diff --git a/conftest.py b/conftest.py
index 1d7f9fd69..f145f6dc2 100644
--- a/conftest.py
+++ b/conftest.py
@@ -125,6 +125,9 @@ def pytest_generate_tests(metafunc):
 # mscolab data directory
 MSCOLAB_DATA_DIR = fs.path.join(DATA_DIR, 'filedata')
 
+# In the unit days when Operations get archived because not used 
+ARCHIVE_THRESHOLD = 30
+
 # To enable logging set to True or pass a logger object to use. 
 SOCKETIO_LOGGER = True
 
diff --git a/docs/samples/config/mscolab/mscolab_settings.py.sample b/docs/samples/config/mscolab/mscolab_settings.py.sample
index b521805f7..48bfc3951 100644
--- a/docs/samples/config/mscolab/mscolab_settings.py.sample
+++ b/docs/samples/config/mscolab/mscolab_settings.py.sample
@@ -26,6 +26,9 @@
 """
 import os
 
+# In the unit days when Operations get archived because not used
+ARCHIVE_THRESHOLD = 30
+
 # To enable logging set to True or pass a logger object to use.
 SOCKETIO_LOGGER = False
 
diff --git a/mslib/mscolab/conf.py b/mslib/mscolab/conf.py
index e0e50db56..6cb60f05e 100644
--- a/mslib/mscolab/conf.py
+++ b/mslib/mscolab/conf.py
@@ -33,6 +33,9 @@ class default_mscolab_settings:
     # expire token in seconds
     # EXPIRATION = 86400
 
+    # In the unit days when Operations get archived because not used
+    ARCHIVE_THRESHOLD = 30
+
     # To enable logging set to True or pass a logger object to use.
     SOCKETIO_LOGGER = False
 
diff --git a/mslib/mscolab/file_manager.py b/mslib/mscolab/file_manager.py
index c16e5a10c..620ba658e 100644
--- a/mslib/mscolab/file_manager.py
+++ b/mslib/mscolab/file_manager.py
@@ -104,10 +104,17 @@ def list_operations(self, user, skip_archived=False):
         operations = []
         permissions = Permission.query.filter_by(u_id=user.id).all()
         for permission in permissions:
+            operation = Operation.query.filter_by(id=permission.op_id).first()
+            if operation.last_used is not None and (
+                    datetime.datetime.utcnow() - operation.last_used).days > mscolab_settings.ARCHIVE_THRESHOLD:
+                # outdated OPs get archived
+                self.update_operation(permission.op_id, "active", False, user)
+            # new query to get uptodate data
             if skip_archived:
                 operation = Operation.query.filter_by(id=permission.op_id, active=skip_archived).first()
             else:
                 operation = Operation.query.filter_by(id=permission.op_id).first()
+
             if operation is not None:
                 operations.append({
                     "op_id": permission.op_id,
diff --git a/mslib/mscolab/server.py b/mslib/mscolab/server.py
index 25a38fe4e..b3a2488ca 100644
--- a/mslib/mscolab/server.py
+++ b/mslib/mscolab/server.py
@@ -45,7 +45,7 @@
 from werkzeug.utils import secure_filename
 
 from mslib.mscolab.conf import mscolab_settings
-from mslib.mscolab.models import Change, MessageType, User, Operation, db
+from mslib.mscolab.models import Change, MessageType, User, db
 from mslib.mscolab.sockets_manager import setup_managers
 from mslib.mscolab.utils import create_files, get_message_dict
 from mslib.utils import conditional_decorator
@@ -59,7 +59,6 @@
 migrate = Migrate(APP, db, render_as_batch=True)
 auth = HTTPBasicAuth()
 
