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Tournament Job Descriptions

Updated 2018-3-05

< Table of Contents

Introduction

It is common practice in event planning to split the directorial duties between two head coordinators. This two person team are equally responsible for every aspect of the tournament, they simply split their duties between two equally important, equally difficult parts. The Planning Coordinator would be in charge of planning and setting up everything prior to event day. They are responsible for ensuring that teams get invited and sorted and any related issues as the event day approaches. Then the Execution Coordinator takes over. The Execution Coordinator prepares and oversees the actual event. Splitting up the workload in this way keeps one person from getting overloaded and also makes sure that if one Coordinator is unavailable then the other takes over for him/her temporarily. Both Coordinators are directly responsible for training, communication, and documentation.

Several Administrators and Moderators will work to achieve the goals under the direction of the Coordinators. Their job involves primarily dealing with individual player issues and ensuring player deadlines are met.

Planning Coordinator

Requirements

OAA dev and previous experience as Coordinator/Admin/Mod for a DOTA or OAA tournament.

Duties

General Duties

  • Co-Manager/Supervisor along with Execution Coordinator

  • Deciding on Discord organization prior to the start of recruitment.

  • Enforce Policy when necessary

  • Coordinate & enforce schedules with Admins/Mods

  • Fill-in as Admin/Mod when necessary

  • Creating policy and procedure documents in cooperation with tournament staff and OAA devs.

  • Working with the Players and Staff to create a Bracket/Seeding Order for the tournament.

Planning Duties

  • Seeing that the only people on the discord are those who are supposed to be, and that they are organized.

  • Ensuring team setup deadlines are kept.

  • Training Admins and Mods on procedures for enacting and enforcing policies related to planning.

  • Communicating with Execution Coordinator to ensure readiness prior to the start of the tournament.

Execution Coordinator

Requirements

OAA dev and previous experience as Coordinator/Admin/Mod for a DOTA or OAA tournament.

Duties

General Duties

  • Co-Manager/Supervisor along with Planning Coordinator

  • Deciding on Discord organization prior to the start of recruitment.

  • Enforce Policy when necessary

  • Coordinate & enforce schedules with Admins/Mods

  • Fill-in as Admin/Mod when necessary

  • Creating policy and procedure documents in cooperation with tournament staff and OAA devs.

  • Working with the Players and Staff to create a Bracket/Seeding Order for the tournament.

Execution Duties

  • Communicating with Planning Coordinator to ensure readiness prior to the start of the tournament.

  • Ensuring tournament day deadlines are kept.

  • Training Admins and Mods on procedures for enacting and enforcing policies related to tournament day execution.

Administrators

Requirements

OAA dev or previous experience as Coordinator/Admin/Mod for a DOTA or OAA tournament. Multi-lingual experience is a plus.

Duties

  • Creating and modifying channels, roles, permissions

  • Inviting, kicking, and banning

  • Investigating complaints and reporting results to a Coordinator.

Moderators

Requirements

OAA dev or previous experience as Coordinator/Admin/Mod for a DOTA or OAA tournament. Multi-lingual experience is a plus.

Duties

  • Communicating with players and tournament staff.

  • Assigning roles

  • Investigating complaints and reporting results to a Coordinator.