Arena One). + +Optionally a TA may wish to apply for recognition of their TA skills by applying for +a [Higher Education Authority (HEA) Associate Fellowship](https://www.ucl.ac.uk/teaching-learning/professional-development/ucl-arena/arena-fellowship) +award. + +For module specific activities such as marking, supporting tutorials etc., please seek guidance from the module lead. + +Further guidance on the TA role can also be found at: + +- [UCL PGTA Code of Practice](http://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice) +- [Neil's Common Room YouTube channel](https://www.youtube.com/@neilscommonroom7313/playlists) has some great <5 minute + video tips from Neil Sutherland in the School of Management specifically for TAs. +- [UCL Arena for PGTAs](https://moodle.ucl.ac.uk/course/view.php?id=11905) PGTA training pathways and further + information. +- [UCL PGTA Hub](https://www.ucl.ac.uk/pg-teaching-opportunities-hub/) is a centralised UCL resource for guidance on the + PGTA role, training and case studies at UCL. +- [Higher Education Academy knowledge hub](https://www.advance-he.ac.uk/knowledge-hub) has guidance aimed nationally as + higher education teaching. + diff --git a/ra.md b/old/ra.md similarity index 100% rename from ra.md rename to old/ra.md diff --git a/pgta.md b/pgta.md index 0004a18..b7aad20 100644 --- a/pgta.md +++ b/pgta.md @@ -1,33 +1,4 @@ -## PGTA Process for UCL Research Students, UCL Research Assistants, UCL CS Masters students and External applicants - -### Summary - -1. Check - the [advertised vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=pgta) -2. Apply using [this form](https://forms.gle/FPm55u7NmGE89jga8) -3. Attend - an [Introductory Gateway Workshop](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops) - . If you have attended in a previous year then you do not need to attend again. - -**You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW -retrospectively, by law.** Failure to present your RTW, or to apply through the proper channels will result in you not -being paid. - -**All UCL CS Research Students are asked to contribute a minimum of 40 hours**. Teaching is an integral part of your -training at UCL, as explained in your offer letter. You are expected to get involved and make things better for our -Computer Scientists! - -
    - -In this section: - -- [Eligibility](#eligibility) -- [Recruitment process (steps)](#steps) -- [What is not permissible](#what-is-not-permissible) -- [Contract changes](#contract-changes) -- [Payment](#payment) -- [Training](#training) - +## Information for PGTAs ### Eligibility @@ -38,129 +9,43 @@ While we welcome external (i.e. not at UCL) applicants, the [UCL PGTA code of practice](https://www.ucl.ac.uk/human-resources/postgraduate-teaching-assistant-code-practice#Selection%20of%20Postgraduate%20Teaching%20Assistants) requires that we consider applicants from UCL first. -#### Restrictions for Computer Science Masters student applicants - -MSc students from the department of Computer Science can apply for Term 2 roles where module leaders have indicated that -they will consider MSc applicants - please check the [MSc applicants vacancy list](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec?mode=msc). - -MSc students can work for a maximum of 40 hours in total in Term 2. - -### Steps - -Matching TAs and modules proceeds as follows: - ------------ - -#### 1) Apply - -Each CS Research Student is asked to contribute a minimum of 40 hours and a maximum of 180 hours (average 6 hours per -week) in each academic year to a COMP or IEP module. Undergraduate modules are a priority, and need your help the most. -Note that: - -- Please check with your PhD advisor if you would like to work more than 40 hours. -- A PGTA cannot work more than 180 hours/year or 6 hours/week. -- For those on a Tier-4 visa, there is an additional 20 hours/week limit. - -Check -the [vacancies](https://script.google.com/macros/s/AKfycbzz2en51FJDuL9udZgfhFb2NvQ4PmDpp4pU4Hn-b757eukx4Jqjhib_8PCaG49rBQBQFg/exec). - -More info about each module is available in the [module catalogue](https://www.ucl.ac.uk/module-catalogue/). - -You are advised to check the module timetable to see when classes are scheduled using -the [UCL timetable](https://timetable.ucl.ac.uk/tt/homePage.do). Use the Custom Timetable option and change the year to -the next academic year (see top right of the screen). - -To apply, please complete this [form](https://forms.gle/1trseuvYNAHdjeeK9). - -All vacancies will be released on the same day. After 10 working days all applications will be sent to the module -leaders to review. Any applications received after the initial deadline may still be considered but priority will be -given to those submitted before the deadline. - -#### 2) Get an offer +Computer Science MSc students are eligible to apply for specific Term 2 vacancies to a maximum of 40 hours. -The [Departmental lead for PGTAs](mailto:csc.postgradta@ucl.ac.uk) will inform applicants if they were successful within -no more than 20 working days after the vacancy was published. +### Application and hiring process -#### 3) Get a contract - -PGTAs are employed as members of staff on short-term contracts. - -Accepted applicants will need to provide [CSHR](mailto:computerscience.hr@ucl.ac.uk) with the required documents, -including the Right-To-Work (RTW) -information. - -[CSHR](mailto:computerscience.hr@ucl.ac.uk) will be in touch once your position is confirmed to onboard you. - -You cannot work until your RTW evidence has been verified by a member of UCL staff, and we cannot verify RTW -retrospectively, by law. Failure to present your RTW, or to apply through the proper channels will result in you not -being paid. - -#### 4) Qualify - -PGTA are required to attend a three-hour Introductory Gateway -Workshop ([schedule and registration here](https://www.ucl.ac.uk/teaching-learning/professional-development/arena-one/gateway-workshops) -). - -- This only needs to be done once, ever. -- Attendees will be paid at the standard hourly rate. -- You can TA before attending the Gateway Workshop. Attend a session at the earliest available date this year. - -To receive payment for the workshop, please email evidence of completion (e.g. screenshot of the training record showing -completion/attendance) to . - -See [Training](#training) for information on optional training and guidance. - - ------------ - -### What is not permissible - -Under no circumstances should Module Leads contact applicants, or vice versa, directly to appoint them to modules, -without following the steps above. - -A PGTA must in no circumstances work before their RTW has been agreed; a contract is requested and -the [CSHR](mailto:computerscience.hr@ucl.ac.uk) team tells you to do so. You cannot be paid if you attempt to do so. - -### Contract changes - -Changing PGTA hours once they have been allocated is to be avoided and PGTAs should not change their hours. If you think -you will work more or fewer hours than agreed, you should talk to your ML in the first instance before changing hours. -The ML will need to gain budget approval from [Sarah Sanders](mailto:csc.postgradta@ucl.ac.uk) before any increases can -be authorised. Any reduction in hours, could result in overpayment, which will be recalled by UCL. - -### Payment +1. Check the relevant vacancies and applying using the form listed on that page. +2. Wait for the module leaders to contact you. Due to the volume of applications, in some instances you may not be + contacted. +3. If successful, the module leader will advise you of such, and they will then contact the Teaching Support Coordinator + to confirm their decision. You may not hear anything further until shortly after the application closing date for + each term. +4. Shortly after the application closing date for applications for each term, the Teaching Support Coordinator will + contact you with a summary of your hired hours and details of next steps. +5. The Teaching Support Coordinator will then submit requests for all hired PGTAs to Computer Science Human Resources ( + CS HR) who will begin the right to work (RTW) and contracting process. You must not start work until a member of the + CS HR team confirms to you that you may do so, this is a legal requirement. +6. If not previously attended, book and attend a PGTA Gateway Workshop at your earliest convenience. +### Contracts and pay The PGTA starting salary is paid at Grade 6, spine point 21 pro rata. You will increment a spine point each year of -service as a PGTA. +service as a PGTA. UCL salary scales are available on the [UCL website](https://www.ucl.ac.uk/human-resources/pay-benefits/salary-scales). You will also receive a market supplement of £6,200 pro rata for first your first year of teaching in the department of Computer Science rising to £13,800 pro rata thereafter. -The [2023-24 salary scale is here](https://www.ucl.ac.uk/human-resources/sites/human_resources/files/2023-24_ucl_non-clinical_grade_structure_with_spinal_points_august_2023_update.pdf) -. - -Please check your spine point and market supplement and notify [CSHR](mailto:computerscience.hr@ucl.ac.uk) if you -believe it to be incorrect. - You also benefit from annual leave paid as lump sum at the end of your studies. For more information on the conditions, -see [HR and finance advice for PGTAs here](https://www.ucl.ac.uk/pg-teaching-opportunities-hub/home/getting-started-pgta-ucl) -. - -The PGTA FTE will be determined by the total amount of hours worked, and will be calculated based upon the current term -dates. i.e. if someone is allocated 100 hours and the term is 10 weeks their FTE will be calculated over the 10 week -period, however the PGTA may be required to work some of those hours, outside of term time in preparation for the module -but their total work must not exceed their allocated hours. +see HR and finance advice for PGTAs. -PGTAs who work across more than one term will have their FTE calculated across both terms. +For 2024-25 contracts are on a guaranteed minimum hours basis with the hours according to the first confirmation email +you receive from the Teaching Support Coordinator. You will submit timesheets for the hours you have worked. If you are +confirmed for subsequent modules and hours after the initial contract is requested, the contract will not be updated, +you will simply claim the hours up to the revised maximum via timesheets. -A PGTA will remain on our records at the end of their working period on 0% FTE, unless a resignation form is submitted. +For queries related to timesheets, contracts, payroll and right to work contact . -There is no timesheet system. +### Further information -### Training - -As stated in the [Qualify](#4-qualify) section, all PGTAs must complete UCL's Arena for PGTAs Introductory Workshop ( -previously called Arena One). +All PGTAs must complete the UCL Arena Gateway Workshop for PGTAs. Optionally a TA may wish to apply for recognition of their TA skills by applying for a [Higher Education Authority (HEA) Associate Fellowship](https://www.ucl.ac.uk/teaching-learning/professional-development/ucl-arena/arena-fellowship) @@ -179,4 +64,3 @@ Further guidance on the TA role can also be found at: PGTA role, training and case studies at UCL. - [Higher Education Academy knowledge hub](https://www.advance-he.ac.uk/knowledge-hub) has guidance aimed nationally as higher education teaching. -