-ARCHIVE_THRESHOLD = 30
 
 try:
     from mscolab_auth import mscolab_auth
@@ -512,38 +511,21 @@ def get_operation_details():
 def set_last_used():
     # ToDo refactor move to file_manager
     op_id = request.form.get('op_id', None)
+    user = g.user
     days_ago = int(request.form.get('days', 0))
-    operation = Operation.query.filter_by(id=int(op_id)).first()
-    operation.last_used = datetime.datetime.utcnow() - datetime.timedelta(days=days_ago)
-    temp_operation_active = operation.active
-    if days_ago > ARCHIVE_THRESHOLD:
-        operation.active = False
+    fm.update_operation(int(op_id), 'last_used',
+                        datetime.datetime.utcnow() - datetime.timedelta(days=days_ago),
+                        user)
+    if days_ago > mscolab_settings.ARCHIVE_THRESHOLD:
+        fm.update_operation(int(op_id), "active", False, user)
     else:
-        operation.active = True
-    db.session.commit()
-    # Reload Operation List
-    if temp_operation_active != operation.active:
+        fm.update_operation(int(op_id), "active", True, user)
         token = request.args.get('token', request.form.get('token', False))
         json_config = {"token": token}
         sockio.sm.update_operation_list(json_config)
     return jsonify({"success": True}), 200
 
 
-@APP.route('/update_last_used', methods=["POST"])
-@verify_user
-def update_last_used():
-    # ToDo refactor move to file_manager
-    operations = Operation.query.filter().all()
-    for operation in operations:
-        if operation.last_used is not None and \
-                (datetime.datetime.utcnow() - operation.last_used).days > 30:
-            operation.active = False
-        else:
-            operation.active = True
-    db.session.commit()
-    return jsonify({"success": True}), 200
-
-
 @APP.route('/undo', methods=["POST"])
 @verify_user
 def undo_ftml():
diff --git a/mslib/msui/mscolab.py b/mslib/msui/mscolab.py
index d36bd6f6e..67b06097d 100644
--- a/mslib/msui/mscolab.py
+++ b/mslib/msui/mscolab.py
@@ -584,12 +584,6 @@ def after_login(self, emailid, url, r):
         # create socket connection here
         try:
             self.conn = sc.ConnectionManager(self.token, user=self.user, mscolab_server_url=self.mscolab_server_url)
-            # Update Last Used
-            data = {
-                "token": self.token
-            }
-            r = requests.post(f"{self.mscolab_server_url}/update_last_used", data=data,
-                              timeout=tuple(config_loader(dataset="MSCOLAB_timeout")))
         except Exception as ex:
             logging.debug("Couldn't create a socket connection: %s", ex)
             show_popup(self.ui, "Error", "Couldn't create a socket connection. Maybe the MSColab server is too old. "
@@ -1683,17 +1677,6 @@ def set_active_op_id(self, item):
             self.ui.workLocallyCheckbox.setChecked(False)
             self.ui.workLocallyCheckbox.blockSignals(False)
 
-            # Disable Activate Operation Button
-            # self.ui.actionUnarchiveOperation.setEnabled(False)
-
-            # set last used date for operation
-            data = {
-                "token": self.token,
-                "op_id": item.op_id,
-            }
-            requests.post(f'{self.mscolab_server_url}/set_last_used', data=data,
-                          timeout=tuple(config_loader(dataset="MSCOLAB_timeout")))
-
             # set active_op_id here
             self.active_op_id = item.op_id
             self.access_level = item.access_level
diff --git a/tests/_test_mscolab/test_server.py b/tests/_test_mscolab/test_server.py
index e4e0a79de..db53b4012 100644
--- a/tests/_test_mscolab/test_server.py
+++ b/tests/_test_mscolab/test_server.py
@@ -348,15 +348,6 @@ def test_set_last_used(self):
             data = json.loads(response.data.decode('utf-8'))
             assert data["success"] is True
 
-    def test_update_last_used(self):
-        assert add_user(self.userdata[0], self.userdata[1], self.userdata[2])
-        with self.app.test_client() as test_client:
-            operation, token = self._create_operation(test_client, self.userdata)
-            response = test_client.post('/update_last_used', data={"token": token})
-            assert response.status_code == 200
-            data = json.loads(response.data.decode('utf-8'))
-            assert data["success"] is True
-
     def test_get_users_without_permission(self):
         assert add_user(self.userdata[0], self.userdata[1], self.userdata[2])
         unprevileged_user = 'UV20@uv20', 'UV20', 'uv20'